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It explains course goals and key changes, the PASSPort invoice workflow, and how vendors flip a purchase order into an invoice. The training also covers reconciliation request handling, invoice submission timing, and submitting invoice deductions to reduce invoices in response to reconciliation. 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Invoices then go through two levels of agency approval before payment is initiated.",{"name":115,"@type":106,"acceptedAnswer":116},"What is the 4-way match and where does it apply?",{"text":117,"@type":109},"The 4-way match is an automated validation across the purchase order, receipt, reconciliation request, and invoice to ensure invoice data aligns with order and delivery details.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},338868,1790375254,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},1374391974468,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Managing Invoices in PASSPort  \nVendors  \nAgenda  \nWelcome to the Managing Invoices course. Here is a list of topics that will be covered in this course:  \n1. Course Introduction, Learning Objectives, and Key Changes  \n2. Lesson 1: Invoicing Overview and Demonstration  \n3. Lesson 2: Invoice Deduction Overview and Demonstration  \n4. Knowledge Check and Course Summary  \n5. Q&A  \n2  \nLearning Objectives  \nUpon completion of this course, you will be able to:  \nUnderstand PASSPort Release 2: Requisition to Pay and the major changes associated with its implementation.  \nExplain the PASSPort Invoice workflow.  \nFlip a Purchase Order into an Invoice.  \nUnderstand the Reconciliation Request process.  \nSubmit an Invoice Deduction.  \n3  \nProcurement and Sourcing Solutions Portal (PASSPort)  \nRELEASE 1 Vendor Management  \nRELEASE 2  \nRequisition to Pay  \nRELEASE 3 Source to Pay  \nBENEFITS  \nSTATUS  \nNOTES  \nReplaced Paper VENDEX  \n• Online, self service vendor accounts  \n• Reduced filing time for vendors  \n• Vetting data shared by agencies  \n• Improved contract performance evaluation management  \nEnhances Ordering of Goods  \n• Easier to update and find goodson requirements contracts  \n• Improved ordering/receipt management  \n• Electronic invoicing and better payment tracking (also for R3)  \nEstablishes One Platform  \n• Transparent workflow management w/oversights (OMB, MOCS, Comptroller)  \n• Digital proposal submission/review  \n• Contract authoring/e-signature  \nLive (Launched August 2017) Live (March 2019) On Target (2020)  \n• Vendors enrolled (10,000+ vendors)  \n• Cycle time reduction (27 days to hours for most vendors)  \n• Goods Purchase  \n• Contract utilization  \n• Unit savings  \n• Agency utilization  \n• Solicitation volume  \n• Cycle time reduction  \n4  \nPhased Deployment  \nWave 1 Wave 2 Wave 3 Wave 4  \nMARCH  \n84 CONTRACTS: FOOD & KITCHEN EQUIPMENT  \n2 PUNCHOUT CONTRACTS (MSC & JOHNSTONE)  \nMAY JULY SEPTEMBER  \n5  \nPASSPort Release 2 Scope  \nPASSPort Release 2 spans the Agency purchasing process from Requisition to Payment:  \nRequisition  \n2  \nReceiving  \n4  \nInvoicing and Payment  \n5  \n6  \nKey Changes  \nThe PASSPort implementation will result in the following key changes to the Invoicing process:  \nThere is now one standardized, electronic Invoice template for all vendors across Agencies.  \n1  \n2  Vendors can submit an Invoice anytime after a Purchase Order is received in PASSPort.   \nInvoices go through two levels of approval at the Agency prior to a payment being initiated.  \n3  \n4 ReconcAssuranilciaetiReQA)questteamstcano rebequesent from tst a price dhepuurchasction froi ng Am thgeenvceyndoror.DCAS’ Bureau of Quality   \n5  Vendors submit Invoice Deductions to reduce invoices in response to a Reconciliation Request.   \n7  \nLESSON 1: INVOICING OVERVIEW AND  \nDEMONSTRATION  \n| Role | Functionality |\n| --- | --- |\n| Vendor Admin | Ability to assign profiles to vendor users within their organization, as well as read-only access to the Catalog, Reconciliation Requests, Purchase Orders, and Invoices |\n| Vendor Procurement L1 | Read-only access to Catalogs, Reconciliation Requests, and Purchase Orders |\n| Vendor Procurement L2 | Ability to import and export Catalogs, reject Purchase Orders, and confirm Reconciliation Requests |\n| Vendor Financials L1 | Read-only access to Invoices, Invoice Deductions, and Reconciliation Requests |\n| Vendor Financials L2 | Ability to view, create, and cancel Invoices and Invoice Deductions, as well as confirm Reconciliation Requests. |\n\n9  \nInvoicing Process Overview  \nProcess Overview  \nPASSPort allows for standard, electronic invoicing across Agencies.  \nInvoices are created by the vendor, and can be done manually or by creating an invoice from within a Purchase Order. Invoices will be submitted for matching against the Purchase Order, Receipt, and any open Reconciliation Requests to ensure consistency with order and delivery details.  \n10  \n4-Way Match  \nAutomated System Validation of Purchase Order, ","cbCaivoyEGdoH1q0","https://ap.wps.com/l/cbCaivoyEGdoH1q0","pdf",951293,38,"English","# Course Introduction\n## Learning Objectives\n# Procurement and Sourcing Solutions Portal (PASSPort)\n## Benefits and Release Context\n# PASSPort Release 2 Scope\n## Key Changes to Invoicing\n# Lesson 1: Invoicing Overview and Demonstration\n## Role-Based Vendor Functionality\n## Invoicing Process Overview\n## 4-Way Match and Approval Levels","[{\"question\":\"What learning objectives does the Managing Invoices course cover for PASSPort vendors?\",\"answer\":\"The course enables participants to understand PASSPort Release 2 requisition-to-pay changes, explain the invoice workflow, flip a purchase order into an invoice, understand reconciliation requests, and submit invoice deductions.\"},{\"question\":\"How do vendors submit invoices in PASSPort Release 2?\",\"answer\":\"Vendors can submit an invoice anytime after a purchase order is received in PASSPort. Invoices then go through two levels of agency approval before payment is initiated.\"},{\"question\":\"What is the 4-way match and where does it apply?\",\"answer\":\"The 4-way match is an automated validation across the purchase order, receipt, reconciliation request, and invoice to ensure invoice data aligns with order and delivery details.\"}]","Managing Invoices in PASSPort - Vendors - Course Agenda | PDF",1790026283,13]