[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-274965-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-274965-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","offboarding-processes-for-rutgers-employees-voluntary-resignation-or-retirement-checklist","Offboarding Processes for Rutgers Employees - Voluntary Resignation or Retirement Checklist","","Offboarding Processes for Rutgers Employees provides a structured checklist to support consistent deprovisioning when university staff separate for voluntary resignation or retirement. It outlines steps from receiving and confirming the resignation letter, verifying absence/PTO records, and collecting transition information, to coordinating communications about the vacancy. The guide further covers exit appointments with HR Liaison/UHR, return of university property and access revocation, and collaboration with OIT for email, systems, and device deactivation. Additional safety steps are included for hazardous or controlled materials and radiation badge return.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/offboarding-processes-for-rutgers-employees-voluntary-resignation-or-retirement-checklist/274965/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/offboarding-processes-for-rutgers-employees-voluntary-resignation-or-retirement-checklist/274965.png","ImageObject",442,249,{"name":42,"@type":43},"Anda","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-23","2026-09-15",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",5,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What triggers the voluntary resignation or retirement offboarding checklist?","Question",{"text":63,"@type":64},"The checklist applies when an employee chooses to separate from the university on their own accord and notifies their supervisor or UHR of the intent to resign or retire.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How should transition information and system access be handled during offboarding?",{"text":68,"@type":64},"The manager should collect outstanding job details, current and upcoming project deadlines, and necessary contact information, along with a list of all systems the employee accessed (including internal systems and accounts such as Google Drive and databases).",{"name":70,"@type":61,"acceptedAnswer":71},"What actions must occur regarding university property and IT access at exit?",{"text":72,"@type":64},"A designated staff member should collect items such as keys, ID/building access cards, business cards, cell phones, laptops, and uniforms, and notify system owners to remove access and reassign roles. OIT or departmental IT should disable email accounts, remove names from distribution lists and directories, disable computer access and systems, and complete exit confirmation with HR Liaison/UHR.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},274965,1789484246,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,122],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":55,"slug":121},21,"Paper Templates","papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":82,"data":127},{"doc_id":79,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":135,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":80,"read_time":30},962075006959,"https://ap-avatar.wpscdn.com/avatar/e0002397efbe92a78e?_k=1776741047341049297","OFFBOARDING PROCESSES FOR RUTGERS EMPLOYEES  \nPurpose:  \nThe following checklists are designed to ensure the consistent off-boarding of university employees including voluntary resignations, involuntary layoffs or terminations , terminations due to the death of an employee , retirements, departmental transfers, etc. Please be sure to review Rutgers Policy 70.1.7 to understand your role and responsibilities in the deprovisioning process in addition to the guidelines found in the checklist below.  \nVOLUNTARY RESIGNATION or RETIREMENT CHECKLIST  \nA voluntary resignation and subsequent termination of employment occurs when an employee decides to separate from the university on their own accord and informs their supervisor or UHR of their intent to resign or retire.  \nPlease note: If an employee resigns to take a position in a different unit/department within Rutgers University without a break in service , do not terminate their record. This will adversely impact the employee including causing a break in benefits. These cases should be handled asa transfer, not a resignation.  \n1. Received employee’s resignation letter. 􀂅 The employee should provide a written resignation letter to their manager and HR Liaison/UHR Representative. The letter must include the employee’s last date of employment. If the separation is a retirement, the employee should also submit retirement forms to UHR Benefits.  \n2. Provided employee with written confirmation of receipt of letter. 􀂅 Upon receipt of an employee's resignation, the manager shall send written confirmation of the receipt of their resignation letter to the employee, reiterating the last date of employment, copying their HR Liaison/UHR Representative. The manager contacts their HR Liaison/UHR Representative to discuss next steps.  \n3. Verified that absence record is up-to-date. 􀂅 Manager verifies that the employee’s absence record is up-to-date to accurately reflect any unused PTO.  \n4. Gathered information regarding job details, project deadlines, and 􀂅 proposed transition plans.  \nIf applicable, ask the employee to write up outstanding job details and duties including ongoing tasks, current and upcoming projects/deadlines, and necessary contact information. Also, have the employee provide a list of all systems, including any internal department systems, social media accounts, Google Drive, databases, etc. they have access to as part of their Rutgers employment.  \n5. Discussed next steps regarding the impending vacancy. 􀂅 The manager should contact their Department Head/Dean/Chancellor to discuss next steps regarding the impending vacancy (for example, who will cover the work until someone new is hired, re-evaluate the position to determine your unit’s needs prior to recruiting to backfill the position, etc.)  \n6. Communicated news of the separation. 􀂅  \nCreate an internal communications plan to deliver news of the separation to the employee’s team, department, organization, etc. The Manager should update the unit/department directory, website, organization charts, etc. If possible, route emails to  \nthe employee’s manager or set up an automated email response to notify the sender that the employee is no longer with Rutgers.  \n7. HR Liaison/UHR representative scheduled employee’s Exit Appointment. 􀂅 A HR Liaison/UHR representative will coordinate the employee’s Exit Appointment, sending an invite to the employee, with a copy to the manager.  \n8. Manager or appropriate staff member collected the following items (if applicable):  \n􀂅 Disabled security codes, if necessary.  \n􀂅 Keys (  office   building   desk  file cabinets   other)  \n􀂅 ID card/building access card  \n􀂅 Business cards  \n􀂅 University cell phone  \n􀂅 University laptop, mouse, printer, etc.  \n􀂅 Uniform  \n􀂅 Tools  \n􀂅 Notify system owners to remove access from the employee and reassign roles to someone else in the unit, if applicable.  \n􀂅 Other (please specify):    \nNOTE: If the employee works directly with Hazardous or Controlled Mate","cbCaidjNUNWurYas","https://ap.wps.com/l/cbCaidjNUNWurYas","pdf",210793,7,"English","# Offboarding Processes for Rutgers Employees\n## Purpose\n## Voluntary Resignation or Retirement Checklist\n## Required Steps and Coordination\n## Hazardous or Controlled Materials Note","[{\"question\":\"What triggers the voluntary resignation or retirement offboarding checklist?\",\"answer\":\"The checklist applies when an employee chooses to separate from the university on their own accord and notifies their supervisor or UHR of the intent to resign or retire.\"},{\"question\":\"How should transition information and system access be handled during offboarding?\",\"answer\":\"The manager should collect outstanding job details, current and upcoming project deadlines, and necessary contact information, along with a list of all systems the employee accessed (including internal systems and accounts such as Google Drive and databases).\"},{\"question\":\"What actions must occur regarding university property and IT access at exit?\",\"answer\":\"A designated staff member should collect items such as keys, ID/building access cards, business cards, cell phones, laptops, and uniforms, and notify system owners to remove access and reassign roles. OIT or departmental IT should disable email accounts, remove names from distribution lists and directories, disable computer access and systems, and complete exit confirmation with HR Liaison/UHR.\"}]","Offboarding Processes for Rutgers Employees - Voluntary Resignation or Retirement Checklist | PDF"]