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It outlines lawful collection grounds, purposes of use, sources such as references and background checks, and how mandatory fields enable recruitment and contract steps. It also covers consent for additional data, limitations on marketing use, requirements for accurate applicant-provided information, and consequences of withholding data. Sensitive personal information processing is described under applicable law.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/malaysia-recruitment-data-protection-notice-effective-1-june-2026/237283/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/malaysia-recruitment-data-protection-notice-effective-1-june-2026/237283.png","ImageObject",442,249,{"name":88,"@type":89},"Evangeline","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-24","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"What personal information does the notice cover and how is it used?","Question",{"text":109,"@type":110},"It covers individually identifiable information collected from or about applicants and describes collection, use, storage, transfer (including internationally), and other processing for recruitment and related lawful purposes.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"When does the Company collect and process applicants’ personal information?",{"text":114,"@type":110},"It processes information when permitted or required by applicable law, for contract-related steps, for legitimate interests, where public interest applies, for legal claim purposes, to protect vital interests, or where applicants’ consent is obtained.",{"name":116,"@type":107,"acceptedAnswer":117},"Does the Company use applicants’ data for marketing?",{"text":118,"@type":110},"The Company does not use applicants’ personal information for direct or indirect marketing unless it obtains the applicant’s explicit consent and provides a right to object at any time without charge.",{"name":120,"@type":107,"acceptedAnswer":121},"How is sensitive personal information handled?",{"text":122,"@type":110},"The Company may process sensitive personal information only when required, necessary, or permitted under applicable law or when the applicant provides explicit (and where applicable written or separate) consent, including for legal claims and specific workplace or reporting purposes.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},237283,1790131135,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":140,"language":141,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":142,"faqs":143,"seo_title":144,"seo_description":61,"update_tm":145,"read_time":8},13056703019662,"https://ap-avatar.wpscdn.com/avatar/be000253a8e92610077?_k=1778726343310543188","MALAYSIA  \nMALAYSIA RECRUITMENT DATA PROTECTION NOTICE  \nEffective: 1 June 2026  \nLanguage Versions  \n• English  \n• Malay  \nI. INTRODUCTION  \nOne or more of the entities set out in Appendix B (being the legal entity/ies to which the Applicant is applying) (the“Company”) has prepared this Recruitment Data Protection Notice (“Notice”) to outline their practices regarding the collection, use, storage, transfer (including internationally) and other processing of individually identifiable information collected from or about Applicants (“Personal Information”) . For the purpose of this Notice,“Applicant”refers to any individual who submits Personal Information, or about whom Personal Information has been acquired, in order to be considered for an actual or potential job vacancy, or who attends or applies to attend a career event. For the purposes of this notice, the term “personal information” is used. In certain jurisdictions, applicable laws may refer to this concept as “personal information.” Both terms are intended to have the same meaning within the context of this notice.  \nIn the event this Notice is provided to an Applicant in a language other than English, any discrepancy, conflict, or inconsistency between the two language versions shall be resolved in favour of the English version, subject to applicable law.  \nII. PERSONAL INFORMATION COLLECTION AND PURPOSES OF USE  \nGood recruitment and talent management practices, and the effective running of our business require the Company to collect, use, store, transfer and otherwise process certain Personal Information.  \nThe Company collects Personal Information that is directly relevant to its business, required to meet its legal obligations, or otherwise permissible to collect under applicable law. Listed in Appendix A of this Notice are the categories of Personal Information that we collect and the purposes for which we use the data that we collect, except where restricted by applicable law. We receive Personal Information from you and from other sources, such as references, background check providers, and public sources. Certain data listed in this Notice may require additional consent which will be obtained prior to the Company collecting the data.  \nWe collect and process Personal Information about you depending on the circumstances: (i) because we are required or permitted to do so by applicable law, (ii) because such information is necessary for the performance of your future contract of employment if successful at recruitment stage, or in order to take steps at your request prior to entering into that contract, (iii) because such information is of particular importance to us and we have a specific legitimate interest under applicable law to process it, (iv) where public interest requires it, (v) where the Personal Information is necessary for the establishment, exercise or defence of legal claims, (vi) where necessary to protect the vital interests of you or another person, or (vii) where necessary, we obtain consent of Applicants for collection and processing of Personal Information.  \nIf you do not provide certain categories of Personal Information, the Company may not be able to accomplish some of the purposes outlined in this Notice and the issue may need to be escalated to Human Resources.  \nYou are responsible for the content of the information you provide to us, and you must ensure it is legal, honest, truthful, accurate and not misleading in any way. You must ensure that the information provided by you does not contain material that is obscene, blasphemous, defamatory, infringing on any rights of any third party, or otherwise legally actionable by such third party. You understand that, in the event that your application is  \nsuccessful, you may be subject to disciplinary action and possible dismissal if the statements contained in the application form and supporting documents prove to be untrue. The Company processes Personal Information to the extent permitted by","cbCaiqARzBMfV9EQ","https://ap.wps.com/l/cbCaiqARzBMfV9EQ","pdf",368235,32,"English","# I. INTRODUCTION\n## II. PERSONAL INFORMATION COLLECTION AND PURPOSES OF USE\n## SENSITIVE PERSONAL INFORMATION","[{\"question\":\"What personal information does the notice cover and how is it used?\",\"answer\":\"It covers individually identifiable information collected from or about applicants and describes collection, use, storage, transfer (including internationally), and other processing for recruitment and related lawful purposes.\"},{\"question\":\"When does the Company collect and process applicants’ personal information?\",\"answer\":\"It processes information when permitted or required by applicable law, for contract-related steps, for legitimate interests, where public interest applies, for legal claim purposes, to protect vital interests, or where applicants’ consent is obtained.\"},{\"question\":\"Does the Company use applicants’ data for marketing?\",\"answer\":\"The Company does not use applicants’ personal information for direct or indirect marketing unless it obtains the applicant’s explicit consent and provides a right to object at any time without charge.\"},{\"question\":\"How is sensitive personal information handled?\",\"answer\":\"The Company may process sensitive personal information only when required, necessary, or permitted under applicable law or when the applicant provides explicit (and where applicable written or separate) consent, including for legal claims and specific workplace or reporting purposes.\"}]","MALAYSIA RECRUITMENT DATA PROTECTION NOTICE - Effective 1 June 2026 | PDF",1789110966]