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The agenda centers on finance responsibilities, detailing payroll processing cycles (biweekly, monthly, biannual, and annual tax forms), withholdings via the business gateway, and key unemployment and OPERS reporting deadlines. The notes also outline budget actions and timelines, including tax budgets, appropriations, and revised submissions, plus purchase order procedures and invoice 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is the purpose of the work session on September 17, 2025?","Question",{"text":108,"@type":109},"The board met in a work session to discuss township job responsibilities, specifically focusing on the finance department’s required duties.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How are biweekly and monthly payroll items processed?",{"text":113,"@type":109},"Biweekly time is entered and posted in the payroll system, EFTs are printed and uploaded to the bank website, and processing must occur two days prior to payday; monthly elected officials are paid on the first day of the month with the same EFT/warrant and upload steps.",{"name":115,"@type":106,"acceptedAnswer":116},"What budget approvals and submission timelines are mentioned?",{"text":117,"@type":109},"The notes specify a tax budget public hearing in May/June with board approval by July 15 and county submission by July 20, along with temporary appropriations before January 1 and April 1, revised appropriations 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of Trustees met this day in SPECIAL session at the TownshipAdministration building located at 5610 W.Alexandria Road,Middletown,Ohio at 7:30 pmThe meeting was called to order by Board President Brian McGuire with the Pledge ofAllegiance.  \nROLL CALL:Mr.Willoughby-Present,Mr.McGuire-Present,Mr.Coldiron-Present,Mrs.  \nLapensee-Present,Mrs.Windle-Present.  \n## PUBLIC COMMENTS:\n\nNone.  \n## NEW BUSINESS:\n\nFINANCE RESPONSIBILITIES-Mrs.Lapensee stated that she asked for the board to meetin a work session to discuss townshipjob responsibilities.She stated that she feels that she needsto explain all that is required for the township as it relates to the finance department.She statedthat in a typical township,here are the items that are necessary to be completed as required bythe State Auditor's Office.  \n## ● Payroll\n\n1.Biweekly-time worked is entered biweekly into the payroll system and posted.Once allEFT's and warants have been printed,EFT file must be saved and then uploaded to thebank's website (First Financial Bank).All EFT's must be processed 2days prior to payday.  \n2.Monthly-Elected officials are paid monthly in the payrollsystem on the first day of themonth.Once all EFT's and warrants have been printed,EFTfile must be saved and thenuploaded to the bank's website.  \n3.Biannual-Volunteer Firefighters and the Medical Director are paid biannually.The FireChief keeps track of the number of runs over a 6-month period.Volunteers are paid inJune and November.(*all biweekly personnel who are also volunteers pay type must bechanged in the computer in November because the Chief likes to hand out a paper checkat the Christmas party).(Remember to change the pay type back to EFT after thatvolunteer check run).  \n4.Annual-W2's must be processed in January and given to all personnel by January 3154.AlIW-3's must be processed by the same date and filed with the IRS electronically.1099's must also be processed and sent to the IRS by January 315.  \n5.Leave Balances must be kept and checked for accuracy on a regular basis.  \n6.OPERS reports must be filed monthly by the end of the following month.There are noexternal email alerts that are sent to my email for any notifications.All alerts sent byOPERS are internal to the site.  \n7.Unemployment reports must be filed quarterly by employee,social security number andtotal wages paid.  \n8.Changes in withholdings must be processed from time to time at the request of theindividual employees.  \n## ·Withholdings\n\n1.Biweekly-all withholdings must be processed in the payroll system and posted.Deferred Compensation must be paid to the state through the business gateway.  \n2.Monthly-all withholdings must be paid to the State of Ohio monthly (Local SchoolTaxes and State Income Taxes)through the business gateway.  \n3.Quarterly-All local taxes must be filed and paid to all cities in which the employees live(courtesy withholding).Aquarterly report must accompany the checks.All taxes areprocessed in the payroll system and posted.  \nTaxes  \n1.Federal-all federal taxes must be posted and paid within 6 days of the posting of payrollif the amount is over $50,000.00.Since we get paid on Thursdays,the payment must befiled with the IRS by Wednesday of the following week.A941 tax form must be sent tothe IRS quarterly with the proper attachments.  \n2.State-all state taxes must be withheld and processed monthly through the gateway.  \n3.Schools-all school taxes must be withheld and processed monthly through the gateway.  \n4.Local-all local taxes must be withheld and processed quarterly.An annual report foreach authority must also be filed.  \n## ·Budget\n\n1.Tax Budget-Tax budget must have a public hearing in May/June and approved by theboard by July 15h and submitted to the county no later than July 20.A resolutionapproved by the board must accompany the budget.  \n2.Final Appropriations-Temporary appropriations must be adopted before Ja","cbCaiimFSni82eRS","https://ap.wps.com/l/cbCaiimFSni82eRS","pdf",345302,"English","# PUBLIC COMMENTS\n## None\n# NEW BUSINESS\n## FINANCE RESPONSIBILITIES\n### Payroll\n### Withholdings\n### Budget\n### Purchase Orders/Blankets\n### Invoices","[{\"question\":\"What is the purpose of the work session on September 17, 2025?\",\"answer\":\"The board met in a work session to discuss township job responsibilities, specifically focusing on the finance department’s required duties.\"},{\"question\":\"How are biweekly and monthly payroll items processed?\",\"answer\":\"Biweekly time is entered and posted in the payroll system, EFTs are printed and uploaded to the bank website, and processing must occur two days prior to payday; monthly elected officials are paid on the first day of the month with the same EFT/warrant and upload steps.\"},{\"question\":\"What budget approvals and submission timelines are mentioned?\",\"answer\":\"The notes specify a tax budget public hearing in May/June with board approval by July 15 and county submission by July 20, along with temporary appropriations before January 1 and April 1, revised appropriations before December 31, and an annual UAN report submitted through the Hinkle system.\"}]","MADISON TOWNSHIP BOARD OF TRUSTEES WORK SESSION - September 17,2025 | PDF"]