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It defines the responsible departments, assigns preparation duties across the Executive Office and other departments, and outlines key regulations on meeting principles, pre-notification, venue and equipment setup, agenda and participant information confirmation, name cards and seating, dress code, attendance and sign-in procedures, lateness/absence handling, and meeting minutes archiving.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/meeting-management-system-of-international-business-school-of-beijing-foreign-studies-university/241923/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/meeting-management-system-of-international-business-school-of-beijing-foreign-studies-university/241923.png","ImageObject",442,249,{"name":88,"@type":89},"Tawan","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of this meeting management system?","Question",{"text":108,"@type":109},"It is formulated to strengthen meeting discipline, standardize meeting agendas, and further improve meeting quality and efficiency.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Who is responsible for overseeing implementation of the system?",{"text":113,"@type":109},"The Executive Office is responsible for overseeing implementation of the system.",{"name":115,"@type":106,"acceptedAnswer":116},"How are participants notified and prepared before a meeting?",{"text":117,"@type":109},"The organizing department notifies participants by e-mail at least three working days before meetings and reserves meeting rooms. 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The Executive Office is responsible for organizing and preparing for regular meeting and other related work in the school.  \n2. Each department and center is responsible for organizing and preparing for regular meeting and other related work in the department and center, and provides assistance to the Executive Office.  \nChapter III Regulations  \nArticle 1 Principles  \nFollow the principle of high efficiency in problem-solving. Before meetings, make clear the purposes and themes, participants, time and duration, and problems to be solved. During meetings, in the spirit of openness, let all participants actively engage in the topics.  \nArticle 2 Notification of Meeting  \n1. The organizing department notifies participants through e-mail at least three working days before meetings, and report to the Executive Office to reserve meeting rooms, otherwise it is impossible to use meeting rooms.  \n2. As to regular meetings with a fixed schedule, it is not necessary to notify the meeting time. If the meeting place is adjusted, report to the Executive Office to reserve meeting rooms, otherwise it is impossible to use meeting rooms.  \n3. Notifications should include the meeting type, time, place, content and participants, etc. The organizing department should confirm participants ’ information before meetings. If important guests are invited to meetings, in order to show our etiquettes, notify him or her through text messages one day before the meetings, and tell the guests which is the last message of our notification.  \nArticle 3 Preparations of Meetings  \n1. Meeting organizers should complete the venue arrangements 15 minutes ahead of meetings, including debugging computer equipments, preparing tea, pens and papers, agendas, name cards, electronic screens, PPT and other items. People who are responsible for meetings should arrive at the venue 10 minutes before meetings.  \n2. Meeting agenda: Confirm participants ’ information according to meeting types (administrative or academic ones) . For administrative meetings, the information to be confirmed includes names and administrative duties. For academic meetings, the information to be confirmed includes names and academic duties. Leave a space between the two characters of the two-word name to match the format of three-word  \nnames.  \n3. Name cards of participants: For meetings that have symbolic meanings or need photos, name cards must be made. In general, if top leaders are not too familiar with each other, or when formal activities are launched, name cards should be made. If participants are familiar with each other and need to discuss details of affairs, there is no need to make name cards.  \n4. Seating arrangements: Take Room 507 in the Administration Building for an example. According to practices of Beijing Foreign Studies University, our personnel are seated facing doors, while the guests are seated with their backs to doors. According to international practices, the guests usually are seated facing ","cbCaimpnxQfqGqzu","https://ap.wps.com/l/cbCaimpnxQfqGqzu","pdf",218731,6,"English","# Chapter I General Principles\n## Article 1 Purpose\n## Article 2 Principles\n## Article 3 Areas of Application\n# Chapter II Duties\n## Article 1 Responsible Department\n## Article 2 Duties\n# Chapter III Regulations\n## Article 1 Principles\n## Article 2 Notification of Meeting\n## Article 3 Preparations of Meetings\n## Article 4 Meeting disciplines\n## Article 5 Meeting Minutes","[{\"question\":\"What is the purpose of this meeting management system?\",\"answer\":\"It is formulated to strengthen meeting discipline, standardize meeting agendas, and further improve meeting quality and efficiency.\"},{\"question\":\"Who is responsible for overseeing implementation of the system?\",\"answer\":\"The Executive Office is responsible for overseeing implementation of the system.\"},{\"question\":\"How are participants notified and prepared before a meeting?\",\"answer\":\"The organizing department notifies participants by e-mail at least three working days before meetings and reserves meeting rooms. Organizers also complete venue arrangements 15 minutes ahead, confirm participant information based on meeting type, and prepare required materials and facilities.\"}]","Meeting Management System of International Business School of Beijing Foreign Studies University | PDF",1789183281]