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As the church continues to nurture a vibrant , diverse faith community , the Office Administrator is a crucial part of this effort. The Office Administrator is essential to East Church’s vision and mission , helping to create an environment where members are welcomed , informed , and supported in their faith journey. By ensuring efficient administration and effective communication , the administrator empowers the church’s leadership and members to focus on the spiritual and outreach goals that define East Church’s purpose. This role , deeply rooted in the church 's traditions while also adaptable to future needs , serves as a cornerstone for the church’s administrative needs.  \nDetails:  \n Work Location: East Congregational Church , 1005 Giddings Ave. SE , Grand Rapids , MI 49506  \n Work from Home: Due to the nature of the duties and responsibilities , this is not a WFH position  \n Hours: Tuesday through Thursday , 9am to 4pm (21 hours per week)  \n Compensation: $15 .50 per hour  \n Reporting: The Office Administrator reports to the Senior Minister and the Personnel Committee  \n Breaks: The Office Administrator will have a paid 30-minute lunch break each day , at which time they may stay at the church or leave the premises. Lunch break is not required to be at a certain time each day , and may be taken when the Office Administrator feels they’re at a good “break point” in their workflow.  \nDuties and Responsibilities  \n Phone & Email Management: Answer incoming phone calls , provide information or direct calls to appropriate individuals , and respond to emails in a timely and professional manner.  \n Office Supply Management Maintain and order office supplies as needed , ensuring that the office is properly stocked with necessary materials.  \n Database Management: Maintain the membership database with up-to-date contact information. Collaborate with the pastor, treasurer, and church clerk to update membership roles.  \n Bulletins & Communication: Assist the Pastor and Music Director in preparing the weekly Worship Service Bulletin , including bulletin inserts , using Microsoft Publisher and Microsoft Word. Distribute to appropriate parties and update weekly email for member communication.  \n Calendar Management: Update and maintain the church calendar, scheduling rooms and events as necessary. Assist building users in reserving spaces.  \n Mail Management: Open , prioritize , and distribute incoming mail. Coordinate mass mailings and prepare materials for special communications and events.  \n Event Support: Assist in preparing materials for special church events , including weddings , funerals , baptisms , and annual meetings. Support the planning and coordination of church-wide events such as Remembrance Sunday , Summer Arts Camp , and Annual Church Picnic.  \n Data Entry & File Organization: Accurately update and maintain electronic and paper files. Ensure all church documents and materials are properly filed and easily accessible.  \n Assisting the Minister: Provide general administrative support to the Senior Minister, assisting with tasks and preparing documents as needed.  \n Visitor & Member Relations: Create a welcoming environment for visitors , members , and staff , providing friendly , efficient service to those who contact or visit the office.  \nDuties and Responsibilities ( Continued):  \n Support for Special Initiatives: Assist in preparing and distributing materials for special church initiatives , including promotional materials , event flyers , and fundraising campaigns.  \n Building Use Coordination: Maintain the building use roster and work with the rental committee chair to manage the scheduling of building use for outside groups.  \n Funeral and Baptism Coordination: Prepare and coordinate materials for funerals and baptisms , ensuring that church procedures are follo","cbCaiuRH4KqLhBtr","https://ap.wps.com/l/cbCaiuRH4KqLhBtr","pdf",123718,"English","# Purpose\n# Work Details\n## Work location and schedule\n## Compensation and reporting\n# Duties and Responsibilities\n## Communication and records\n## Supplies, mail, and data entry\n## Bulletins, calendar, and event support\n## Special initiatives and coordination\n# Skills and Experience\n# Education\n# Disclaimers","[{\"question\":\"What is the main purpose of the Office Administrator role?\",\"answer\":\"The role supports the church’s vision and mission by ensuring efficient administration and effective communication, helping members feel welcomed, informed, and supported.\"},{\"question\":\"What are the key office and communication duties?\",\"answer\":\"The assistant manages phone and email, distributes weekly worship service bulletin materials, updates weekly member email communication, and handles incoming mail.\"},{\"question\":\"Is this position work-from-home (WFH)?\",\"answer\":\"No. Due to the nature of duties and responsibilities, it is not a WFH position and requires being on site at the church.\"}]","Office Assistant Job Description - East Congregational Church | PDF",1789313037]