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Each fund type includes five related reports across State, F&A, and Trust, with views that either roll up or break out data by program. 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That is, chartfield strings that are the same but have a different program are rolled up together. |\n| Parent Summary (State and F&A only) | available balances for expenses and revenue | Parent Ledgers rollup tab | are not broken out by program. This report is similar to a rolled-up summary. |\n| Details | budget, expense, and revenue transactions | Transactions tab | are broken out by program. |\n| Rolled Up Details | budget, expense, and revenue transactions | Transactions tab | are not broken out by program. That is, chartfield strings that are the same but have a different program are rolled up together. |\n\nWho Uses These Reports  \nPrimarily, financial staff responsible for reconciling expenses and revenue for their departments use these reports.  \nWhen to Use These Reports  \nIf you're reconciling the expenses and revenue from a previous month, the Monthly Management Reports are useful because they do not change. The reports are fixed as soon as Accounting Services closes the month and won't be affected by any financial activity after the month-end close.  \nWhere the Information Comes From  \nThese reports pull information from the Commitment Control (KK) ledgers.  \nWhere to Find the Reports  \nThe Monthly Management Reports are generated for each department the night the previous month closes. You can download the reports in both PDF and Excel (CSV) formats. If you're downloading more than one report, InfoPorte [creates a .zip](creates a .zip) file, which is a compressed file format. You'll need to extract the files before you can use them. Refer to the Extracting the Reports from the Zip File section in this document for more information.  \nNote: Functionality to handle zip files is part of Windows, and you don't need to download any additional software to use them.  \nHow to Run These Reports  \nFollow these steps to find the State Monthly Management Reports:  \n1. Open InfoPorte and navigate to:  \nFinance > Monthly Reports tab  \n2. Choose the reports you need by doing one of the following:  \nl Use the Search field if you want to find the reports you need by typing in your department number, accounting period, fiscal year, and fund type. If you enter only your department number, InfoPorte chooses the last closed month.  \nNote: The first State reports available are for FY2017, Accounting Period 04 (October) . The first Trust and F&A reports are available for FY2017, Accounting Period 05 (November) .  \nl Use the report filters if you want to find the reports you need by choosing options from a list:  \n\n| In this field   | Choose the following... |\n| --- | --- |\n| Business Unit | UNCH, UNCGA, or the appropriate foundation business unit. |\n| Department ID | The department number. You can choose one or more departments.\u003Cbr>Note: If you leave Department blank, the system displays the error\"Department is not set or is incorrect format\". |\n| Fiscal Year | The fiscal year. You can only choose one. |\n| Accounting Period | Enter the accounting period that corresponds to the month you need (for example, 01 is July). Or you can leave the Accounting Period blank to find the most recently-closed month. |\n| Fund Type | Choose F&A, STATE, ","cbCaipui2YgIessq","https://ap.wps.com/l/cbCaipui2YgIessq","pdf",954235,"English","# Monthly Management Reports: Purpose and Structure\n## Who Uses These Reports\n## When to Use These Reports\n## Where the Information Comes From\n## Where to Find the Reports\n## How to Run These Reports\n# Summary Reports and Columns","[{\"question\":\"What is the purpose of the Monthly Management Reports?\",\"answer\":\"They provide a fixed snapshot of the previous month’s transactions to help departments perform month-end reconciliation.\"},{\"question\":\"How are the reports generated and what data source do they use?\",\"answer\":\"The reports are generated for each department when the previous month closes and pull information from the Commitment Control (KK) ledgers.\"},{\"question\":\"What formats can you download the reports in, and how do ZIP downloads work?\",\"answer\":\"Reports can be downloaded as PDF or Excel (CSV). If multiple reports are selected, InfoPorte creates a ZIP file that must be extracted before use.\"}]","Monthly Management Reports - April 2017 - Month-end Reconciliation | PDF",1789272107]