[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-245123-105":53,"doc-detail-245123-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","minute-taking-training-guide-minute-taking","Minute-Taking Training Guide - Minute-Taking","","This training guide supports STF leaders in recording weekly meeting minutes that capture discussions, decisions, and next steps for teachers, absent members, and the STF Team. It explains how to prepare the minutes document with properly formatted agenda items, add essential context so readers can understand outcomes, and clearly highlight key information such as tasks, instructions, and deadlines. It also covers post-meeting cleanup, organizing by topic rather than chronology, and a final checklist review before sharing.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/minute-taking-training-guide-minute-taking/245123/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/minute-taking-training-guide-minute-taking/245123.png","ImageObject",442,249,{"name":88,"@type":89},"Arica Lee","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-20","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How should an STF leader prepare the minutes document before the meeting?","Question",{"text":108,"@type":109},"Format the minutes document using the agenda items established at the leadership meeting. Break agenda items into two rows and add subheadings as needed.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Why is adding context to meeting minutes important?",{"text":113,"@type":109},"Minutes must help people who were not at the meeting understand what was discussed and why decisions led to the recorded part of the conversation. 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Although you may be used to taking notes in class, taking meeting minutes is a different skillset. Instead of taking notes for your personal use, your meeting minutes will serve as a reference for your teacher advisor, any members who missed the meeting and the STF Team. This will help ensure anyone who isn’t at the meeting knows what you talked about. This skill will not only be useful for your time in STF, but also throughout college and your professional life.  \nTips for a Successful Minute-Taker  \n1. Prepare before your meeting  \na. Ensure your minute-taking document is formatted with the agenda items determined at your leadership meeting.  \nb. Consider breaking up agenda items into two rows, or add subheadings as needed.  \n2. Context, Context, CONTEXT!  \na. While your minutes will be a helpful reference for members who attended your meeting, they will most importantly provide information for those who were not in attendance (like your STF team member!) .  \nb. When finalizing your minutes, ask yourself,“Would someone who didn’t hear this entire conversation understand what my minutes mean?” If your answer is no, provide some context to show your reader how you ended up at this part of the conversation.  \nc. See example of minutes lacking context vs. having enough context  \n3. Highlight Key Information  \na. If there is especially important information (e.g., due dates, instructions, questions, assigned tasks, etc. ), highlight, underline, or bold that information so it’s easy to locate later on.  \ni. Using STF’s note-taking template, the “Action Items” column will serve as an area to compile important decisions and next steps that will stand out from therest of your minutes.  \n4. Review and reformat after the meeting  \na. Chapter meetings tend to move quickly and may not follow the agenda exactly; this will likely mean that your minutes might look like a jumbled mess by the end of the meeting. Dedicate a few minutes after your meeting to clean up your minutes and organize them by topic (NOT chronologically) . Even if your conversation jumps around from one topic to another and back to the original one, it’ll be easiest to understand if you keep related information together.  \nb. Double-check your checklist before sending!  \nContextualizing Minutes  \nExample 1: Too little Context  \n\n| Date | 9.12.2023 |  |\n| --- | --- | --- |\n| In Attendance | 12 students, TA |  |\n| Agenda Item | Notes | Action Items |\n| Club Logistics | ● Form-Susie\u003Cbr>○ Ms. Smith |  |\n| Tent Event-Decide Date/Location, Start scheduling STFers and inviting teachers | ● Block schedule or regular?\u003Cbr>○ Lincoln-block might be disruptive\u003Cbr>● Date nov 3\u003Cbr>● Use gym instead?\u003Cbr>● Is it available? Dance?\u003Cbr>● Where’s the schedule? Maya found it\u003Cbr>● Which classes should we invite?\u003Cbr>○ Amaya, Smith, Park?\u003Cbr>○ Alex will ask Amaya next period |  |\n| Announcements | ● Fall leadership workshop\u003Cbr>○ Samantha, Jonathan, Maya\u003Cbr>○ Alex? |  |\n\nWhat went wrong?  \n1. Lacks Context: Can you piece together what was discussed at this meeting? Although we may be able to tell what was supposed to be discussed from the “Agenda Items” column, the “Notes”column does not provide readers with much context as to what was discussed by members.  \na. Row 1: Who is Ms. Smith and why do we care about her? What form are they referring to?  \nWhen is this form due and how should it be submitted?  \nb. Row 2: Is November 3rd the final date selected? Is it a block schedule or regular? Did anyone decide on a location? Did they decide to invite those three classes, or was this just a brainstorm? We have no idea what the outcome of this discussion was.  \nc. Row 3: Why are these names listed? What does “Alex?” mean? When is the workshop?  \n2. Fails to use formatting for organization: In the Tent Event section, there are two different topics tobe discussed in this section (Deciding Date/L","cbCail3VNpQmflMG","https://ap.wps.com/l/cbCail3VNpQmflMG","pdf",222988,"English","# Tips for a Successful Minute-Taker\n## Prepare before your meeting\n## Context, Context, CONTEXT!\n## Highlight Key Information\n## Review and reformat after the meeting\n# Contextualizing Minutes\n## Example 1: Too little Context\n## Example 2: Enough Context","[{\"question\":\"How should an STF leader prepare the minutes document before the meeting?\",\"answer\":\"Format the minutes document using the agenda items established at the leadership meeting. Break agenda items into two rows and add subheadings as needed.\"},{\"question\":\"Why is adding context to meeting minutes important?\",\"answer\":\"Minutes must help people who were not at the meeting understand what was discussed and why decisions led to the recorded part of the conversation. If a reader cannot interpret it, additional context is required.\"},{\"question\":\"What should a minute-taker do after the meeting to improve clarity?\",\"answer\":\"Dedicate a few minutes to clean up and reorganize the minutes by topic, not chronologically, and ensure related information stays together even when the discussion jumps.\"}]","Minute-Taking Training Guide - Minute-Taking | PDF"]