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The Office Administrator (OA) will play a vital role in the organization's mission and vision, supporting the Executive Director (ED) in administrative duties. This is a 15-20 hour/week position requiring proficiency in bookkeeping, filing, and record-keeping, along with strong organizational and interpersonal skills. Key responsibilities include maintaining all Foundation files, managing the Foundation's calendar, scheduling and coordinating meetings, preparing board meeting agendas and materials, handling financial transactions such as bank deposits and check processing, managing donor information, and assisting with various administrative tasks like mailing and communications. The ideal candidate will possess at least 3 years of office experience, preferably in a nonprofit organization, with excellent verbal and written communication skills, bookkeeping experience (QuickBooks preferred), and proficiency in MS Office Suite and Google Docs/sheets. Familiarity with CRM databases (Boomerang preferred) and strong time management skills are also key. A bachelor's degree in business administration, communications, or a related field is preferred. To apply, candidates should send their resume and cover letter to Lori Arnold, Executive Director, via email. This position will remain open until filled.",{"@graph":63,"@context":122},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/office-administrator-white-bear-lake-area-educational-foundation/257351/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/office-administrator-white-bear-lake-area-educational-foundation/257351.png","ImageObject",442,249,{"name":88,"@type":89},"Grenda","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-21","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114,118],{"name":105,"@type":106,"acceptedAnswer":107},"What are the primary responsibilities of the Office Administrator?","Question",{"text":108,"@type":109},"The Office Administrator will maintain Foundation files, manage the calendar, schedule meetings, prepare board materials, handle financial transactions, manage donor information, and assist with grants and scholarships.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What qualifications are required for this position?",{"text":113,"@type":109},"The ideal candidate needs 3+ years of office experience, preferably in a nonprofit, with strong communication and organizational skills, bookkeeping experience (QuickBooks preferred), and proficiency in MS Office Suite and Google Docs/sheets. Familiarity with CRM databases is also preferred.",{"name":115,"@type":106,"acceptedAnswer":116},"Is this a full-time or part-time position?",{"text":117,"@type":109},"This is a part-time position, estimated to be 15-20 hours per week.",{"name":119,"@type":106,"acceptedAnswer":120},"What is the application process for the Office Administrator role?",{"text":121,"@type":109},"Interested candidates should submit a confidential resume and cover letter to Lori Arnold, Executive Director, via email at info@wblaef.org.","https://schema.org",{"og:url":78,"og:type":124,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":126,"canonical":78},"index,follow",{"doc_id":128,"site_id":56},257351,1789313036,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":88,"user_avatar":133,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":60,"file_id":134,"file_url":135,"file_type":136,"file_size":137,"view_count":73,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":138,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":139,"faqs":140,"seo_title":141,"seo_description":61,"update_tm":129,"read_time":9},7971474921005,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","cbCaiq5YOmdJ9m8G","https://ap.wps.com/l/cbCaiq5YOmdJ9m8G","pdf",469991,"English","# Job Title\nOffice Administrator\n\n# Requirements\nProficiency in bookkeeping, filing, and record-keeping; Must possess strong organizational and interpersonal relationship skills\n\n# Reports to:\nExecutive Director of White Bear Lake Area Educational Foundation\n\n# Position Detail\nThe White Bear Lake Area Educational Foundation (WBLAEF) is looking for an enthusiastic Office Administrator (OA) to join our team to provide creative ideas and administrative assistance to achieve the Foundation's goals.\n\n# Responsibilities:\n* Maintain and update all Foundation files and records including bylaws, database mailing list, and donor information in the CRM.\n* Schedule and maintain a Google calendar of Foundation meetings and functions\n* Include and send notices of upcoming meetings to board members; schedule facilities.\n* Provide arrangements for all meetings.\n* In partnership with the Executive Board and Executive Director, prepare Foundation board agendas, meeting packets, and materials for board members.\n* Schedule and communicate with presenters for board meetings.\n* Perform the administrative and clerical duties associated with the operation of the Foundation office; bank deposits, chart of accounts, enter data into Quickbooks;\n* Maintain copies of check stubs and bills; Cut checks to pay receivables and invoices from grantees.\n* Regularly correspond with accountant and Treasurer; Track donations and send appropriate tax letters and thank yous.\n* Assist with the annual audit,\n* Maintain and update donor and donation lists.\n* Manage internal and external communication: Update the annual Google calendar of Foundation activities; manage telephone inquiries; disseminate mail to appropriate Foundation board members.\n* Grants and Scholarships: In conjunction with VP of Programs, update applications to all grantees; Collect and record grant applications and distribute them to the Program Committee in a timely manner; Schedule building visits to award grants; Create letters (acceptance and denial); Keep track of receipts and process payment of grants.\n* Holiday Angel drive: process donations, assist with sending recipient cards, and send tax letters to donors.\n* Staff Appeal: Organize and enter into Boomerang, Process payments as they arrive.\n* Enter all donor data and contacts into CRM (Boomerang).\n* Maintain WBLAEF office: Stock office supplies with paper, letterhead, envelopes, ink etc.\n* Assume other responsibilities as requested by the Executive Director.\n\n# Experience\n* 3+ years of office experience, preferably in a nonprofit organization\n* Excellent verbal and written communication skills\n* Bookkeeping experience (ie QuickBooks), preferably in a nonprofit organization\n* Strong/proven experience using MS Office Suite software (ie Word, Excel, PowerPoint) and Google Docs/sheets\n* Familiarity with electronic email marketing tools (Boomerang preferred)\n* Familiarity with CRM databases (Boomerang preferred)\n* Record of being detail and deadline oriented\n* Strong time management skills\n* Ability to work independently and capable of handling multiple projects simultaneously\n* Ability to work collaboratively with staff and board members\n\n# Education\nPreferably a bachelor's degree in business administration, communications, other similar fields or relevant experience.\n\n# To Apply\nPlease send your confidential resume and cover letter to Lori Arnold, Executive Director, by emailing info@wblaef.org. This position is open until filled.","[{\"question\":\"What are the primary responsibilities of the Office Administrator?\",\"answer\":\"The Office Administrator will maintain Foundation files, manage the calendar, schedule meetings, prepare board materials, handle financial transactions, manage donor information, and assist with grants and scholarships.\"},{\"question\":\"What qualifications are required for this position?\",\"answer\":\"The ideal candidate needs 3+ years of office experience, preferably in a nonprofit, with strong communication and organizational skills, bookkeeping experience (QuickBooks preferred), and proficiency in MS Office Suite and Google Docs/sheets. Familiarity with CRM databases is also preferred.\"},{\"question\":\"Is this a full-time or part-time position?\",\"answer\":\"This is a part-time position, estimated to be 15-20 hours per week.\"},{\"question\":\"What is the application process for the Office Administrator role?\",\"answer\":\"Interested candidates should submit a confidential resume and cover letter to Lori Arnold, Executive Director, via email at info@wblaef.org.\"}]","Office Administrator - White Bear Lake Area Educational Foundation | PDF"]