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Responsibilities include office support (mail handling, invoices, shipping, photocopying, office supplies, fax distribution, event documentation, space and key management), special projects such as interview scheduling for hiring, tournament mail-outs and RSVP tracking, event seating logistics, binder preparation, and health/dental cheque processing, plus contact list updates, reception upkeep, and payment record accuracy. 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Key tasks include handling inquiries, mail and invoices, photocopying, office supplies, faxes, event documentation, and space/key management.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What is the term of office and how are hours structured?",{"text":113,"@type":109},"September 1 to April 30 is part-time with variable hours, while May 1 to August 31 may require up to 35 hours per week if needed.",{"name":115,"@type":106,"acceptedAnswer":116},"What duties are included in special projects?",{"text":117,"@type":109},"Assist with part-time staff hiring by scheduling interviews and preparing employment packages, support a golf tournament with sponsor mail-outs and RSVP tracking, help with student recognition night seating logistics, prepare SRA and EB binders, and handle health and dental cheque folding, counting, and mailing.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},257495,1790023848,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},687197100911,"https://ap-avatar.wpscdn.com/avatar/a000239b6f1da00475?x-image-process=image/resize,m_fixed,w_180,h_180&k=1785132997149421697","JOB DESCRIPTION  \nHourly Staff  \n\n| Position Title: | Office Clerk |\n| --- | --- |\n\n\n| Term of Office: | September 1 to April 30 (part-time)\u003Cbr>May 1 to August 31 (as operation warrants) |\n| --- | --- |\n\n\n| Supervisor: | Operations Coordinator |\n| --- | --- |\n\n\n| Remuneration: | Grade B |\n| --- | --- |\n\n\n| Hours of Work: | September 1 to April 30 (variable hours)\u003Cbr>May 1 to August 31 (35 hours per week if needed) |\n| --- | --- |\n\nGeneral Scope of Duties  \nThe Office Clerk provides front-line customer service for the MSU, including reception and telephone duties for the Main Office. This includes providing information and support to students and parents ranging from student fees, the health and dental plans, and the HSR bus pass fee, to validating changes in signing authority and reimbursements for the Clubs Department. The Office Clerks also provide general administrative support for the office as determined by the Operations Coordinator.  \nMajor Duties and Responsibilities  \n\n|  |  |  |\n| --- | --- | --- |\n| Category | Percent | Specifics |\n| Office Support | 75% | ▪ Answer and direct inquiries from all individuals contacting the MSU via e-mail, telephone, or in person\u003Cbr>▪ Answer and direct telephone calls appropriately within the MSU and the University\u003Cbr>▪ Schedule appointments and meetings for Full-Time staff and Board of Directors upon request\u003Cbr>MAIL\u003Cbr>▪ Sort & bag outgoing mail\u003Cbr>▪ Sort, date stamp, & distribute incoming mail\u003Cbr>▪ Sort, date stamp invoices, record cheques, & deliver to the Accounting Department\u003Cbr>FED EX\u003Cbr>▪ Ship items for staff upon request\u003Cbr>PHOTOCOPIER\u003Cbr>▪ Distribute print outs\u003Cbr>▪ Copy codes to include changing codes and distribution of codes to departments |\n\n\n|  |  | ▪ Photocopier maintenance to include refilling paper traysand toner as necessary\u003Cbr>▪ Record copy totals for billing purposes\u003Cbr>▪ Order photocopier supplies (toner, paper) as necessary\u003Cbr>OFFICE SUPPLIES\u003Cbr>▪ Order supplies as needed\u003Cbr>▪ Inventory control of supply cabinet\u003Cbr>▪ Management of supplies, incoming and outgoing\u003Cbr>▪ Process special orders as deemed necessary\u003Cbr>FAXES\u003Cbr>▪ Periodically check incoming faxes and distribute appropriately\u003Cbr>▪ Assist staff when needed to fax documents\u003Cbr>SRA and EB PACKAGES\u003Cbr>▪ Prepare meeting documentation for SRA and Executive Board meetings as required\u003Cbr>SPACE MANAGEMENT\u003Cbr>▪ Arrange bookings for all MSU meeting rooms, as well as finding outside meeting rooms and lecture halls for special events and trainings as required\u003Cbr>▪ Sign out keys for service-specific offices using established procedures |\n| --- | --- | --- |\n| Special Projects | 20% | EMPLOYMENT ASSISTANCE\u003Cbr>▪ Assist the Operations Coordinator with part time staff hiring by scheduling interviews and facilitating pick ups of employment packages\u003Cbr>GOLF TOURNAMENT\u003Cbr>▪ Responsible for mass mail outs of invitations and thankyou letters to sponsors including but not limited to mailing labels, collating letters and sending letters out\u003Cbr>▪ Record RVSP responses in a central database\u003Cbr>STUDENT RECOGNITION NIGHT\u003Cbr>▪ Ensure that the RSVP mailbox is checked on a regular basis and keep a record of RSVP’s for an accurate count of guests\u003Cbr>▪ Help create a seating plan and ensure that name cards are created\u003Cbr>▪ On the day of the event, if available, assist with creating the seating plan and help seat guests accordingly\u003Cbr>SRA AND EB BINDERS\u003Cbr>▪ Extracting all important motions from the SRA and EB packages of the year, and summarizing them\u003Cbr>▪ Ensuring all documents are present in the created binders, and in the proper order |\n\n\n|  |  | HEALTH AND DENTAL CHEQUES |  |\n| --- | --- | --- | --- |\n|  |  | ▪ | Folding, counting and Mailing the Health and Dental Opt out Cheques. |\n| Other | 5% | ▪\u003Cbr>▪\u003Cbr>▪\u003Cbr>▪ | Update main contact list for staff within the MSU and distribute accordingly\u003Cbr>Maintain contact page on the MSU webpage as necessary\u003Cbr>Maintain a neat appearance of the Main Office Reception area\u003Cbr>Other duties as assign","cbCaiahSXxC5CH61","https://ap.wps.com/l/cbCaiahSXxC5CH61","pdf",125481,"English","# Job Details\n## Term of Office\n## Remuneration and Hours of Work\n# General Scope of Duties\n# Major Duties and Responsibilities\n## Office Support (75%)\n## Special Projects (20%)\n## Other (5%)\n# Knowledge, Skills and Abilities\n# Effort & Responsibility\n# Working Conditions\n# Training and Experience\n# Equipment","[{\"question\":\"What are the Office Clerk’s main responsibilities?\",\"answer\":\"Provide front-line customer service for MSU reception and telephone duties, and deliver administrative support as assigned. Key tasks include handling inquiries, mail and invoices, photocopying, office supplies, faxes, event documentation, and space/key management.\"},{\"question\":\"What is the term of office and how are hours structured?\",\"answer\":\"September 1 to April 30 is part-time with variable hours, while May 1 to August 31 may require up to 35 hours per week if needed.\"},{\"question\":\"What duties are included in special projects?\",\"answer\":\"Assist with part-time staff hiring by scheduling interviews and preparing employment packages, support a golf tournament with sponsor mail-outs and RSVP tracking, help with student recognition night seating logistics, prepare SRA and EB binders, and handle health and dental cheque folding, counting, and mailing.\"}]","Office Clerk - Job Description - Hourly Staff | PDF",1789314346]