[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-384071-105":53,"doc-detail-384071-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","microsoft-word-accessibility-quick-card-best-practices","Microsoft Word Accessibility Quick Card - Best Practices","","Microsoft Word Accessibility Quick Card outlines practical best practices for creating accessible documents. It emphasizes using document styles and a logical heading/paragraph hierarchy, keeping headings short for navigation, and naming hyperlinks with meaningful destination text. The card covers accessible tables and images (including informative alt text and correct placement for assistive technologies), color-contrast compliance, and avoiding unnecessary blank spaces or formatting artifacts. It also recommends filling document properties, using the Accessibility Checker alongside manual review, and, when converting to PDF, using Acrobat’s Create PDF instead of Print to PDF.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/microsoft-word-accessibility-quick-card-best-practices/384071/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/microsoft-word-accessibility-quick-card-best-practices/384071.png","ImageObject",442,249,{"name":88,"@type":89},"noah","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How should headings be structured in an accessible Word document?","Question",{"text":109,"@type":110},"Use heading and paragraph styles with a logical hierarchy, and keep headings short so readers can navigate quickly.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What makes a hyperlink accessible?",{"text":114,"@type":110},"Links should use meaningful text that describes the destination or subject, avoiding generic phrases like “click here.”",{"name":116,"@type":107,"acceptedAnswer":117},"What is recommended for converting Word documents to PDF for accessibility?",{"text":118,"@type":110},"Start with a fully accessible Word document and use Acrobat Pro’s “Create PDF” tool if available, rather than “Print to PDF.”","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},384071,1791722637,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},1099529839121,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Microsoft Word  \nAccessibility Quick Card  \nFollow these best practices to help make documents accessible. For more information on Word document accessibility and training, visit the MNIT Office of Accessibility website.  \nUse document styles  \nUse heading and paragraph styles with logical hierarchy to structure the document. Start with an accessible template.  \nUse short headings  \nKeep headings short so readers can quickly navigate the document.  \nName hyperlinks appropriately  \nLinks should contain meaningful text that describes the link’s destination or subject. Do not use generic language, such as “click here.”  \nUse simple table structure  \nAvoid using nested tables, merged or split cells, or blank cells for formatting. Table header rows are essential to provide context to table data. Do not put the table title inside the table. If a complex layout is necessary, contact an accessibility expert.  \nAdd alt text to images and objects  \nUse informative and concise alt text descriptions for important graphics or embedded objects. For example,“Person in wheelchair on ramp” rather than“Smiling woman sitting in a green wheelchair posing on ramp.” Use the “Mark as decorative” checkbox as appropriate.  \nAlign images with text  \nWhen inserting an image with text wrap, the anchor icon indicates when assistive technology will read the alt text for the image. Do not place it in the middle of a sentence or paragraph.  \nCheck color contrast  \nColor contrast must meet standards throughout the document. Normal text to background ratio is 4.5:1. Non-text elements and large text (a minimum of 14pt bold or 18pt) ratios are 3:1.  \nAvoid using repeated blank characters  \nExtra spaces, tabs and empty paragraphs add confusion to content for assistive technology users. Use built-in formatting tools to adjust the layout. This simplifies design and enhances user experience. This also applies to columns and hard returns for page breaks.  \nFill in Document Properties  \nEnter title, subject, and author in the document’s properties.  \nUse the Accessibility Checker tool  \nThis built-in tool provides details on potential issues and gives suggestions to correct them. However, it can’t find everything. Perform manual checks in addition to the automated accessibility checker.  \nUse Acrobat’s Create PDF tool  \nIf the Word document will be converted to a PDF, start with a fully accessible Word document. If Adobe Acrobat Pro is installed, use the Acrobat Tab > Create PDF tool. Never use “Print to PDF.” If Acrobat Pro isn’t available to use, work with someone who has it.  \nMNIT Office of Accessibility training web page","cbCaifI0wSSFrab9","https://ap.wps.com/l/cbCaifI0wSSFrab9","pdf",157393,"English","# Accessibility best practices\n## Structure and navigation\n## Links, tables, and images\n## Visual and formatting guidance\n## Checking and PDF conversion","[{\"question\":\"How should headings be structured in an accessible Word document?\",\"answer\":\"Use heading and paragraph styles with a logical hierarchy, and keep headings short so readers can navigate quickly.\"},{\"question\":\"What makes a hyperlink accessible?\",\"answer\":\"Links should use meaningful text that describes the destination or subject, avoiding generic phrases like “click here.”\"},{\"question\":\"What is recommended for converting Word documents to PDF for accessibility?\",\"answer\":\"Start with a fully accessible Word document and use Acrobat Pro’s “Create PDF” tool if available, rather than “Print to PDF.”\"}]","Microsoft Word Accessibility Quick Card - Best Practices | PDF",1790261084]