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The role delivers primary office support across programming activities, event coordination, board meeting minutes, communications, and calendar management. 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University City Partners invites others to invest in the community by way of a headquarters, small to midsize business, real estate, or home. Building University City is not only about developing the landscape. It is about building relationships and a stronger forward-moving community.  \nOur Mission: We envision and implement strategies and actions to drive University City’s long-term economic vitality as a center for employment, living, education, commerce, and entertainment.  \nOur vision is for Charlotte’s University City to be a vibrant place that is urban in scale and design. It will be energized by transit and will be a popular and accessible destination offering diverse and unique choices for living, shopping, working, learning, and leisure. It will become a premier employment center in the region with sophisticated infrastructure and attractive amenities.  \nFor more information, visit: [https://universitycitypartners.org/](https://universitycitypartners.org/)  \nThe Office Administrator will be the primary support for all office functions related to University City Partners“Municipal Service District 5” (UCP), University City Foundation (UCF), and University Research Park (URP) .  \nThe Office Administrator will report to Keith Stanley, President and CEO of University City Partners, Inc. The Administrative Assistant is a part-time position, hours vary between 18-36/week.  \nESSENTIAL DUTIES AND RESPONSIBILITIES:  \n● Assist and support UCP programming activity including events, luncheons, board meetings, fundraising, and municipal service district reporting and activities.  \n● Take meeting minutes for Board and all Committee meetings.  \n● Developing, executing, and supporting events to include but not limited to meetings, luncheons, and fundraising activities. Responsibilities include developing both printed and electronic marketing materials coordinating sponsors as needed, ensuring events have adequate staff coverage, and receiving and documenting any money received at events.  \n● Manage office billings and mailings by receiving and date stamping all invoices, logging all checks to be deposited, creating deposit packets for accounting, coordinating printing, mailing lists, and postage for all office mailings.  \n● Manage UCP calendar to include keeping track of the president’s schedule, planning meetings and travel as needed, and supporting the work of the Assistant Director, and other staff, Board, and community meetings as needed.  \n● Support the accountant firm in financial record keeping, organizing financial records for the annual audit by maintaining hard copies of all financial transactions through the year, ensuring documentation is ready for auditors, maintaining donation records in the database as a secondary record for auditors,  \n● Reporting phone calls and “stop-ins” to the president and UCP Staff  \n● First point of contact for office interns, managing their duties and schedules, ensuring they are oriented to organization and tasks, and coordinating any reviews or reporting needed to school programs. Interviewing and determining appropriate intern placement in UCP programs. Regularly communicating with UCP staff members to determine intern needs and supporting staff with assigned intern duties. Providing an orientation and general onboarding for each intern.  \n● Basic IT support to the office through software and device management, ability to research and implement new tech resources as needed, and coordination with outside vendors for larger problems and initiatives.  \n● Maintaining office equipment such as telephones and outgoing voicemail messages, and ordering service and toner for copiers as needed.  \n● Manage storage of office files, and develop ","cbCaikgNwiIahmZz","https://ap.wps.com/l/cbCaikgNwiIahmZz","pdf",155369,"English","# Essential Duties and Responsibilities\n## Supervisory Responsibilities\n## Qualifications\n## Education and/or Experience","[{\"question\":\"What are the essential duties for the Office Administrator?\",\"answer\":\"The role supports office programming activities and events, takes board and committee meeting minutes, manages billings and mailings, runs the office calendar, and coordinates reminders and recognition certificates for meetings.\"},{\"question\":\"What qualifications and experience are recommended?\",\"answer\":\"Candidates are recommended to have 3 to 5 years of related experience, intermediate to advanced knowledge of software like Microsoft Office and Google Suite, and strong written and oral communication skills.\"},{\"question\":\"What additional responsibilities does the Office Administrator handle beyond events and scheduling?\",\"answer\":\"The position includes supporting financial record keeping for annual audits, providing basic IT support, maintaining office equipment, ordering supplies, organizing file retention systems, and maintaining UCP CRM database records.\"}]","Office Administrator Job Description | PDF",1789313035]