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Covers call to order with gavel, opening ceremony (optional), roll call and quorum checks via sign-in sheet, reading and approval of minutes including correction and objection paths, and treasurer’s report handling with questions and audit filing. Includes correspondence intake, committee reports (standing and special), unfinished business recommendations and motions, new business requiring motions before discussion, announcements, program introduction, and adjournment by general consent.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/meeting-script-general-membership-meeting-agenda/246438/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/meeting-script-general-membership-meeting-agenda/246438.png","ImageObject",442,249,{"name":88,"@type":89},"Rhys","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-25","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What happens during roll call and quorum confirmation?","Question",{"text":109,"@type":110},"The secretary takes roll and checks whether a quorum exists using the sign-in sheet. The president asks if there is a quorum, and proceeds accordingly.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How are minutes read and approved?",{"text":114,"@type":110},"The president asks for approval and any corrections or additions. If no corrections are made, the minutes stand approved; if corrections are made without objections, they stand approved as corrected; objections require a majority vote to change the minutes.",{"name":116,"@type":107,"acceptedAnswer":117},"When is a motion required for committee reports, unfinished business, and new business?",{"text":118,"@type":110},"No motion is needed to adopt committee reports unless recommendations require action. For special committee action, the committee chair makes a motion if necessary. 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The secretary should check to make sure there is a quorum.  \nThe president asks the secretary to take roll and if there is a quorum.  \n“Please take roll” or “Please sign-in.”“Is there a quorum?”  \nReading and Approval Of Minutes  \nThe president asks for approval of the minutes. The president asks for corrections to minutes.  \n“The minutes were posted (distributed) foryour review. Are there any corrections or additions to the minutes?”  \nIf there are no corrections,  \nIf there are corrections, and no objections to the corrections,  \n“The minutes stand approved.”  \n“Are there any objections to making the presented correction? The minutes stand approved as corrected.”  \nIf there are objections to the corrections, you would need a majority vote to change the minutes.  \n(No motion is needed)  \nTreasurer’s Report  \nNo motion is needed for adoption of the treasurer’s report, unless it is an audit report. The treasurer reads the report. The president asks for questions.  \n“If there are no further corrections, the minutes stand approved as corrected.”  \n“We will have the treasurer’s report. Are there any questions?” “If not, the report will be filed for audit.”  \nCorrespondence  \nCorrespondence is summarized (unless it is brief or someone requests that the entire letter be read) . Letters requiring action are left for the chair’s report or for new business. The president asks the corresponding secretary to read the correspondence.  \n“Is there any correspondence?”  \nCommittee Reports  \nMinutes from an Executive  \nCommittee/Board do not need to be read in their entirety, just a brief report of business transacted may be read.  \nStanding Committees  \nChairs of standing committees making reports should be contacted before the meeting. These reports should be brief. No motion is needed for adoption of reports unless recommendations for the association call for action. Motion to adopt is usually made by the committee chair. It needs no second since it is a committee report.  \nSpecial Committees  \nReport(s) can be in progress or final report(s) . (Special committees are automatically dissolved when their work is done and the final report is filed. ) If action is necessary, the committee chair should make a motion.  \nUnfinished Business  \nMinutes of the previous meeting will show if any business was postponed. The secretary prepares a list of items pending.  \n“We shall now hear the executive committee/board report by the secretary.”“You have heard the recommendations of the executive committee/board. What is your pleasure?”(Stop for motion.  \n“We will hear the report of the   Committee given by the chair.” “Are there any questions or discussions in regard to the committee report? If not, the report will be filed.”(Express appreciation for work. )“  Committee moves that the association  ”(Follow steps of a motion.)  \n“We shall have the report of the   special committee chair.” “Are there any questions?  \n“Is there any unfinished business?”  \nNew Business  \nChair or members may bring new matters of business before the association for consideration. A motion is necessary before discussion and vote.  \n“New business is now in order. Is there any new business?”  \nAnnouncements  \nDate of next meeting(s) . “Are there any announcements?”  \nProgram  \nThe president introduces the program chair who presents the program and thanks participants. If it is felt that no action will be necessary from the association, the meeting may be adjourned before the program section.  \nAdjournment  \nNo motion is necessary for adjournment. The meeting may be","cbCailGPgnxD90Zd","https://ap.wps.com/l/cbCailGPgnxD90Zd","pdf",103513,"English","# Call To Order\n# Opening Ceremony (optional)\n# Roll Call\n# Reading and Approval Of Minutes\n# Treasurer’s Report\n# Correspondence\n# Committee Reports\n## Standing Committees\n## Special Committees\n# Unfinished Business\n# New Business\n# Announcements\n# Program\n# Adjournment","[{\"question\":\"What happens during roll call and quorum confirmation?\",\"answer\":\"The secretary takes roll and checks whether a quorum exists using the sign-in sheet. The president asks if there is a quorum, and proceeds accordingly.\"},{\"question\":\"How are minutes read and approved?\",\"answer\":\"The president asks for approval and any corrections or additions. If no corrections are made, the minutes stand approved; if corrections are made without objections, they stand approved as corrected; objections require a majority vote to change the minutes.\"},{\"question\":\"When is a motion required for committee reports, unfinished business, and new business?\",\"answer\":\"No motion is needed to adopt committee reports unless recommendations require action. For special committee action, the committee chair makes a motion if necessary. New business always requires a motion before discussion and voting.\"}]","Meeting Script - General Membership Meeting Agenda | PDF",1789235623]