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It requires parties to submit joint meeting notes summarizing discussions, identifying results and commitments, and listing any outstanding issues at the end of the meeting. The form captures action items and follow-up steps, specifies meeting date and main issues, records attendees with roles and organizations, and supports attachments of presented materials as public-record evidence.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/meeting-report-form/245934/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/meeting-report-form/245934.png","ImageObject",442,249,{"name":88,"@type":89},"Đào","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of the “sidebar” meetings described in the form?","Question",{"text":108,"@type":109},"They support a collaborative approach between interested parties to identify and resolve issues through the environmental assessment process.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What must be included in the meeting notes submitted by the parties?",{"text":113,"@type":109},"The notes must summarize the discussion, identify results or commitments, and be suitable for inclusion in the public record for the Review Board’s decision-making.",{"name":115,"@type":106,"acceptedAnswer":116},"What sections should be left empty if they do not apply to the discussion?",{"text":117,"@type":109},"Action items and follow-up steps sections should be left empty when they do not result from the specific discussion topic.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},245934,1789232221,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":9},1374402968488,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Meeting Report Form  \nThe Review Board encourages parties, including developers, to work collaboratively to identify and resolve issues through the environmental assessment process. One of the tools available to help with this collaborative approach are “sidebar” meetings between interested parties. These meetings are most effective in cases where the issues to be discussed are of interest to only one or two parties in the assessment.  \nIn the interest of transparency and to make sure that all parties are aware of the discussions taking place in these meetings, the Review Board requires that parties jointly submit meeting notes that summarize the discussion and identify any results or commitments arising from that discussion. The meeting notes are submitted to the public record and can be considered by the Review Board as evidence during its decision-making process.  \nFilling out the form  \nPlease complete each section in the Meeting Report form template below.  \n• If the meeting covers several issues, parties should identify each topic that is discussed.  \n• Describe any agreements, resolutions, or results of the discussion in the form. Clearly identify and describe commitments made by a developer related to project design, management or other impact mitigation, so that they can be considered by the Review Board in its decision-making process.  \n• Identify any outstanding issues that remain for either party at the end of the meeting. For example, if a community has a meeting to discuss economic impacts of a project with a developer and the two parties come to an agreement on employment opportunities but not training, the community should tell the Review Board that training is an outstanding issue for them.  \n• Please note any action items or follow up steps resulting from the meeting. Leave these sections empty if they do not apply to the discussion in question.  \n• Attach any materials presented (copies of presentations, summaries of content) to the meeting report. The Review Board will place all admissible evidence, including meeting reports and supplemental materials, on the public record (unless a Request for Ruling 1 to protect the confidentiality of information is filed with and approved by the Review Board) .  \n1 See Rules of Procedure 46-50.  \nBox 938, \\#200 Scotia Centre 5102-50th Ave, Yellowknife, NT X1A 2N7  \nT: (867) 766-7050 | F: (867) [766-7074 | Toll-free 1-866-912-3472 | www.reviewboard.ca](766-7074 | Toll-free 1-866-912-3472 | www.reviewboard.ca)  \nMeeting Report Template  \nMeeting date:   Main Issue:   Attendees (names, roles and organizations):  \n(1)  \n(2)  \n(3)  \n(4)  \n(5)  \nSummary of discussion:  \nResults of discussion including commitments:  \nOutstanding issue(s):  \nAction Items:  \n( 1)  \n(2)  \n(3)  \nNext Steps/Follow up:  \nSignature of party 1 representative(s): __________________________________  \nSignature of party 2 representative(s): ________________________________  \nDate:    \n**Please include any meeting materials as attachments when submitting the  \nMeeting Report Form**","cbCaiubLnznt1RVo","https://ap.wps.com/l/cbCaiubLnznt1RVo","pdf",237805,"English","# Filling out the form\n## Topic identification\n## Agreements, resolutions, and commitments\n## Outstanding issues\n## Action items and follow-up steps\n## Attachments and evidence\n# Meeting Report Template\n## Meeting details and participants\n## Discussion summary and results\n## Outstanding issues, action items, next steps\n## Signatures and date","[{\"question\":\"What is the purpose of the “sidebar” meetings described in the form?\",\"answer\":\"They support a collaborative approach between interested parties to identify and resolve issues through the environmental assessment process.\"},{\"question\":\"What must be included in the meeting notes submitted by the parties?\",\"answer\":\"The notes must summarize the discussion, identify results or commitments, and be suitable for inclusion in the public record for the Review Board’s decision-making.\"},{\"question\":\"What sections should be left empty if they do not apply to the discussion?\",\"answer\":\"Action items and follow-up steps sections should be left empty when they do not result from the specific discussion topic.\"}]","Meeting Report Form | PDF"]