[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-234709-105":53,"doc-detail-234709-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","minimum-requirements-for-sending-invoices-by-e-mail-and-invoice-quality","Minimum requirements for sending invoices by e-mail and invoice quality","","This document outlines the essential requirements for submitting invoices electronically and ensuring the quality of these invoices, specifically for transactions with Bertelsmann companies. For invoice quality, it mandates adherence to local tax regulations, such as German § 14 UStG, and requires the inclusion of VAT ID or tax numbers for both the sender and the Bertelsmann entity. Essential bank account details, currency specification in ISO code, and clear breakdowns of gross, net, and tax amounts are mandatory. Invoices must be presented without handwritten entries, preferably on a white background, and include the correct P.O. box address for billing. If an invoice is linked to a purchase order, the PO number must be listed correctly, and each invoice should correspond to a single PO. For invoices without a PO, the purchaser's email address or cost center/project/order number is required. Regarding electronic submission, a one-time registration at www.invoice.bertelsmann.com is necessary. Users must utilize the specific e-mail invoice addresses for each Bertelsmann company, accessible via downloads at the provided website. Each invoice must be sent as a single PDF file, with any attachments included within the same PDF or as separate files. These email addresses are strictly for invoices or credit notes, not for reminders or other accounting inquiries. Invoices must be in PDF format, with filenames free of special characters and adhering to technical requirements: a real PDF attachment (not embedded), a maximum size of 20 MB per PDF, and no encryption for the email or file. Sending paper forms alongside electronic invoices is disallowed.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/minimum-requirements-for-sending-invoices-by-e-mail-and-invoice-quality/234709/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/minimum-requirements-for-sending-invoices-by-e-mail-and-invoice-quality/234709.png","ImageObject",442,249,{"name":88,"@type":89},"Stanford","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-17","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are the minimum quality requirements for invoices sent to Bertelsmann companies?","Question",{"text":109,"@type":110},"Invoices must comply with local tax laws (e.g., German § 14 UStG), include VAT IDs/tax numbers, specify bank details and currency in ISO code, show gross, net, and tax amounts, be free of handwritten information, preferably on a white background, and use the correct P.O. box address. For PO-related invoices, the correct PO number must be listed, and each invoice should refer to only one PO.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What are the requirements for sending invoices via email to Bertelsmann companies?",{"text":114,"@type":110},"A one-time registration is required at www.invoice.bertelsmann.com. Use the designated email addresses for each company, send only one invoice per email as a PDF attachment (max 20 MB), ensure no special characters in the filename, and do not encrypt the email or PDF. These addresses are strictly for invoices and credit notes.",{"name":116,"@type":107,"acceptedAnswer":117},"What information is needed for invoices without a purchase order number?",{"text":118,"@type":110},"For invoices submitted without a purchase order number, the purchaser's email address is preferred. Alternatively, the purchaser's cost center or a project/order number must be provided.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},234709,1791548824,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":4},2336477552062,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Minimum requirements for sending invoices by e-mail and invoice quality  \n\n| Minimum requirements for invoice quality |\n| --- |\n| • Compliance with local tax requirements (e.g. for Germany § 14 UStG requirements)\u003Cbr>• VAT ID or tax number of you as well as of the respective Bertelsmann company\u003Cbr>• Specification of your bank account details\u003Cbr>• Specification of currency in ISO code (e.g. EUR)\u003Cbr>• Invoice includes the gross, net and tax amount\u003Cbr>• No handwritten information\u003Cbr>• invoice preferred on white background\u003Cbr>• Invoice address only with the specified P.O. box address ([see www.invoice.bertelsmann.com](see www.invoice.bertelsmann.com))\u003Cbr>• For invoices with purchase order:\u003Cbr>− Listing the correct purchase order number\u003Cbr>− An invoice refers only to one purchase order\u003Cbr>• For invoices without purchase order:\u003Cbr>− E-Mail address of the purchaser (preferred) and/or\u003Cbr>− Cost center of the purchaser or project/order number |\n\n\n| Minimum requirements for sending invoices by e-mail |\n| --- |\n| • One-time [registration: ](registration: www.invoice.bertelsmann.com)[www.invoice.bertelsmann.com](registration: www.invoice.bertelsmann.com)\u003Cbr>• Use of the e-mail invoice addresses of the respective Bertelsmann companies ([see ww.invoice.bertelsmann.com-Downloads](see ww.invoice.bertelsmann.com-Downloads))\u003Cbr>• Only one invoice per e-mail may be included as a PDF file; attachments to the invoice must be sent as part of the same PDF or in other file formats\u003Cbr>• Only invoices or credit notes may be sent to these e-mail invoice addresses (meaning no reminders or other accounting enquiries)\u003Cbr>• Dispatch only in PDF format ; No special characters in filename (e.g. \" \\# % & * : > ? / |)\u003Cbr>• Technical requirements for PDF/e-mail:\u003Cbr>− PDF as a \"real\" attachment, not embedded in the text\u003Cbr>− Max. 20 MB per PDF\u003Cbr>• No encryption of the e-mail or PDF file\u003Cbr>• No additional paper form sending |","cbCaiiki9K8WDpmV","https://ap.wps.com/l/cbCaiiki9K8WDpmV","pdf",27764,"English","# Minimum requirements for invoice quality\n# Minimum requirements for sending invoices by e-mail","[{\"question\":\"What are the minimum quality requirements for invoices sent to Bertelsmann companies?\",\"answer\":\"Invoices must comply with local tax laws (e.g., German § 14 UStG), include VAT IDs/tax numbers, specify bank details and currency in ISO code, show gross, net, and tax amounts, be free of handwritten information, preferably on a white background, and use the correct P.O. box address. For PO-related invoices, the correct PO number must be listed, and each invoice should refer to only one PO.\"},{\"question\":\"What are the requirements for sending invoices via email to Bertelsmann companies?\",\"answer\":\"A one-time registration is required at www.invoice.bertelsmann.com. Use the designated email addresses for each company, send only one invoice per email as a PDF attachment (max 20 MB), ensure no special characters in the filename, and do not encrypt the email or PDF. These addresses are strictly for invoices and credit notes.\"},{\"question\":\"What information is needed for invoices without a purchase order number?\",\"answer\":\"For invoices submitted without a purchase order number, the purchaser's email address is preferred. Alternatively, the purchaser's cost center or a project/order number must be provided.\"}]","Minimum requirements for sending invoices by e-mail and invoice quality | PDF",1789090057]