[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-161365-105":53,"doc-detail-161365-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","mail-mergers-letters-instructions","Mail Mergers - Letters - Instructions","","Instructions for creating mail-merged letters in Microsoft Office 2010 using NST data downloads and the Mail Merge wizard. The guide explains how to generate a “Download for Letter Mail Merge” report, activate required columns, filter inspections by inspection date and other criteria, and save the exported data file. It then details how to select the correct Code Enforcement Partnership letter template, choose the recipient list from the Excel download, configure letter fields such as inspection notes, preview each merged letter, and complete the merge for saving or printing.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/mail-mergers-letters-instructions/161365/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/mail-mergers-letters-instructions/161365.png","ImageObject",442,249,{"name":88,"@type":89},"Olivia Brown","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-29","2026-08-30",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How do I create the NST data download for mail-merged letters?","Question",{"text":108,"@type":109},"Log into NST, load your Code Enforcement service area, and run the “Download for Letter Mail Merge” report under Reports. Enable the required columns, filter by Inspection Date for unsent recent inspections, and download the resulting file for use as the recipient list.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Which letter template should I use for different inspection types?",{"text":113,"@type":109},"Use the letter templates provided by the Code Enforcement Partnership. Each inspection type has a different template, so download the correct one and open it (enabling editing if needed) before starting Mail Merge.",{"name":115,"@type":106,"acceptedAnswer":116},"How do I configure the inspection notes in the merged letters?",{"text":117,"@type":109},"The letter template uses the inspection notes field from NST to describe property issues. If the needed information exists in a different field, add that field to the report before downloading, or select the desired field via “More items” in the Mail Merge wizard and insert it into the letter.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},161365,1790016245,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},16904993612988,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","Microsoft Office 2010 Mail Mergers – Letters\nThis instructions sheet will walk you through using a data download from NST and the Microsoft Office mail merge wizard to create letters to send to home owners with minor housing code violations.\n**Please note, this template uses the inspection notes field to summarize property issues in the letter. If this information is in another field, add that field to the report before downloading**\nMany thanks to Andrea Bruno of St. Clair-Superior Development Corporation who was instrumental in creating this document.\nCreating the NST data download\nLog onto NST (\u0013 HYPERLINK \"http://neocando.case.edu/nst/\" \u0014http://neocando.case.edu/nst/\u0015) and load your Code Enforcement service area.\nClick on Reports and select the Download for Letter Mail Merge report.\nThis report turns on the following columns:\nCurrent owner\nDate acquired\nEscrow account holder\nTMA name\nTMA street #\nTMA street direction\nTMA street name\nTMA street suffix\nCity\nTMA state\nTMA zip\nSource\nDate complaint received\nInspection date\nHousing specialist\nFinding or violation type\nInspection notes\nLetter date\nB&H referral date\nCurrently active condemnations\nVN issue date\nFilter by Inspection Date to bring up recent inspections that you haven’t sent letters out to yet. The report filters out any inspection not listed with finding/violations as minor.\nYou can additionally choose to filter by other columns as you see necessary. You may want to check to see if any properties have currently active condemnations or VNs and filter these out.\nFilter by source if you have multiple types of letters to send out.\nClick Download and download here once the download is ready.\nSave the file in an appropriate location. We suggest creating a letter download file in your code enforcement documents, and including a date in the download file name (example file name: Routine Inspection Letter 07-14-2014.csv).\nUsing Microsoft Office to Merge Data with Letter Template\nPlease use the letter templates provided by the Code Enforcement Partnership, available on the \u0013 HYPERLINK \"http://neocando.case.edu/nst/resources.jsp\" \u0014NST Resources Page\u0015. Each type of inspection has a different letter template, so be sure download the correct template.\nDownload appropriate letter template.  Save the downloaded template in an appropriate location and open the file. You may need to click on “enable editing” in the yellow banner upon opening the file, depending on the version of Microsoft Word you are using.\nClick on Mailings, Start Mail Merge, and Step-by-Step Mail Merge Wizard.\nChoose “letters” to indicate you are creating a letter.\nClick next: Starting document\nIn the first prompt, choose ‘Use current’ – This allows you to use the letter template as your mail merge letter.\nClick next: Select Recipients\nChoose ‘Use existing list’\nClick browse\nSelect the excel sheet that your recipient’s names and addresses are listed on. (This is the download created in the first half of this instruction sheet)\nYou can choose to additionally filter the data if needed:\nFilter by letter date to ensure you are sending out letters to only those who haven’t yet received them.\nFilter by source to choose inspections relevant to the letter template (choose routine inspections for the routine letter template, etc.)\nMail Merge Recipients will pop up. You can select/deselect the various recipients. You can also further filter data in your worksheet.\nPress ok\nClick next: Write your letter.  Since you’re using the letter template, this part is mostly done.\nBe sure to add your name, contact info, and your organization’s information at the signature line of the letter.  The last line of the letter calls for you to add a contact phone number.\nThe letter template uses the inspection notes field in NST to describe to the issues with the property. If you want to use another field, click on more items in the mail merge wizard and select the name of the item you’d like to add and click on insert.\nThe date field at the ","cbCaiawjJ6Qcmtgs","https://ap.wps.com/l/cbCaiawjJ6Qcmtgs","docx",170147,"English","# Creating the NST data download\n## Selecting the Download for Letter Mail Merge report\n## Enabling required columns and applying filters\n# Using Microsoft Office to merge data with the letter template\n## Downloading and opening the correct letter template\n## Running the Mail Merge Wizard\n## Selecting recipients from the data file\n## Writing, inserting fields, and previewing letters\n# Completing the merge\n## Saving, editing, and printing merged letters","[{\"question\":\"How do I create the NST data download for mail-merged letters?\",\"answer\":\"Log into NST, load your Code Enforcement service area, and run the “Download for Letter Mail Merge” report under Reports. Enable the required columns, filter by Inspection Date for unsent recent inspections, and download the resulting file for use as the recipient list.\"},{\"question\":\"Which letter template should I use for different inspection types?\",\"answer\":\"Use the letter templates provided by the Code Enforcement Partnership. Each inspection type has a different template, so download the correct one and open it (enabling editing if needed) before starting Mail Merge.\"},{\"question\":\"How do I configure the inspection notes in the merged letters?\",\"answer\":\"The letter template uses the inspection notes field from NST to describe property issues. If the needed information exists in a different field, add that field to the report before downloading, or select the desired field via “More items” in the Mail Merge wizard and insert it into the letter.\"}]","Mail Mergers - Letters - Instructions | DOCX",1788098254]