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The review, prompted by business process improvements and subject matter experts, aimed to reduce administrative burden associated with invoice preparation and approval, thereby saving time for consultants and VDOT staff. The reviewed template and supporting documentation are part of VDOT's ongoing risk-based review of its payment processes, ensuring reliance on advance approvals, contract requirements, and periodic reviews. The new process requires consultants to provide supporting documentation with each invoice, allowing VDOT to conduct thorough reviews and verify payments within two business days. This initiative intends to streamline the invoice process across all contracted services, ensuring accuracy and efficiency in payments. The Central Office Lead Divisions are responsible for implementing these changes and addressing any related inquiries.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/memorandum-vdot-professional-services-consultant-invoice-process/244072/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/memorandum-vdot-professional-services-consultant-invoice-process/244072.png","ImageObject",442,249,{"name":88,"@type":89},"Bintang","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-17","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the purpose of this memorandum?","Question",{"text":109,"@type":110},"This memorandum announces the implementation of a revised professional services invoice template and instructions to streamline the invoice process for all VDOT professional services contracts.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What is the expected review time for submitted invoices?",{"text":114,"@type":110},"VDOT project managers will be required to review and approve submitted invoices, along with supporting documentation, within two business days of receipt.",{"name":116,"@type":107,"acceptedAnswer":117},"Who is responsible for the smooth transition of this new process?",{"text":118,"@type":110},"The respective Central Office Lead Divisions are responsible for guiding their district staff and consultants through the updated process, ensuring a smooth transition and addressing any ensuing questions.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},244072,1791378767,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":60,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},962085564381,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","cbCaimLS56ngEvaa","https://ap.wps.com/l/cbCaimLS56ngEvaa","pdf",490356,"English","# Memorandum\n## Background\n## New Process\n## Attachments","[{\"question\":\"What is the purpose of this memorandum?\",\"answer\":\"This memorandum announces the implementation of a revised professional services invoice template and instructions to streamline the invoice process for all VDOT professional services contracts.\"},{\"question\":\"What is the expected review time for submitted invoices?\",\"answer\":\"VDOT project managers will be required to review and approve submitted invoices, along with supporting documentation, within two business days of receipt.\"},{\"question\":\"Who is responsible for the smooth transition of this new process?\",\"answer\":\"The respective Central Office Lead Divisions are responsible for guiding their district staff and consultants through the updated process, ensuring a smooth transition and addressing any ensuing questions.\"}]","Memorandum - VDOT - Professional Services Consultant Invoice Process | PDF",1789211746]