[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-199854-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-199854-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","meeting-logistics-sample-meeting-agenda","Meeting Logistics - Sample Meeting Agenda","","Meeting logistics guidance for planning and running effective group sessions, covering rotating or fixed meeting locations, planning dates and times 6–12 months ahead, managing schedule changes via unanimous acceptance, and setting typical meeting length (3–5 hours). It includes practical room setup principles, moderator positioning, and preparation steps such as distributing a draft agenda one week prior, including directions and a Monthly Update form, and confirming presenters’ readiness and any extras. Sample agendas outline welcome, monthly updates, presentations, breaks, housekeeping, forum business, attendance and financial reviews, retreat progress, and structured reflection using one-word activities.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/presentations/","Presentations",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/meeting-logistics-sample-meeting-agenda/199854/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/meeting-logistics-sample-meeting-agenda/199854.png","ImageObject",442,249,{"name":42,"@type":43},"Taylor Morgan","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/octet-stream","2026-10-11","2026-09-04",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",6,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"How should meeting locations be selected and handled?","Question",{"text":63,"@type":64},"Rotate offices or homes, or choose a set location that never changes. If meeting at home, ensure no one is at home.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What is the recommended approach for scheduling dates, times, and changes?",{"text":68,"@type":64},"Schedule dates 6–12 months in advance and choose time blocks such as morning, afternoon, or evening. If someone wants to change the schedule, that person is responsible for obtaining unanimous acceptance of the new date/time.",{"name":70,"@type":61,"acceptedAnswer":71},"What steps should the moderator complete before the meeting starts?",{"text":72,"@type":64},"Send a copy of the agenda about one week in advance, include directions, and provide a copy of the Monthly Update form. Confirm presenters and coaches are prepared, arrange any meeting extras, and consider calendar reminders; also have 30- and 60-minute fillers ready for unexpected agenda changes.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},199854,1788507196,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":86,"slug":87},11,90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":85,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":136,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":30,"language":137,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":12,"update_tm":80,"read_time":22},1099523885336,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","Meeting Logistics\nMeeting Locations\nRotate offices or homes, or choose a set location that never changes\nIf at home, ensure that nobody is at home!\nMeeting Dates and Times\nDates – s/b scheduled six to twelve months in advance\nTimes – Morning, afternoon, or evening (best practice – late enough that members don’t have to go back to work or have other distractions)\nChanges to the schedule – the member who wants to change is responsible for getting unanimous acceptance of the new date/time\nMeeting Length\nAverage range is 3 to 5 hours\nCell Phones – consider ban during breaks\nRoom Setup\nRound table is preferable – everyone is “equal”\nModerator sits where everyone can see them (and you can see them back!)\nModerator Meeting Preparation…\nSend copy of agenda approximately 1 week in advance\nInclude directions to the location\nInclude a copy of the Monthly Update form\nCheck in with the Presenter(s) and the Coach(es) to be sure they have met and they’re prepared\nConfirm or arrange any meeting “extras”\nConsider setting up reminders in your calendar to remind you of these things\nMeeting Agenda – Sample (4.5 hours)\n\u003CForum Name, Date, Time>\n\u003CForum Mission Statement>\n3:00 – 3:10  Welcome\nOne word barometer\nConfidentiality Reminder\nAgenda Review\nIce Breaker/Communication Starter\n3:10 – 4:10  Monthly Updates\n3 to 5 minutes per person\nBreak 10 minutes\n4:10 – 5:30  Scheduled Presentation\nBest practice – assigned by month, quadrant 2\nBreak 10 minutes\n5:30 – 7:00  Additional Presentation(s) and/or Topical Sessions\nPlanned and unplanned sessions\nBreak 10 minutes\n7:00 – 7:30  Housekeeping\nForum Business – new members, constitution issues, member concerns, etc.\nScheduling – upcoming meetings, presentations, coaches\nUpcoming Chapter events, Chapter News\nAttendance and financial review\nRetreat plans (report on progress)\nBest new business tip\nProcess review – what worked and what didn’t work\nOne word barometer\nOne Word Barometer\nProcess – go around the table and ask each person to say one word about how they are feeling at this exact moment.\nFor members – helps focus on the moment, provides opportunity to state emotion/concern\nFor moderator – provides pulse check on the group and the individuals\nUse “Feelings Sheet” (see Sect 8) – put in center of table\nModerator Tip\nAlways have a 30-minute filler and a 60-minute filler ready to use if there is a surprise in the agenda.  (“topic in your pocket”)\n\u000fMeeting Agenda – Sample (4 hours)\nWelcome\t5 min\nConfidentiality Reminder and Discussion\nAgenda Review\nMonthly Updates\t50 min\nBreak\t10 min\nPresentation #1\t60 min\n1 word open \t\t\t(moderator/all)\t\u003C1 min\nConfidentiality Reminder \t(moderator)\t\t1 min\nCommunication Starter\t(coach/all)\t\t1 min per person\nPresenter’s Expectations\t(coach)\t\t1 min\nPresentation\t\t\t(presenter)\t\t10 – 20 min\nQuestion & Answer\t\t(moderator/all)\t10 – 20 min\n3 minutes silence\t\t(all)\t\t\t3 min\nExperience Sharing\t\t(moderator/all)\t3 min per person\nTake-Away Value\t\t(presenter)\t\t2 min\n1 word close\t\t\t(moderator/all)\t\u003C1 min\nBreak\t10 min\nPresentation #2 and 3\t30 min each\nCoaching\t\t\t(presenter/coach)\t5 min\nPresentation\t\t\t(presenter)\t\t8 min\nQuestion & Answer\t\t(moderator/all)\t7 min\n1 minute silence\t\t(all)\t\t\t1 min\nExperience Sharing\t\t(moderator/all)\t1 min per person\nTake-Away Value\t\t(presenter)\t\t2 min\nBreak\t10 min\n5 minutes per person\nHousekeeping\t20 min\nForum Business – new members, constitution issues, member comments\nScheduling – upcoming meetings, presenters, coaches\nChapter News – upcoming chapter events, chapter news, new members, etc.\nTracking Review – attendance, late comers, fines, etc.\nRetreat Plans – status report\nProcess Review – what worked and what didn’t work in the meeting","cbCaim5mMOR6dVLS","https://ap.wps.com/l/cbCaim5mMOR6dVLS","doc",123392,10,"English","# Meeting Locations\n# Meeting Dates and Times\n# Meeting Length\n# Room Setup\n# Moderator Meeting Preparation\n# Meeting Agenda - Sample (4.5 hours)\n## Welcome and Ice Breaker\n## Monthly Updates and Presentations\n## Additional Sessions and Housekeeping\n# Meeting Agenda - Sample (4 hours)\n## Welcome, Updates, and Breaks\n## Presentations, Q&A, and Reflection\n## Housekeeping and Forum Business","[{\"question\":\"How should meeting locations be selected and handled?\",\"answer\":\"Rotate offices or homes, or choose a set location that never changes. If meeting at home, ensure no one is at home.\"},{\"question\":\"What is the recommended approach for scheduling dates, times, and changes?\",\"answer\":\"Schedule dates 6–12 months in advance and choose time blocks such as morning, afternoon, or evening. If someone wants to change the schedule, that person is responsible for obtaining unanimous acceptance of the new date/time.\"},{\"question\":\"What steps should the moderator complete before the meeting starts?\",\"answer\":\"Send a copy of the agenda about one week in advance, include directions, and provide a copy of the Monthly Update form. Confirm presenters and coaches are prepared, arrange any meeting extras, and consider calendar reminders; also have 30- and 60-minute fillers ready for unexpected agenda changes.\"}]","Meeting Logistics - Sample Meeting Agenda | DOC"]