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It details conference host committee responsibilities and committee structures, steering and budget committees, speakers and publicity coordination, hospitality and networking activities, and mobile workshop planning. 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It also helps strengthen the NACDEP organization and build professional connections.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What are the key responsibilities of the conference host committee?",{"text":113,"@type":109},"The host committee chair/co-chairs provide updates to the NACDEP Board after the location is selected, and the committee structure supports steering, budgeting, speakers, publicity, hospitality, and related conference logistics. The playbook describes how teams coordinate to meet deadlines and manage conference needs.",{"name":115,"@type":106,"acceptedAnswer":116},"How is the conference budget determined and what inputs are needed?",{"text":117,"@type":109},"The budget committee uses copies of the previous conference budget and, early in the process, determines the targeted number of attendees. 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Introduction -Page 3  \n2. Conference Host Committee Responsibilities-Page 4  \n3. Conference Site Application Form-Page 8  \n4. Timeline-Page 11  \nIntroduction  \nThe NACDEP Annual Conference has been a central feature of belonging to the NACDEP organization since the first conference, held in Las Vegas, Nevada in 2005. This professional development event gives members an opportunity to present and share their work, to learn more about Community Development work being conducted through Cooperative Extension around the country, hone leadership skills, and meet colleagues who become friends. For a complete list of conference locations and sample programs visit:  \n[https://www.nacdep.net/past-nacdep-conferences](https://www.nacdep.net/past-nacdep-conferences)  \nA successful conference will not only provide members with professional development and leadership opportunities, it will provide financial benefits to the organization through membership dues and conference registrations. Hosting a NACDEP Conference provides benefits to the host state, and is also a large responsibility because of the financial structure of the organization.  \nBenefits of hosting a NACDEP Conference:  \n- Offers team-building and leadership development for the host group  \n- Raises the profile of community development extension in the state  \n- Provides a great opportunity for extension professionals from other disciplines in that state to attend a national community development conference  \nTypical considerations when choosing an Annual Conference Site include but are not limited to:  \n- Regional rotation  \n- Capacity of the local host (number of NACDEP members and time to devote to conference planning)  \n- Ease and cost of transportation to the location  \n- Good community development tour options  \n- A desirable location (to visit, bring family, etc. )  \n- Cost of hotels and local transportation  \nHost Committee Responsibilities and Committee Structure  \nThe Conference Host Committee could include:  \n- NACDEP members from that state (s)  \n- NACDEP Committee members related to that topic (in red on the organizational chart)  \n- Host committee members for the NEXT conference  \n- Interested NACDEP members from around the country  \nSee the organizational chart for the connections to standing NACDEP Committees and Officers. The Host Committee Chair or Co-Chairs should begin attending NACDEP Board meetings monthly to give updates of the upcoming conference shortly after the conference location is selected.  \nSteering Committee  \nThe host state chair and the NACDEP President Elect are the official co-chairs of the conference. The NACDEP President Elect should attend host committee meetings and offer advice and may serve on a committee as well. The Steering Committee is the driver of the conference, setting up host team meetings, making sure deadlines are met, taking care of any items that fall through the cracks, and communicating with the Association Manager and the hotel about spaces needed and capacity. It is helpful to have an assistant, when available to help with the printed program, correspondent and management of the conference.  \nBudget Committee  \nThe budget committee consists of the host state chair, the NACDEP Treasurer and the Association Manager. It will be helpful to obtain copies of the previous conference budget. Early in the process this committee will determine the budget, including the targeted number of attendees and this will determine many of the expenses/activities of the conference. A budget template can be found in the appendix of this document.  \nSpeakers Committee  \nThe speakers committee will work with the steering committee to determine what type of speakers are needed, if there is a particular message that would be desirable, if any coordination of the speakers to the theme or location is required, etc. Once it is determined the number and type of keynote, capnote, ","cbCaiuXght7vPwsv","https://ap.wps.com/l/cbCaiuXght7vPwsv","pdf",1852636,51,"English","# 1. Introduction\n## 1.1 Conference purpose and benefits\n# 2. Conference Host Committee Responsibilities\n## 2.1 Host committee structure\n## 2.2 Steering Committee\n## 2.3 Budget Committee\n## 2.4 Speakers Committee\n## 2.5 Publicity\n## 2.6 Hospitality\n## 2.7 Mobile Workshops\n# 3. Conference Site Application Form\n# 4. Timeline","[{\"question\":\"What is the purpose of the NACDEP Annual Conference?\",\"answer\":\"It provides members with professional development and leadership opportunities, enables them to present and share their work, and supports community development learning through Cooperative Extension. It also helps strengthen the NACDEP organization and build professional connections.\"},{\"question\":\"What are the key responsibilities of the conference host committee?\",\"answer\":\"The host committee chair/co-chairs provide updates to the NACDEP Board after the location is selected, and the committee structure supports steering, budgeting, speakers, publicity, hospitality, and related conference logistics. The playbook describes how teams coordinate to meet deadlines and manage conference needs.\"},{\"question\":\"How is the conference budget determined and what inputs are needed?\",\"answer\":\"The budget committee uses copies of the previous conference budget and, early in the process, determines the targeted number of attendees. That target drives many expenses and activities for the conference, with a budget template available in the appendix.\"}]","NACDEP Conference Planning Playbook - Revised 2020 | PDF",1790133227]