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It outlines two event types involving Siena community and external guests, plus general protocols restricting privately sponsored activities. The policy requires executed contract or facility license agreements before confirmation, specifies insurance and indemnification terms, details additional coverage when minors are involved, and governs scheduling, reservations, adjustments, cancellations, and safety and security coordination.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/outside-rental-policy-outside-rental-policy/381938/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/outside-rental-policy-outside-rental-policy/381938.png","ImageObject",442,249,{"name":88,"@type":89},"Valentina","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What does “Outside Rental” mean under this policy?","Question",{"text":109,"@type":110},"Siena permits rental of its facilities and services to non-Siena organizations for appropriate activities. The activities must not interfere with Siena’s educational mission or daily business practices and should complement that mission.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Which events are covered by the conference service policies?",{"text":114,"@type":110},"The policy defines co-sponsored external events (presented by a Siena entity and a non-Siena entity where the non-Siena entity controls logistics) and external events presented by a non-Siena entity with no affiliation to any Siena department or office.",{"name":116,"@type":107,"acceptedAnswer":117},"What requirements must external groups meet before using Siena facilities?",{"text":118,"@type":110},"A fully executed contract or facility license agreement must be on file before confirmation. External groups must provide a certificate of insurance with general liability coverage of at least $1,000,000 combined single-limit per occurrence, name Siena as additional insured, and provide an indemnification and hold harmless agreement, filed at least 10 business days before the event.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},381938,1791307492,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":30,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},13056703020460,"https://ap-avatar.wpscdn.com/avatar/be000253dac470eee5d?_k=1778207105932848923","| Policy\u003Cbr>Title: | Outside Rental Policy |\n| --- | --- |\n| Type or category of Policy: | Siena |\n| Approval\u003Cbr>Authority: | Director of Conference and Logistical Services |\n| Responsible Executive: | Director of Conference and Logistical Services |\n| Responsible Office: | Office of Conference and Logistical Services |\n| Owner Contact: | Office of Conference and Logistical Services |\n| Reviewed By: | Norah Funiciello |\n| Reviewed Date: | July 29, 2025 |\n| Last Revised and Effective Date of Revision: | July 29, 2025 |\n\n*=Optional  \nIt is the practice of the Siena to permit rental of its facilities and services to non-Siena organizations engaged in appropriate  \nactivities, provided these activities do not interfere with the Siena’s educational mission or daily business practices and that the organization and event complements the mission of Siena. These types of activity are commonly referred to as an “Outside Rental” or Summer Conference”. All requests by external parties to utilize campus facilities, with the exception of the Alumni Recreation Center/Marcelle Athletic Complex, are to be directed to the Office of Conference Services. Groups interested in utilizing the Alumni Recreation Center/Marcelle Athletic Complex should contact the Assistant Director of Athletics 518- 782-6454  \nDEFINITION OF EVENTS THAT ARE SUBJECT TO CONFERENCE SERVICE POLICIES  \nCO-SPONSORED EXTERNAL EVENT FOR CAMPUS COMMUNITY AND/OR EXTERNAL GUESTS  \n• Event is presented by Siena entity (academic department, division or student organization) and non-Siena entity (professional organization that directly relates to Siena  \ncommunity) for Siena students, faculty, staff and/or external guests (examples include: academic programs, conferences, annual meetings and retreats). The non-Siena entity controls the logistics of event.  \n• Attendees consist of Siena students, faculty or staff and/or external guests  \nEXTERNAL EVENT FOR CAMPUS COMMUNITY AND/OR EXTERNAL GUESTS  \n• Event is presented by non-Siena entity with no affiliation with any Siena department or office for Siena students, faculty, staff and/or external guests (examples include: corporate meetingsand events, seminars, conferences, continuing education programs, lectures, expos, non-Siena athletic events)  \n• Attendees consist of Siena students, faculty or staff and/or external guests  \n• Admission may or may not be charged  \nGENERAL PROTOCOLS  \nALL EXTERNAL GROUPS UTILIZING SIENA FACILITIES ARE SUBJECT TO THE FACILITY USE POLICY.  \nIn accordance with the April 2, 1985 revision, the University will not allow privately sponsored activities tobe held on campus orto use its insurance and liquor license. Privately  \nsponsored events include, but are not limited to, bridal showers, wedding receptions, cocktail parties scheduled by individuals associated and non-associated with the University.  \nCONTRACT OR FACILITY LICENSE AGREEMENT ARE REQUIRED FOR ALL TYPES OF EVENTS  \nA fully executed contract/facility license agreement must be on file prior to confirmation of facilities use being provided by the external party. The Contract Administrator’s Office is responsible for the negotiation of the contract, with the negotiation be facilitated by the Office of Conference Services.  \nINSURANCE REQUIREMENTS  \nSiena requires non-university groups using facilities to provide a certificate of insurance which provides general liability coverage of at least $1,000,000 combined single-limit per occurrence, and names Siena as additional insured. Furthermore, non-university groups shall provide to Siena an indemnification and hold harmless agreement. These insurance requirements must be on file in the appropriate campus office 10 business days prior to the scheduled event.  \nIf the function identified on Page 1 of this Facilities License Agreement involves children under the age of 18, in addition to the insurance requirements listed in the above paragraph, the following insurance is required: Sexual abuse, sexual mol","cbCaisJRoZnVaH0u","https://ap.wps.com/l/cbCaisJRoZnVaH0u","pdf",244144,"English","# Policy Summary\n## Definition of Outside Rental and Subject Events\n## Event Types for Campus Community and External Guests\n## General Protocols and Restrictions\n## Contract or Facility License Agreement Requirements\n## Insurance Requirements\n## Scheduling Procedure and Reservations\n## Adjustments and Cancellations\n## Safety and Security","[{\"question\":\"What does “Outside Rental” mean under this policy?\",\"answer\":\"Siena permits rental of its facilities and services to non-Siena organizations for appropriate activities. The activities must not interfere with Siena’s educational mission or daily business practices and should complement that mission.\"},{\"question\":\"Which events are covered by the conference service policies?\",\"answer\":\"The policy defines co-sponsored external events (presented by a Siena entity and a non-Siena entity where the non-Siena entity controls logistics) and external events presented by a non-Siena entity with no affiliation to any Siena department or office.\"},{\"question\":\"What requirements must external groups meet before using Siena facilities?\",\"answer\":\"A fully executed contract or facility license agreement must be on file before confirmation. External groups must provide a certificate of insurance with general liability coverage of at least $1,000,000 combined single-limit per occurrence, name Siena as additional insured, and provide an indemnification and hold harmless agreement, filed at least 10 business days before the event.\"}]","Outside Rental Policy - Outside Rental - Policy | PDF",1790247903,6]