[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-303306-105":53,"doc-detail-303306-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","lodging-justification-for-over-the-per-diem-rate","Lodging Justification for Over the Per Diem Rate","","This document serves as an official State University of New York (SUNY) form required for travelers who need to request reimbursement or authorization for hotel lodging expenses that exceed the established federal per diem rates set by the GSA. It outlines necessary prerequisites for travelers, including the requirement to attempt to secure the state-contracted rate first, the usage of NYS Tax Exempt forms, and the necessity of providing valid supporting documentation. The form requires travelers to specify the reason for exceeding the rate, such as conference proximity, cost-efficiency, lack of availability, or shared occupancy. By completing this form, the traveler certifies that they have conducted due diligence in searching for compliant lodging options and acknowledges that failure to justify the excess cost may result in reimbursement being limited to the standard per diem rate. The document includes signature lines for the traveler, the Vice President/Provost, and the Travel Office for internal administrative audit and approval purposes.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/lodging-justification-for-over-the-per-diem-rate/303306/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/lodging-justification-for-over-the-per-diem-rate/303306.png","ImageObject",442,249,{"name":88,"@type":89},"Nguyễn Văn Học","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-06","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What documentation must accompany this form?","Question",{"text":109,"@type":110},"Travelers must provide a formal justification along with supporting documentation that verifies the inability to secure a hotel at the GSA lodging per diem rate.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How can a traveler qualify for a discounted lodging rate?",{"text":114,"@type":110},"Travelers should request the GSA lodging rate during the reservation process and present a SUNY ID upon check-in to verify their state employee status.",{"name":116,"@type":107,"acceptedAnswer":117},"What happens if the provided justification for exceeding the rate is false?",{"text":118,"@type":110},"If the stated reason is found to be false, the traveler will only be reimbursed at the standard per diem rate as specified on the OSC website.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},303306,1791143972,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":4},1374402739827,"https://ap-avatar.wpscdn.com/avatar/14000c97e7351f1a627?x-image-process=image/resize,m_fixed,w_180,h_180&k=1787885694763230660","STATE U N IVE RS ITY OF N EW YOR K  \nLODGING JUSTIFICATION  \nFOR OVER THE PER DIEM RATE  \nAll travelers must provide a justification with documentation to exceed the maximum Federal lodging rate, which can be found at [www.gsa.gov](www.gsa.gov).  \nPlease note the following:  \n• To receive the GSA lodging rate, you must request it when making the reservation. Most facilities will ask you to provide your State (SUNY) ID when checking in to verify your state employee status.  \n• Be sure to bring a NYS Tax Exempt form for NY lodging. Other state forms are listed on the Travel Forms page. When traveling out of state, you should ask if they will honor the NYS exemption form, as some will.  \n• If you are unable to secure the GSA lodging per diem rate for the area where the hotel is located, this form must be completed, approved, and submitted with your Travel Requisition.  \nTraveler’s Name:   Travel Dates:   Destination (City/State):   Name of Hotel:    \nPer Diem Rate: $   /night Actual Pre-tax Rate $   /night  \nPlease authorize my hotel expense which was higher than the allowed per diem rate because:  \nn The hotel is where the conference was held, saving additional travel expenses.  \nn The hotel was the least expensive hotel in the conference area.  \nn The hotel was the only hotel available in the conference area.  \nn The hotel had a discounted rate because it was suggested by the conference.  \nn I shared this room with a colleague (Name)   \nn Other:    \n• I certify that I have researched and attempted to find a hotel that offers the state rate but was unable based on the reason indicated above. Should this reason prove to be false, I will only be reimbursed the per diem rate as stated on the OSC website.  \n• I have attached the documentation to support my reason listed above.  \nTraveler’s Signature   Date  Vice President/Provost Signature   Date   \nAuthorized Signature (Obtained by Travel Office)   Date","cbCaiomnsabUmCgd","https://ap.wps.com/l/cbCaiomnsabUmCgd","pdf",102834,"English","# Lodging Justification Requirements\n## Guidelines for SUNY Travelers\n## Justification Categories for Excess Lodging Rates\n## Certification and Approval Signatures","[{\"question\":\"What documentation must accompany this form?\",\"answer\":\"Travelers must provide a formal justification along with supporting documentation that verifies the inability to secure a hotel at the GSA lodging per diem rate.\"},{\"question\":\"How can a traveler qualify for a discounted lodging rate?\",\"answer\":\"Travelers should request the GSA lodging rate during the reservation process and present a SUNY ID upon check-in to verify their state employee status.\"},{\"question\":\"What happens if the provided justification for exceeding the rate is false?\",\"answer\":\"If the stated reason is found to be false, the traveler will only be reimbursed at the standard per diem rate as specified on the OSC website.\"}]","Lodging Justification for Over the Per Diem Rate | PDF",1789801881]