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Called to order at 11:07 a.m. by Kyrsten Tyler, Chairperson.  \nII. Roll Call  \nVoting Members Present: Kyrsten Tyler, Aaditya Kapadia, Elliot Gonzales, Chasity Cowan,  \nVoting Members Absent: Edgar Mejia-Alezano  \nAdvisors Present: Rasheedah Shakoor, Morelia Castaneda-Patino, and  \nMichellena Lakey.  \nAdvisors Absent: Ryan Heredia and Adrian Witt  \nVisitor: Janneane Rosales  \nIII. Approval of Agenda –Action Item  \n*M/ Kapadia, S/ Cowan to approve the agenda of October 10, 2025.  \nVOTE IS UNANIMOUS  \nIV. Approval of Minutes (September 26, 2025)–Action Item  \n*M/Kapadia, S/Cowan to approve the minutes of September 26, 2025.  \nVOTE IS UNANIMOUS  \nV. Reports  \nASI Associate Director – Lakey states that an error was found after completing the 5500-Tax form. Our previous three years must be amended to be compliant with the IRS. There will be an additional cost associated with revising all three forms.  \nASI Executive Director – Shakoor states that ASI is working on taxes; she is advising Lakey and Castaneda-Patino on how to prepare for taxes on their own. CDC audit is in progress, and the bill was already sent-she has not heard anything from the CDC auditor, will follow up with them. She reached out to Lorena to get our 1099s for the completion of the tax returns.  \nVI. Open Forum –Agenda Items Only  \nTime for members of the audience to address the Commission on specific agenda items only. None.  \nVII. Unfinished Business  \nA. Entrepreneur Society Funding Request –Action Item  \nThe Commission will hear and consider the Entrepreneur Society’s request for funding from the Finance Commission.  \nThe Commission mentions that the planned maintenance, according to the numbers given to them by the Entrepreneur Society, would be both a flat fee and an hourly fee. Flat fee is $5 if less than an hour; once it is more than an hour, the hourly fee is effective at $10 per hour. Patino clarified that, as per corrections made on their contract agreement with Entrepreneur Society, the tool would be owned by ASI, as it is an exceptional amount of funding, and the tool would be for students, not just for Entrepreneur Society. The previous contract between Entrepreneur Society and the Innovation Incubator states that the Innovation Incubator would be responsible for the maintenance and housing of the tool. The Commission expressed confusion with the maintenance fee because of how many products can be produced per hour, and there is confusion about the overall cost of the maintenance, as the numbers given by the Entrepreneur Society show that the annual maintenance fee is $750, and they are concerned if the hourly fee would be effective. The Commission expressed concern about the previous agreement between Entrepreneur Society and Innovation Incubator, as in the agreement, it states that failure to pay the maintenance for 3 months would result in them paying the maintenance fee and taking ownership of the tool. Overall, the Commission agrees that they need solid numbers, not estimates, to be able to make an informed decision on funding this tool. The Commission wants clarification on the following: What is considered a mock-up? Is the flat fee sustainable? Would the maintenance fee result in revenue? What are the top items this tool is anticipated to be used for?  \n*M/Gonzales, S/Cowan to table the Entrepreneur Society Funding request to purchase xTool M1 Ultra for $3,669 to align with their mission in helping students with their side hustle, clubs on campus, and ASI.  \nVOTE IS UNANIMOUS  \nB. Financial Policies and Procedures Manual – Discussion Item The Commission will review the Financial Policies and Procedures Manual. The Commission is going through Shakoor’s grammar suggestions to either accept or reject them. Patino suggested changes in the Temporary Changes to change the title of the ASI Finance and Business Services Manager to just  \nAccounting ","cbCaihoM5VUcJhJK","https://ap.wps.com/l/cbCaihoM5VUcJhJK","pdf",221240,"English","# Agenda\n## Called to order and roll call\n## Approval of agenda and minutes\n## Reports\n## Open forum\n## Unfinished business\n## Adjournment","[{\"question\":\"When was the Finance Commission meeting held and when did it adjourn?\",\"answer\":\"It was held on Friday, October 10, 2025, starting at 11:00 AM, and adjourned at 11:57 AM.\"},{\"question\":\"What approvals were voted on unanimously?\",\"answer\":\"The agenda for October 10, 2025 and the minutes from September 26, 2025 were both approved unanimously.\"},{\"question\":\"What key issue did the Commission discuss regarding the Entrepreneur Society request?\",\"answer\":\"The Commission discussed maintenance fee structure and ownership of the tool, and requested clarification on mock-ups, fee sustainability, whether maintenance generates revenue, and the tool’s anticipated uses before deciding further.\"}]","Minutes - Finance Commission - October 10, 2025 | PDF",1789799434]