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The role distributes and collects records, reviews documents for deficiencies, assigns and routes deficiencies for completion, and files outpatient records per established procedures. It also manages release of information requests with logging and billing preparation, updates deceased patient logs, cleans duplicate medical record numbers, and prepares charts and encounter forms for upcoming appointments while supporting departmental safety and PHO policies.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/medical-records-file-clerk-job-description/260155/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/medical-records-file-clerk-job-description/260155.png","ImageObject",442,249,{"name":88,"@type":89},"McQueen","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-21","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are the core duties of the HIM Medical Records File Clerk?","Question",{"text":109,"@type":110},"The clerk maintains MCRHC medical records by assembling paper charts, scanning into PowerChart, abstracting data into the system, filing records, and supporting chart preparation for appointments.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the role handle records release and documentation?",{"text":114,"@type":110},"The clerk releases requested records according to organizational policies, maintains a log of records released, and prepares bills as required by policy.",{"name":116,"@type":107,"acceptedAnswer":117},"What qualifications and physical requirements are expected?",{"text":118,"@type":110},"A high school diploma (or equivalent) is required with some medical coursework preferred; the role expects ability to read/write/speak English, follow instructions, perform detailed tasks, and lift/carry up to 30 pounds with frequent sitting or standing.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},260155,1790461519,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":101,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},5909890329169,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Status Active PolicyStat ID 15507568  \nOrigination  \nLast Approved Effective Last Revised  \nNext Review  \n04/2024  \n04/2024  \n04/2024  \n04/2024  \n04/2025  \nOwner  \nDepartment  \nApplicability  \nTracy Hart: HIM Director  \nHIM Medical Records  \nMitchell County Regional Health Center  \nMedical Records File Clerk Job Description  \nI. JOB SUMMARY  \nThe HIM Clerk is responsible for maintaining MCRHC's medical records which includes assembling paper records into proper batches and scanning them into PowerChart, analyzing and abstracting patient records, handling release of information requests, distributing copies of records as requested, and processing incomplete records according to departmental policies. Pulling and prepping paper charts for upcoming appointments. Filing paper records into the Clinic chart, pulling paper records for phone calls, prescription refill requests, release of information requests, etc.  \nII. ORGANIZATION SUMMARY  \nA. Reports to: Medical Records Supervisor  \nB. Supervises: None.  \nC. Key Working Relationships: Hospital and clinic employees, physicians, public.  \nD. Primary Customer Groups: HIM staff, nursing and ancillary staff, physicians, billing, public  \nE. Age of Patients Served:  \n\n|  | Neonatal |  | Adolescent |  | Geriatric | X | Not Applicable |\n| --- | --- | --- | --- | --- | --- | --- | --- |\n|  | Pediatric |  | Adult |  | All Ages |  |  |\n\nIII. ESSENTIAL FUNCTIONS  \nA. Distributes and collects the medical records of patients as requested.  \nB. Assembles patient records into proper batches and scans them into PowerChart.  \nC. Reviews medical records for deficiencies and assigns deficiencies in PowerChart.  \nD. Routes paper deficiencies to the proper people for completion.  \nE. Files outpatient records in accordance with established policies and procedures.  \nF. Abstracts pertinent data into the computer system according to department procedures.  \nG. Releases requested records according to organizations policies and procedures, maintaining a log of records released and preparing bills according to policy.  \nH. Maintains a deceased patient log, updating the financial system with dates of death and marks and paper charts deceased.  \nI. Provides cleanup of duplicate medical record numbers.  \nJ. Forwards documents of mid-level providers to the physicians according to department policies.  \nK. Pulls and prepares patients records for appointments, prints encounter forms.  \nL. Create new patient charts.  \nM. Supports and abides by all PHO departmental and safety policies and procedures.  \nN. Performs other responsibilities as requested by the Director of Health Information Management and/or Administrative Team.  \nO. Acts in a professional manner reflecting the mission, philosophy and values of Mitchell County Regional Health Center and Mercy Health Network.  \nP. Demonstrates Guiding Behaviors in all interactions with all parties.  \nQ. Regular and reliable attendance is expected  \nIV. ADDITIONAL FUNCTIONS  \nA. Attends departmental/hospital in services and meetings as required or requested.  \nB. Assists in CQI activities and process improvements.  \nV. POSITION QUALIFICATIONS  \nA. Education:  \n1. High School Diploma or equivalent required.  \n2. Some medical coursework preferred.  \nB. Experience:  \n1. Previous experience in medical records preferred.  \nC. Special Skills & Aptitudes:  \n1. Ability to perform detailed assignments, follow direction, work under pressure, and relate to physicians, hospital staff and visitors.  \n2. Good working knowledge of various office equipment including computers, fax machines, printers, and photocopiers.  \n3. Ability to deal tactfully with the public and staff and work harmoniously with other personnel  \nVI. ESSENTIAL PHYSICAL/COGNITIVE REQUIREMENTS  \nA. Must be able to read, write and speak the English language.  \nB. Must be able to follow written and oral instructions.  \nC. Requires some lifting and carrying up to 30 pounds with pushing/pulling of rolling file shelves.  \n","cbCailHy9zwBZzb1","https://ap.wps.com/l/cbCailHy9zwBZzb1","pdf",792974,"English","# I. Job Summary\n# II. Organization Summary\n# III. Essential Functions\n# IV. Additional Functions\n# V. Position Qualifications\n# VI. Essential Physical/Cognitive Requirements","[{\"question\":\"What are the core duties of the HIM Medical Records File Clerk?\",\"answer\":\"The clerk maintains MCRHC medical records by assembling paper charts, scanning into PowerChart, abstracting data into the system, filing records, and supporting chart preparation for appointments.\"},{\"question\":\"How does the role handle records release and documentation?\",\"answer\":\"The clerk releases requested records according to organizational policies, maintains a log of records released, and prepares bills as required by policy.\"},{\"question\":\"What qualifications and physical requirements are expected?\",\"answer\":\"A high school diploma (or equivalent) is required with some medical coursework preferred; the role expects ability to read/write/speak English, follow instructions, perform detailed tasks, and lift/carry up to 30 pounds with frequent sitting or standing.\"}]","Medical Records File Clerk Job Description | PDF",1789339602]