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The Office Manager will work closely with the other administrative employees to build and maintain a healthy work environment.  \nQUALIFICATIONS  \n• At least 18 years of age with High School Diploma or G. E. D.  \n• Willing to complete a background check.  \n• Have three years’ experience in office administration including clerical office routines.  \n• Be able to multi-task, be efficient, well organized, self-motivated, excellent attention to detail, creative problem solving, planning, good time management, adaptability and a good team player.  \n• Have typing and computer skills, including being proficient in Microsoft Office applications such as word, excel, access and outlook.  \n• Have experience with accounts payable and other accounting skills.  \n• Experience with multi-line phones would be preferred but is not required.  \nHave your own reliable vehicle and a valid license and insurance.  \n• Be able to interact well with the general public.  \n• Have the ability to work in a sometimes-chaotic atmosphere.  \n• Be able to maintain confidentiality.  \n• Provide a minimum of two work references.  \nTRAINING  \n• Complete Pre-Service.  \n• Complete and maintain Bloodborne Pathogens , Mandatory Reporting Abuse and OSHA training within 30 days of hire date.  \n• Complete and maintain CPR/First Aid within 30 days of hire date.  \n• Complete State Core Competency online training modules 1-6 within 30 days of hire date.  \n• Complete 10 hours of Leadership/Management training per year.  \nDUTIES  \n• Open office each day.  \n• Present a professional image to the public, greet and welcome guests as soon as they arrive at the office.  \n• Train and oversee the Front Desk Assistant.  \n• Perform Front Desk Assistant duties when person is not present.  \n• Create overtime reports for each program bi-weekly.  \n• Create program monthly expense report.  \n• Assist with adjustments and timesheets as needed/requested.  \n• Assist the Finance Director with preparing for the yearly financial audit.  \n• Assist the Finance Director with preparing end of year taxes.  \n• Process company bills weekly or as needed.  \n• Call vendors and/or billing personnel if there are issues with a bill.  \n• Maintain, order and ensure that all vendor maintenance is taken care of, such as ordering cell phones when needed, ordering trash bins when needed, if a program calls with a problem with their internet or phone, call comcast and follow up until problem is resolved.  \n• Receive and document incoming checks and prepare bank deposits weekly or as needed/requested.  \n• Balance the administrative checking, money market and program grocery accounts monthly.  \n• Maintain administrative office petty cash and ledger monthly.  \n• Process and distribute petty cash checks to the programs monthly.  \n• Process and distribute hiring incentive checks to employees.  \n• Assist in processing timesheets bi-weekly including breakdowns and raises.  \n• Check references on applicants as needed/requested.  \n• Assist with conducting interviews as needed.  \n• Conduct pre-service training as needed/requested.  \n• Enter all new employee information from pre-service into personnel databases.  \n• Add/maintain/deactivate employee information in Datapro and Therap programs.  \n• Update and maintain employee evaluation database monthly.  \n• Add/delete employees from Benco email.  \n• Archive past employee information.  \n• Keep track of and ensure that green books are turned in on time and correct, process and file green books.  \n• Maintain sick and vacation posting monthly.  \n• Complete paperwork for sick cash out every May and November.  \n• Order employee driving records monthly.  \n• Send out employee evaluation reminders to all supervisors monthly.  \n• Maintain the database for pre-onsite employee information as neede","cbCaigXhIGelChsr","https://ap.wps.com/l/cbCaigXhIGelChsr","pdf",78594,"English","# Purpose\n# Qualifications\n# Training\n# Duties\n# Reporting Line","[{\"question\":\"What is the Office Manager’s main purpose in the role?\",\"answer\":\"The Office Manager ensures general office operations run smoothly and provides administrative support to staff, working with other administrative employees to maintain a healthy work environment.\"},{\"question\":\"What qualifications are required for this Office Manager position?\",\"answer\":\"The role requires at least 18 years of age with a high school diploma or GED, experience in office administration, typing/computer skills (including Microsoft Office), accounts payable/accounting exposure, and strong organization, attention to detail, and confidentiality.\"},{\"question\":\"What are the key duties related to finance and vendors?\",\"answer\":\"The position processes company bills, follows up on billing issues by contacting vendors or billing personnel, manages petty cash and ledgers, receives and documents incoming checks with bank deposits, and balances specific accounts monthly.\"}]","Office Manager Job Description | PDF",1789311384]