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Pages 2–3 provide detailed planning tasks across budgeting, protocol, invitations, catering, advertising, program coordination, guest value, security, audiovisual needs, staffing, ambience, hospitality, housekeeping, on-the-day setup, and after-event debriefing and evaluation.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/ministry-event-planning-checklist/241924/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/ministry-event-planning-checklist/241924.png","ImageObject",442,249,{"name":42,"@type":43},"วิน","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-12","2026-09-12",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",8,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Who must Page 1 be completed and submitted to, and when?","Question",{"text":63,"@type":64},"Page 1 must be completed and submitted to Deacon Oscar Thomie prior to approval of the event, with no exceptions.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What should be provided to Deacon Oscar Thomie after the event?",{"text":68,"@type":64},"Provide a copy of pages 2–3 after the event concludes to Deacon Oscar Thomie.",{"name":70,"@type":61,"acceptedAnswer":71},"Which planning areas are covered in the detailed checklist?",{"text":72,"@type":64},"The checklist covers early planning including budget, protocol, invitations, catering, advertising, and program coordination, plus value added for guests, security, audio/visual requirements, staffing, ambience, guest comfort, hospitality, housekeeping, on-the-day setup, and after-event debrief and evaluation.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},241924,1789183316,{"code":4,"msg":82,"data":83},"success",{"doc_id":79,"user_id":84,"nickname":42,"user_avatar":85,"doc_module":22,"category_id":86,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":87,"file_id":88,"file_url":89,"file_type":90,"file_size":91,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":30,"language":92,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":93,"faqs":94,"seo_title":95,"seo_description":12,"update_tm":80,"read_time":22},2336475104736,"https://ap-avatar.wpscdn.com/avatar/22000c4c5e0e5b17e70?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786591360781797222",17,"Ministry Event Planning Checklist  \nThis checklist is being provided to ALL FBBC Ministry Teams. Page 1 must be completed and submitted to Deacon Oscar Thomie prior to approval of your event (NO EXCEPTIONS) . Pages 2-3 are detailed checklist items that your team will be required to complete during the planning phase of the event. Once your event has concluded please provide a copy of pages 2-3 to Deacon Thomie.  \n\n| Ministry Hosting Event |  |\n| --- | --- |\n| Name of event – what\u003Cbr>Description of event |  |\n| Date of event\u003Cbr>Date of event determined |  |\n| Time of event |  |\n| Setup requirements of Church Staff\u003Cbr> Church staff requirements defined:\u003Cbr>(chairs, tables, unlock building, cooler, etc. ) . |  |\n| Location of event\u003Cbr>Location/venue for event booked |  |\n| Event coordinator/contact person\u003Cbr>What other Ministries will be involved in the event Event Planning Ministry (EPM) assistance requested |  |\n| Target audience – who\u003Cbr>Who is this event targeted at?\u003Cbr>What does the audience need to know? Target audience determined |  |\n| Message – what\u003Cbr>What do you want to say to the target audience?\u003Cbr>What do you want them to know/do? Message determined |  |\n| Objectives – why\u003Cbr>Be clear about what you hope to achieve with this event. Event Objective Determined |  |\n\nDate Submitted:   Date Approved:    \nSignature:   Signature:    \nFBBC Ministry Event planning detailed checklist items  \n\n| Early event planning | Person responsible | Action | Date to be completed |\n| --- | --- | --- | --- |\n| 1.Budget (must be submitted 2 weeks prior to event) Vendors cost\u003Cbr>Has Checks request been submitted /approved |  |  |  |\n| 2. Protocol\u003Cbr>Any invites to consider outside of FBBC |  |  |  |\n| 3. Invitations\u003Cbr> Mailing list generated/updated Invitation composed /checked\u003Cbr> Printer\u003Cbr> RSVPs (responsible person briefed) Invitation list compiled\u003Cbr> Names on list and titles/addresses checked for accuracy\u003Cbr> Invitations sent\u003Cbr>\u003Cbr>|  |  |  |\n| 4. Catering\u003Cbr> Cost per head or upfront\u003Cbr> Culinary Team confirmed availability\u003Cbr> Beverages – orange juice, mineral water, tea and coffee Food\u003Cbr> Hot or cold\u003Cbr> Self service or waiting staff Internal or external catering\u003Cbr> Power required\u003Cbr> Equipment required\u003Cbr>Tables, tablecloths, cups and saucers\u003Cbr> Plates, napkins, knives and forks (disposable/non-disposable)\u003Cbr> Can the theme of the event be followed through in catering?\u003Cbr> Special dietary requirements of guests\u003Cbr> Menu\u003Cbr>\u003Cbr>\u003Cbr>|  |  |  |\n| 5. Advertising\u003Cbr>Press, radio TV, newsletter Other\u003Cbr>Media release |  |  |  |\n| 6. Program/running sheet/speeches\u003Cbr>Program finalised Running sheet written\u003Cbr>Program/running sheet sent to speakers Speakers fully briefed\u003Cbr>Let caterers know program-when to serve drinks/food |  |  |  |\n| 7. Value added for guests\u003Cbr>Copy of publication, CD-ROM Gifts\u003Cbr>Programs\u003Cbr>Catalogues\u003Cbr>Special offers/discounts Competitions\u003Cbr>Prizes |  |  |  |\n\n\n| Early event planning | Person responsible | Action |  | Date to be completed |\n| --- | --- | --- | --- | --- |\n| 8. Security\u003Cbr>Security alerted\u003Cbr>Occupational health, welfare & safety concerns addressed Provision of first aid |  |  |  |  |\n| 9. Audio/visual requirements\u003Cbr>PA system\u003Cbr>CD or tape player\u003Cbr>Lapel or handheld microphone Lighting\u003Cbr>Extra electrical requirements |  |  |  |  |\n| 10. Staffing\u003Cbr>Extra required\u003Cbr>Staff to meet and greet guests |  |  |  |  |\n| 11. Ambience\u003Cbr>Floral arrangements, pedestal – can the theme of the event be followed in flowers?\u003Cbr>DJ / Background music |  |  |  |  |\n| 12. Guest comfort\u003Cbr>Wheelchair access Toilet facilities |  |  |  |  |\n| 13. Hospitality\u003Cbr>Welcome signage at entrance Ushers briefed\u003Cbr>Red carpet |  |  |  |  |\n| 14. Housekeeping\u003Cbr>Cleaning before and after On standby during the event |  |  |  |  |\n| 15. On the day\u003Cbr>Time for set up by whom Time for dismantle by whom Podium , stage\u003Cbr>Tables, chairs layout Chair covers\u003Cbr>Floor plan\u003Cbr>VIP seating\u003Cbr>Name tags\u003Cbr>Clear location direction","cbCaip5CLaC6eNDU","https://ap.wps.com/l/cbCaip5CLaC6eNDU","pdf",278645,"English","# Ministry Event Planning Checklist\n## Event details and approval workflow\n## Detailed checklist items (early planning to after the event)","[{\"question\":\"Who must Page 1 be completed and submitted to, and when?\",\"answer\":\"Page 1 must be completed and submitted to Deacon Oscar Thomie prior to approval of the event, with no exceptions.\"},{\"question\":\"What should be provided to Deacon Oscar Thomie after the event?\",\"answer\":\"Provide a copy of pages 2–3 after the event concludes to Deacon Oscar Thomie.\"},{\"question\":\"Which planning areas are covered in the detailed checklist?\",\"answer\":\"The checklist covers early planning including budget, protocol, invitations, catering, advertising, and program coordination, plus value added for guests, security, audio/visual requirements, staffing, ambience, guest comfort, hospitality, housekeeping, on-the-day setup, and after-event debrief and evaluation.\"}]","Ministry Event Planning Checklist | PDF",{"code":4,"msg":82,"data":97},[98,103,108,113,118,123,126,131,136],{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},11,"Presentations",90,"presentations",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},12,"Resumes",80,"resumes",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},14,"Invoices",70,"invoices",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},15,"Posters",60,"posters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},16,"Social Media",50,"social-media",{"id":86,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":124,"slug":125},40,"forms",{"id":127,"doc_module":22,"doc_module_name":25,"category_name":128,"show_sort_weight":129,"slug":130},18,"Letters",30,"letters",{"id":132,"doc_module":22,"doc_module_name":25,"category_name":133,"show_sort_weight":134,"slug":135},21,"Paper Templates",5,"papers-templates",{"id":137,"doc_module":22,"doc_module_name":25,"category_name":138,"show_sort_weight":4,"slug":139},158,"General","general-158"]