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It helps site teams organize time, people, and costs, record observations, and update entries over an ongoing cycle. Guidance covers risk assessment for tasks performed alone, practical safety precautions, and the role of professional advisors such as quinquennial inspectors. 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Monitoring the fabric of your building and performing regular maintenance are key to preserving these places for future generations. As the person on site, you are likely to be the first to notice changes that could indicate defects. Working with a professional advisor will allow decisions to be made on if action is needed, and when. This will help tackle defects to prevent further deterioration. Regular checks also monitor how well previous interventions have worked.\nUsing this checklist will help organise the time, people and the costs of maintenance tasks. It will also record observations and work that is carried out.\nUsing the checklist\nThis document provides a checklist to assist maintenance planning for places of worship in England. Please edit this template to suit the needs of your place of worship and to meet the requirements of your insurer. For example, make a note of the months your gutters will need checking after leaf fall, and which year the rainwater goods should be repainted.\nThe checklist is most useful if you update it on a regular basis. Feature it as a regular item on meeting agendas (e.g. PCC, Fabric Committee, Trustees or Elders meetings) to ensure tasks are regularly carried out. Date any entries that you make and when works have been completed. We recommend that you include plans of interior, exterior, grounds and elevations (or photographs) at the end of the document as they can be useful for contractors and volunteers. These can be used to mark areas of concern for monitoring.\nRisk assessment\nA risk assessment should be in place for all maintenance tasks, especially if carrying them out alone. We recommend that maintenance is always carried out by two people together where possible. Volunteers should not take any risks that threaten their safety.\nWe recommend that any person working in isolation stays at ground level (unless there is safe access to go higher), has a mobile phone with them and tells someone else about their plans to be at the church and a time for when they plan to be finished.\nCosts\nIt is important to include the cost of maintenance tasks in the plan so they can be incorporated into the annual budget for your place of worship. It may take time to receive quotes for maintenance. We recommend the checklist is updated with the cost of works as soon as they are received.\nUseful equipment when carrying out maintenance inspections\ngloves (disposable and heavy duty)\na torch\nbinoculars\na mask (for dust or guano when going into enclosed spaces)\nsafety glasses or goggles\na first-aid kit\na camera (or mobile phone camera)\nmeasuring stick and or tape measure\nclipboard (for recording your observations)\nA plan or general photograph of the building for highlighting the location of issues or where photographs are taken from.\nLinks between volunteers, professional contractors and advisors\nPlaces of worship often have a professional advisor, such as a qualified architect or surveyor, who undertakes a regular building inspection. This is usually done every five years and is known as a quinquennial inspection, or QI. It should be noted that a building inspection report is not a maintenance plan, but it should inform your maintenance routine.\nEach place of worship is different and will have its own maintenance requirements and arrangements. Many have volunteers who can do most of the regular tasks, depending on the complexity of the building. Others employ a contractor for some or all tasks, such as work requiring access at height. A professional advisor plays an important role and can help with advice on building related issues, including hiring a contractor, or tasks which might need professional guidance.\nTo make best use of this checklist, we recommend that you consult a professional advisor (often your Quinquennial Inspector) on","cbCaiszKGdkWcknJ","https://ap.wps.com/l/cbCaiszKGdkWcknJ","docx",464373,"English","# Using the Checklist\n# Risk assessment\n# Costs\n# Useful equipment when carrying out maintenance inspections\n# Links between volunteers, professional contractors and advisors","[{\"question\":\"How should the checklist be used over time?\",\"answer\":\"Update the checklist on a regular basis and feature it in recurring meeting agendas. Date entries and record when works have been completed.\"},{\"question\":\"What safety guidance is given for maintenance tasks?\",\"answer\":\"A risk assessment should be in place for all maintenance tasks, especially when working alone. Where possible, maintenance should be carried out by two people, and volunteers should avoid risks that threaten safety.\"},{\"question\":\"How are maintenance costs handled in the plan?\",\"answer\":\"Include maintenance task costs so they can be incorporated into the annual budget. Update the checklist with costs as soon as quotes are received, since obtaining quotes may take time.\"}]","Maintenance Checklist for Places of Worship - Using the Checklist - Risk Assessment and Costs | DOCX",1788273007]