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The article explains why accurate, audit-ready minutes matter when rapid decisions are made, especially when minutes are produced by untrained minute-takers. It sets out what minutes must include—actions, action leads, deadlines—what additional information can help, and what to avoid. It also provides practical steps for minute-takers and chair-led actions, plus an updated template (May 2022) for download.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/minute-writing-the-covid-100-series-revisited-minutes-template-updated-may-2022/245127/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/minute-writing-the-covid-100-series-revisited-minutes-template-updated-may-2022/245127.png","ImageObject",442,249,{"name":88,"@type":89},"Oliver Hayes","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are the critical elements that minutes must include in this guidance?","Question",{"text":109,"@type":110},"Minutes should record actions agreed, identify the action lead, and set a deadline for completion.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What should minute-takers avoid when writing meeting minutes?",{"text":114,"@type":110},"Minute-takers should avoid unnecessary detail and repetition of information already in meeting reports, unless that repetition provides useful context for discussion.",{"name":116,"@type":107,"acceptedAnswer":117},"How can a chair help ensure high-quality minutes during a crisis?",{"text":118,"@type":110},"The chair should ensure actions are clear, agree on an action lead and where possible a deadline, and give explicit steering on an appropriate minute style so key information is not lost.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},245127,1789225207,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},687207020761,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Minute-writing in a time of crisis – the Covid 100 series revisited  \nby Peter Allanson  \n[good-governance.org.uk](good-governance.org.uk)  \nIn March 2020, as the world went into lockdown in response to the first wave of the pandemic, GGI began our Covid 100 series of daily bulletins, covering many aspects of governance in times of crisis. Some bulletins – including this one, which first appeared in April 202 – offered practical tipsand tools to support organisations. We believe many of these bulletins, and the advice they contain, remain relevant and useful today. The minute-taking template available for download at the end of this article was updated in May 2022  \nIn our conversations with NHS boards about their responses to COVID-19, we have been looking to identify practical guidance and tips we can provide to help them operate most effectively during the current crisis. Today we look at the critical but often overlooked element of effective minute-writing.  \nThinking ahead, at a time when rapid but important decisions are being made, you may live to regret inadequate or inaccurate minutes of key meetings. Often, for management groups within your organisation  \nthese may have been recorded by personal assistants or staff untrained in minute writing.  \nGGI strongly advises careful attention to ensuring you have the best audit trail around decisions and of all meetings held at this time.  \nMinutes are – at their best – clear, concise and accurate records of the key actions arising from a meeting, ensuring that meeting outcomes are clearly understood, and that critical activity can be moved forward. Board secretaries are usually pretty experienced minute-writers, but minute-takers in general may lack the training and guidance required to produce good-quality, effective minutes.  \nMinute writing: the basics What must minutes include?  \nMinutes are a record of a meeting – and a meeting should always have a purpose. The board has a clear purpose and function: good minutes should support it in achieving them. Key elements of minutes which should always be included are:  \n• actions agreed (what will be done)  \n• action leads (who will do it)  \n• deadline (when it will be done by)  \nOther useful information that may be helpful to include:  \n• context for actions (why it was agreed the action will [be done e.g. in](be done e.g. in) response to a particular concern, or to achieve a particular outcome)  \n• points of concern or discussion (e.g.‘members asked why the issue had not been flagged sooner’,  \n‘members discussed whether further action was needed’ etc.) What not to include:  \n• unnecessary detail  \n• repetition of information found in meeting reports, unless this provides context to the discussion  \nHow do I produce minutes as a minute-taker?  \nThere are four key elements to producing a good quality minute:  \n1. Preparation: Try to liaise with the meeting chair beforehand to understand their expectations. Read papers and previous minutes where available to help your understanding of what is likely to be discussed. Review previous actions. Sit next to the chair during the meeting so that you can discreetly clarify any key points if necessary.  \n2. Listen: Don’t aim to write down everything that is said. Listen to the discussion and seek to summarise the key points raised. Ensure you know who is saying what.  \n3. Record: Ensure you make a note of attendees and any apologies. Use a minute template (see below for a very basic example). Don’t expect to record everything, focus on key words and information, particularly around actions. If something is unclear and you cannot ask for clarification at the time, make a note to check the information later. Record items discussed in the order of the agenda, not the order of discussion if that is different (for example, if an item is brought forward for scheduling reasons).  \n4.Write up: Focus on clarity: would someone who did not attend the meeting understand what you’ve written? Prioriti","cbCaiozMg23hq0s3","https://ap.wps.com/l/cbCaiozMg23hq0s3","pdf",884176,"English","# Minute writing: the basics\n## What must minutes include?\n## What not to include\n# How do I produce minutes as a minute-taker?\n## Preparation\n## Listen\n## Record\n## Write up\n# What can I do as chair?\n## Actions clarity and style guidance\n## Introducing speakers\n# Advisory service and template download","[{\"question\":\"What are the critical elements that minutes must include in this guidance?\",\"answer\":\"Minutes should record actions agreed, identify the action lead, and set a deadline for completion.\"},{\"question\":\"What should minute-takers avoid when writing meeting minutes?\",\"answer\":\"Minute-takers should avoid unnecessary detail and repetition of information already in meeting reports, unless that repetition provides useful context for discussion.\"},{\"question\":\"How can a chair help ensure high-quality minutes during a crisis?\",\"answer\":\"The chair should ensure actions are clear, agree on an action lead and where possible a deadline, and give explicit steering on an appropriate minute style so key information is not lost.\"}]","Minute Writing - the Covid 100 series revisited - minutes template updated May 2022 | PDF"]