[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-303245-105":53,"doc-detail-303245-en":130},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":123,"head_meta":125,"extra_data":127,"updated_unix":129},105,"en","notice-25-02-important-changes-effective-fy-2026","Notice 25-02 - IMPORTANT CHANGES EFFECTIVE FY 2026","","Notice 25-02 outlines important policy and system changes effective Fiscal Year 2026, beginning July 1, 2025. It directs departments handling Accounting, Travel, Payroll, Purchase Cards, and Budget to review updates and take action. Key items include a centralized payroll reimbursement process via the KSU Foundation, new FIS fund sources for reimbursed accounts payable, increased fixed-asset capitalization thresholds from $5,000 to $10,000, optional excise tax refunds for fuel purchases, and travel sales tax exemption rules limited to Kansas and Missouri. It provides guidance on required forms and contact details for Financial Reporting.",{"@graph":63,"@context":122},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/notice-25-02-important-changes-effective-fy-2026/303245/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/notice-25-02-important-changes-effective-fy-2026/303245.png","ImageObject",442,249,{"name":88,"@type":89},"Asher","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-29","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114,118],{"name":105,"@type":106,"acceptedAnswer":107},"When do the changes in Notice 25-02 take effect?","Question",{"text":108,"@type":109},"The changes take effect for Fiscal Year 2026 starting July 1, 2025.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What changes apply to payroll reimbursements handled through the KSU Foundation?",{"text":113,"@type":109},"Departments no longer submit reimbursement requests to the Foundation for payroll expenses; monthly reimbursements are coordinated by Financial Reporting, and budget fiscal officers set up reciprocal projects in FIS for payroll charged to Foundation-funded accounts.",{"name":115,"@type":106,"acceptedAnswer":116},"What is the new fixed-asset capitalization threshold?",{"text":117,"@type":109},"The threshold increased from $5,000 to $10,000, and related E4xxx expense object codes were updated.",{"name":119,"@type":106,"acceptedAnswer":120},"How do fuel purchase excise tax refunds and travel sales tax exemptions work?",{"text":121,"@type":109},"Departments may optionally claim excise tax refunds for fuel purchases by manually entering gallons and price per gallon; submitting an expense report with zeros files no claim. Travel sales tax exemption is required only for Kansas and Missouri, where exemption forms must be provided at purchase; travelers may file forms at purchase for other states.","https://schema.org",{"og:url":78,"og:type":124,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":126,"canonical":78},"index,follow",{"doc_id":128,"site_id":56},303245,1790462757,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":88,"user_avatar":133,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":139,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":61,"update_tm":143,"read_time":9},687197207639,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","Notice 25-02  \nJune 05, 2025  \nIMPORTANT CHANGES EFFECTIVE FY 2026  \nPlease route this notice to individuals in your department responsible for: Accounting, Travel, Payroll, Purchase Cards, and Budget.  \nAs we approach the start of Fiscal Year 2026 (effective July 1, 2025), several important changes will take effect. Please review the updates below and ensure appropriate action is taken within your area:  \n1. Centralized Foundation Payroll Reimbursement Process  \nTo improve University cash tracking, reporting and reduce duplicative efforts, departments will no longer need to submit reimbursement requests to the Foundation for payroll expenses.  \n􀁸 Budget Fiscal Officers are working with Financial Reporting to establish reciprocal projects in FIS, to direct charge all payroll transactions reimbursed by Foundation funds. A separate project, beginning with the letter “F” is created for each Foundation account that payroll expenses are charged to.  \n􀁸 Financial Reporting will coordinate directly with the KSU Foundation to process monthly reimbursements for all Foundation funded payroll expenses.  \n2. New FIS Fund Sources for KSU Foundation Reimbursed Accounts Payable Transactions  \nTo support better visibility of expenses being reimbursed by the KSU Foundation, new FIS Fund Sources have been created for Accounts Payable transactions reimbursed by the KSU Foundation.  \n􀁸 All KSU Foundation reimbursements using these sources will be treated as funds collected andwill not require an overdraft letter on file. Departments should use these fund sources for all AP transactions that will be reimbursed with foundation funds. Departments still need to submit reimbursement requests to the KSU Foundation for all non-payroll expenditures.  \nNew FIS Fund Sources:  \n\n| FIS Fund Source | State Fund | Budget Unit |  | Description |\n| --- | --- | --- | --- | --- |\n| 2095 | 2520 | 2080 |  | RESTRICTED FEES-FOUNDATION FUNDING MAIN |\n| 1105 | 2697 | 1100 |  | RESTRICTED FEES FUND-FOUNDATION FUNDING ESARP |\n| 5550 | 2590 |  | 5530 | RESTRICTED FEES FUND-FOUNDATION FUNDING VMC |\n\nReminder: Use R4105 for reimbursement deposits from the KSU Foundation.  \n3. Fixed Asset Capitalization Threshold Increase  \nThe capitalization threshold for fixed assets has been increased from $5,000 to $10,000.  \n􀁸 Relevant E4xxx object codes have been updated in the Expense Object Code Listing.  \nNew Thresholds:  \n\n| Asset Type | New Capitalization Threshold |  |\n| --- | --- | --- |\n| Equipment and Furnishings | $10,000 |  |\n| Vehicles |  | $10,000 |\n\nCurrent assets with a value between $5,000 and $10,000 will be remain on the central university capital asset inventory.  \n4. Optional Excise Tax Refund for Fuel Purchases  \nDepartments now have the option to claim excise tax refunds on fuel purchases. Departments are encouraged to evaluate the monetary value received versus the administrative burden in entering and tracking purchase information.  \n􀁸 The expense entry for fuel purchases using a University Purchase Card will default to 0 gallonsand $0.00 per gallon.  \n􀁸 Departments must manually enter gallons and price per gallon on the expense form to request an excise tax refund.  \n􀁸 If an expense report is submitted with zeros in these fields, no claim will be filed.  \n5. State Sales Tax Exemption for Travel  \nTravel related state tax exemption is now only required for Kansas and Missouri.  \n􀁸 Travelers have the option to file sales tax exemption forms at the time of purchase for other states.  \n􀁸 Travelers must provide the sales tax exemption form for expenses in Kansas and Missouri atthe time of purchase.  \nTax Exemption Forms:  \n􀁸  State of Kansas Sales Tax Exemption Form  \n􀁸  State of Missouri Sales Tax Exemption Form  \nAdditional out-of-state exemption information is available on the Division of Financial Services  \nWebsite.  \nWe appreciate your attention to these updates and your continued support in improving our financial processes. Should you have any questions, ple","cbCairMcciPUlHvO","https://ap.wps.com/l/cbCairMcciPUlHvO","pdf",467435,"English","# IMPORTANT CHANGES EFFECTIVE FY 2026\n## Centralized Foundation Payroll Reimbursement Process\n## New FIS Fund Sources for KSU Foundation Reimbursed Accounts Payable Transactions\n## Fixed Asset Capitalization Threshold Increase\n## Optional Excise Tax Refund for Fuel Purchases\n## State Sales Tax Exemption for Travel","[{\"question\":\"When do the changes in Notice 25-02 take effect?\",\"answer\":\"The changes take effect for Fiscal Year 2026 starting July 1, 2025.\"},{\"question\":\"What changes apply to payroll reimbursements handled through the KSU Foundation?\",\"answer\":\"Departments no longer submit reimbursement requests to the Foundation for payroll expenses; monthly reimbursements are coordinated by Financial Reporting, and budget fiscal officers set up reciprocal projects in FIS for payroll charged to Foundation-funded accounts.\"},{\"question\":\"What is the new fixed-asset capitalization threshold?\",\"answer\":\"The threshold increased from $5,000 to $10,000, and related E4xxx expense object codes were updated.\"},{\"question\":\"How do fuel purchase excise tax refunds and travel sales tax exemptions work?\",\"answer\":\"Departments may optionally claim excise tax refunds for fuel purchases by manually entering gallons and price per gallon; submitting an expense report with zeros files no claim. Travel sales tax exemption is required only for Kansas and Missouri, where exemption forms must be provided at purchase; travelers may file forms at purchase for other states.\"}]","Notice 25-02 - IMPORTANT CHANGES EFFECTIVE FY 2026 | PDF",1789801192]