[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-258298-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-258298-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","operations-coordinator-job-description","Operations Coordinator - Job Description","","Operations Coordinator job description detailing a permanent full-time role (37.5 hours per week) with pension and annual salary uplift. The position reports to the Executive Director and is responsible for day-to-day operational administration across HR, facilities, health and safety, security, office management, and finance. Key duties include governance support for board meetings, volunteer and placement programme coordination, managing recruitment and HR documentation, processing accounts payable/receivable and petty cash, maintaining I.T/CCTV systems, supporting compliance with charity and company legislation, and ensuring risk, fire, safeguarding, and security procedures remain current.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/resumes/","Resumes",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/operations-coordinator-job-description/258298/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/operations-coordinator-job-description/258298.png","ImageObject",442,249,{"name":42,"@type":43},"Connor ","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-21","2026-09-13",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",6,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Who does the Operations Coordinator report to, and who is the role responsible for?","Question",{"text":63,"@type":64},"The Operations Coordinator is responsible to the Executive Director and has responsibility for volunteers and placements.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What are the main operational areas covered by the role?",{"text":68,"@type":64},"The role covers day-to-day operational administration including HR, building maintenance, health and safety, security, office management, and team coordination, plus processing routine financial transactions.",{"name":70,"@type":61,"acceptedAnswer":71},"What key finance and compliance tasks must be handled?",{"text":72,"@type":64},"The coordinator performs day-to-day financial data entry, manages petty cash and volunteer expenses, supports monthly reconciliation, and assists the Executive Director with governance records and board-related documentation for charity and company compliance.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},258298,1790899244,{"code":4,"msg":82,"data":83},"success",[84,89,93,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":91,"slug":92},12,80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":90,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":33,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":26},687207022233,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","OPERATIONS COORDINATOR-Job Description/Person Specification  \n1. Post  \n\n| Post: | Operations Coordinator |  |  |\n| --- | --- | --- | --- |\n| Hours: | 37.50 Hours Per Week , 0945-1800\u003Cbr>28 days holiday (this includes Bank Holidays) |  |  |\n| Contract: | Permanent Full Time |  |  |\n| Salary: | £ 18,500 p.a.\u003Cbr>1. Annual uplift in line with inflation\u003Cbr>2. Contribution to a personal pension | Date: | ASAP |\n| Benefits: | Pension, Busy Bee Child Vouchers. |  |  |\n\n2. Supervisory responsibilities/position in structure  \n\n| Responsible to: | Executive Director |\n| --- | --- |\n| Responsible for: | Volunteers and Placements |\n\n3. Key Responsibilities  \nThe Operations Coordinator position holds responsibility for the overall day-to-day operational administration including human resources, building maintenance, health and safety and team co-ordination. Working closely with the Business Manager who has responsibility for the management accounts, you will also process day-to-day financial transactions.  \n• Overall responsibility for ensuring that the building is well maintained and has the appropriate safety and security provision acting as primary key holder.  \n• Working with the Executive Director, deliver HR administration including co  \nordinating recruitment, contracts and agreements, and maintain up-to-date employee and volunteer handbooks, induction procedures and other HR documents in line with legislative and best practice requirements.  \n• To recruit and manage Open Eye Gallery’s volunteer and placement programme adhering to best practice.  \n• To support the Executive Director in their role as Company Secretary, to ensure that all legal responsibilities are met with regard to charity, and company legislation. To co-ordinate with the team timely reporting to Board and key stakeholders.  \n• To take responsibility for day-to-day financial data entry and processing agreed accounts payable and receivable, maintaining records for petty cash transactions.  \nOpen Eye Gallery 19 Mann Island, Liverpool L3 1BP +44 (0)151 236 6768 [www.openeye.org.uk](www.openeye.org.uk)[ ](www.openeye.org.uk)[Open](Open) Eye is a company limited by guarantee No. 1204519 and is a registered charity No. 1056743  \n4. Main duties  \n\n| Duties/Responsibilities |\n| --- |\n| Governance\u003Cbr>• To assist the Executive Director in the preparation and delivery of Board meetings, including preparation of the necessary documentation, liaising with Board members, & minute taking.\u003Cbr>• Keep governance records up to date with Companies House and Charity Commission, including the annual reporting & PSC is completed on time.\u003Cbr>• To act as first point of contact for Trustee’s.\u003Cbr>Human Resources\u003Cbr>• Manage staff recruitment and related administration.\u003Cbr>• With Executive Director and relevant Board members, to keep abreast of developments and best practice in HR management.\u003Cbr>• Ensure employee and volunteer handbooks are kept up to date, induction procedures and other HR documents in line with legislative requirements.\u003Cbr>• Ensure HR records are well organised and kept up to date.\u003Cbr>• Ensure relevant operational staff training is carried out, including First Aid and Health and Safety.\u003Cbr>• Ensure DBS checks or other safeguarding procedures are carried out as and when required.\u003Cbr>• Manage volunteer recruitment and be first point of contact for inducting and supervising volunteers. Manage the volunteer rota.\u003Cbr>• Be first point of contact for work experience placements and provide induction.\u003Cbr>• To manage out-of-hours staffing and weekend rotas with key holders to ensure adequate staff cover.\u003Cbr>Office Management\u003Cbr>• Monitor the business and operations calendar, ensuring staff team are acting upon deadlines.\u003Cbr>• Prepare agenda for weekly staff meetings, take minutes and monitor actions.\u003Cbr>• Monitor I.T and CCTV systems, ensuring maintence when required.\u003Cbr>• Ensure office supplies are replenished.\u003Cbr>Building facilities\u003Cbr>• To liaise with Landlord and building manageme","cbCaii3alnMzT7CQ","https://ap.wps.com/l/cbCaii3alnMzT7CQ","pdf",96387,"English","# Post\n## Supervisory responsibilities / position in structure\n## Key Responsibilities\n## Main duties","[{\"question\":\"Who does the Operations Coordinator report to, and who is the role responsible for?\",\"answer\":\"The Operations Coordinator is responsible to the Executive Director and has responsibility for volunteers and placements.\"},{\"question\":\"What are the main operational areas covered by the role?\",\"answer\":\"The role covers day-to-day operational administration including HR, building maintenance, health and safety, security, office management, and team coordination, plus processing routine financial transactions.\"},{\"question\":\"What key finance and compliance tasks must be handled?\",\"answer\":\"The coordinator performs day-to-day financial data entry, manages petty cash and volunteer expenses, supports monthly reconciliation, and assists the Executive Director with governance records and board-related documentation for charity and company compliance.\"}]","Operations Coordinator - Job Description | PDF",1789320923]