[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-169122-en":3,"doc-seo-169122-105":30,"detail-sidebar-cat-1-en-105":91},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":4,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":29},169122,687207017582,"Ethan Miller","https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d",1,11,"Presentations","Online/Virtual Meetings Hosting Guide - PVG会议流程与会务礼仪","Guidance for hosting Programme Voice Group meetings online or virtually, especially for distance learning and work placement contexts. Covers agenda setting through Student Voice Leaders feedback and surveys, including how to collect demographic details to streamline minutes and issue tracking. Provides practical meeting etiquette for Zoom-style platforms: role display, mute and hand-raise protocols, accessibility support (subtitles, pronouns, backgrounds), recording and screen-sharing procedures, and scheduling short comfort breaks to maintain participation and inclusion.","Guidance for Hosting Online / Virtual Meetings\nThere may be times where you may need to host your Programme Voice Group online or in a virtual capacity. This is common practice for those courses with distance learning or where students may be on placement.\nThis guide aims to help advise on the process, and provide some ideas for how you can host your meeting.\nSetting the Agenda (PVG Agenda Setting Meeting)\nYou should offer students to shape the agenda, as you would with an in-person meeting. This can be done either by asking your Student Voice Leaders (SVLs) to email in their feedback (both positive and suggestions for improvement) to the Administrator, or through a feedback form or small survey.\nDepending on the size of the programmes and number of SVLs you have, you can choose whether you send this out to all students or just the SVLs. You could even ask them to each identify their top 3 concerns from the feedback they will be giving, in order to ensure the big items are discussed (particularly in the bigger meetings), and to note the other items. It is important to collect their demographic information, i.e. which year and programme they are a part of, as this will make the recording of minutes and issues easier.\nThe Agenda will follow the same template as per the Learning and Quality Enhancement Handbook.\nMeeting Etiquette\nIn order to ensure you have a successful meeting, here are some points to help your meeting run smoothly and as accessible as possible. These can be achieved via the main platforms described in this guide:\nStaff can display titles within their names, to enable students to understand their role (e.g. Chair, Officer, HoD, DoP) or the service they are representing at the meeting (LSS, CCSS etc).\nAll participants should be encouraged to ensure their names are displayed at the start of the meeting for the purposes of recording attendees accurately in the minutes.\nAll participants (except the Chair/the person leading the item) should be muted once the meeting starts. The Chair can welcome those who wish to speak to be unmuted.\nIf participants wish to speak or ask questions, they can use the chat function or ‘raise their hand’ feature to indicate to the Chair or speaker that they wish to contribute. After they have asked their question, participants should be reminded to ‘lower their hand’.\nWhen asking questions, be prepared to leave a longer than natural pause – to allow for participants to unmute themselves, find their microphones, etc.\nCameras. As Broadband and internet connection strength can vary, it is suggested that cameras can be turned on at the start for participants to see each other and for introductions of those present, but then it is recommended that participants turn off their cameras in order to lower bandwidth usage. Camera usage should be considered optional at all times.\nBackgrounds. Chairs and Officers can encourage participants to use a neutral background or effect, for privacy.\nPronouns. Chairs and Officers can encourage participants to show their preferred pronouns within their ‘display name’, e.g. ‘Hendon Barnet’ (He/Him/His), to aid with ensuring the correct pronouns for participants are being used. Other examples would be (She/Her/Hers) or (They/Them/Theirs).\nAccessibility. When inviting participants to the meeting, Officers should ask if any participants have accessibility needs and work with the Chair and CAPE to ensure that these can be catered for. Additionally, in order to make the meeting more accessible and support those whose first language is not English, Chairs should make participants aware if they are able to turn on subtitles for the meeting.\nRecording the meeting. Programme Voice Group minutes are made public to the Programme, therefore, in order to aid the Officer in producing minutes, meetings can be recorded. Participants should be made aware that the recording would only be accessed by the Servicing Officer for the purpose of recording accurate minutes and would be d","cbCaivXcVwRElP6b","https://ap.wps.com/l/cbCaivXcVwRElP6b","docx",944286,5,"English","en",105,"# Setting the Agenda (PVG Agenda Setting Meeting)\n## Gathering student feedback and demographics\n# Meeting Etiquette\n## Roles, mute, questions, cameras, backgrounds, pronouns\n## Accessibility, recording, and screen sharing\n# Running the Meeting\n## Zoom platform setup and capabilities\n## Comfort breaks","[{\"question\":\"How should the PVG agenda be set for an online meeting?\",\"answer\":\"Students should be given the chance to shape the agenda as in an in-person meeting. Feedback can be submitted by Student Voice Leaders via email, or collected through a feedback form or small survey.\"},{\"question\":\"What meeting etiquette rules help the session run smoothly?\",\"answer\":\"Participants should display their names at the start for accurate minutes, and everyone (except the Chair) should be muted once the meeting begins. Questions can be raised via chat or “raise your hand,” then lowered after asking.\"},{\"question\":\"Can the meeting be recorded and who can access the recording?\",\"answer\":\"Yes, Programme Voice Group minutes are made public, so meetings can be recorded to support accurate minute production. Participants should be informed that recordings are accessed only by the Servicing Officer for minutes and destroyed afterwards.\"}]","Online/Virtual Meetings Hosting Guide - PVG会议流程与会务礼仪 | DOCX",1788246050,2,{"code":4,"msg":31,"data":32},"ok",{"site_id":24,"language":23,"slug":33,"title":14,"keywords":34,"description":15,"schema_data":35,"social_meta":86,"head_meta":88,"extra_data":90,"updated_unix":28},"onlinevirtual-meetings-hosting-guide-pvg-meeting-agenda-and-etiquette","",{"@graph":36,"@context":85},[37,53,68],{"@type":38,"itemListElement":39},"BreadcrumbList",[40,44,47,50],{"item":41,"name":42,"@type":43,"position":11},"https://docshare.wps.com","Home","ListItem",{"item":45,"name":46,"@type":43,"position":29},"https://docshare.wps.com/template/","Template",{"item":48,"name":13,"@type":43,"position":49},"https://docshare.wps.com/template/presentations/",3,{"item":51,"name":14,"@type":43,"position":52},"https://docshare.wps.com/template/onlinevirtual-meetings-hosting-guide-pvg-meeting-agenda-and-etiquette/169122/",4,{"url":51,"name":14,"@type":54,"author":55,"headline":14,"publisher":57,"fileFormat":60,"inLanguage":23,"description":15,"dateModified":61,"datePublished":62,"encodingFormat":60,"isAccessibleForFree":63,"interactionStatistic":64},"DigitalDocument",{"name":9,"@type":56},"Person",{"url":41,"name":58,"@type":59},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-05","2026-09-01",true,{"@type":65,"interactionType":66,"userInteractionCount":21},"InteractionCounter",{"@type":67},"ViewAction",{"@type":69,"mainEntity":70},"FAQPage",[71,77,81],{"name":72,"@type":73,"acceptedAnswer":74},"How should the PVG agenda be set for an online meeting?","Question",{"text":75,"@type":76},"Students should be given the chance to shape the agenda as in an in-person meeting. Feedback can be submitted by Student Voice Leaders via email, or collected through a feedback form or small survey.","Answer",{"name":78,"@type":73,"acceptedAnswer":79},"What meeting etiquette rules help the session run smoothly?",{"text":80,"@type":76},"Participants should display their names at the start for accurate minutes, and everyone (except the Chair) should be muted once the meeting begins. Questions can be raised via chat or “raise your hand,” then lowered after asking.",{"name":82,"@type":73,"acceptedAnswer":83},"Can the meeting be recorded and who can access the recording?",{"text":84,"@type":76},"Yes, Programme Voice Group minutes are made public, so meetings can be recorded to support accurate minute production. 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