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The school is a leader in innovative, 21st century education and will be the first school in Oregon to implement the Mastery Transcript (sending class of 2027) .  \nNow in its 23rd year, the school has grown to 240 students PreK-12 and has expanded its campus footprint to include 45 beautiful acres on the scenic Deschutes River. The school is actively considering its next phase of campus master planning to accommodate future enrollment growth and strategic initiatives.  \nCascades Academy strives to cultivate and maintain a supportive, inclusive community for all employees and actively promotes access and inclusion. Cascades Academy values employees who are committed to our mission, are prepared to engage fully in a learning community, and are excited to bring their authentic selves to work. Cascades Academy’s culture is highly collaborative and puts what is best for students at the center of the work. Regularly named one of the Best Nonprofits to Work for in Oregon, our faculty and staff see each other as teammates and feel motivated to do their best work here.  \nPosition Summary  \nThe Office Coordinator oversees the smooth operation of the school's front desk and performs general administrative duties in support of the admin team.  \n● Working hours for the Office Coordinator are 7:30 am–4:00 pm with a half-hour lunch break. Front desk coverage during lunch is provided by another member of the administrative team.  \n● This position requires the ability to maintain confidentiality and discretion.  \n● Additional evening and weekend hours will at times be needed for events throughout the year  \n● The Office Coordinator reports to the Executive Assistant to the Head of School.  \nResponsibilities  \n● Family & Student Engagement  \n○ Greet visitors and guests, ensuring proper sign-in procedures are followed.  \n○ Be the warm and welcoming face/voice of the school  \n○ Engage with families, students, and staff daily; troubleshoot incidents as they arise and provide excellent customer service.  \n○ Monitor various communication channels from a variety of sources ( Parent Square, Skedda, Blackbaud Student Information System, Google Chat, school social media accounts, admin meetings) to maintain daily situational awareness  \n○ Communicate with staff and the community as daily school activities unfold.  \n○ Assist the Volunteer Coordinator in facilitating the efforts of volunteer activities throughout the day  \n○ Evaluate situations involving staff, students, parents, or the public to take appropriate action or direct personnel toward resolutions.  \n● Student Management & Attendance  \n○ Track parent communications regarding student attendance and enter data into the SIS database.  \n○ Ensure accurate recording of late arrivals and early departures in SIS  \n○ Follow up promptly on any unexcused absences  \n○ Assist the Registrar with student records, records requests, grade reports, and transcripts as directed.  \n■ Prepare files for incoming students, request records, and file received information.  \n■ Prepare files for outgoing students, send them to requesting schools, and scan or file documents as indicated.  \n■ During the year, upload MAP scores and Semester Progress Reports ( PLP) to student files  \n■ Coordinate and execute student picture days and make-ups.  \n■ Upload student photos to SIS  \n● Administrative Duties  \n○ Daily  \n■ Opening/Closing of School  \n● Prepare coffee for employees and maintain the faculty workroom and kitchen.  \n● Open/close front desk window  \n● Check voicemail  \n● Maintain access to and security of student files  \n● End of day walk through of school: secure doors and windows  \n● Prepare materials for substitutes (attendance sheets, keys, laptops) and communicate daily substitute status to staff.  \n■ Check mail and distribute to a","cbCaiqFw8QQXBGkc","https://ap.wps.com/l/cbCaiqFw8QQXBGkc","pdf",185570,"English","# Position Summary\n# Responsibilities\n## Family & Student Engagement\n## Student Management & Attendance\n## Administrative Duties","[{\"question\":\"What does the Office Coordinator oversee day to day?\",\"answer\":\"The Office Coordinator oversees smooth front desk operations and performs general administrative duties supporting the admin team, including greeting visitors, managing phones, and helping maintain office security and access to student files.\"},{\"question\":\"Which systems and records does the role work with?\",\"answer\":\"The role monitors multiple communication channels and enters attendance information into the SIS database. It also supports the Registrar with student records, requests, grade reports, and transcripts as directed, including preparing student files and uploading MAP and semester progress reports.\"},{\"question\":\"What administrative tasks are handled daily and weekly?\",\"answer\":\"Daily tasks include opening/closing the school and front desk window, checking voicemail, distributing mail, answering phones and transferring calls, managing substitute materials, and maintaining office supplies and equipment. Weekly and as-needed tasks include coordinating admin meetings, collecting agenda items, updating calendars, and taking minutes.\"}]","Office Coordinator Job Description 2026-27 - School Office Operations and Administrative Responsibilities | PDF",1789320826]