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All rights reserved.  \nFor further information about this manual or other FileHold Systems products, contact us at Suite 250-4664 Lougheed Highway Burnaby, BC, Canada V5C5T5, via email  \nsales@fi[lehold.com](lehold.com), [our website www.fi](our website www.fi)[lehold.com](lehold.com), or call 604-734-5653.  \nFileHold is a trademark of FileHold Systems. All other products are trademarks or registered trademarks of their respective holders, all rights reserved. Reference to these products is not intended to imply affiliation with or sponsorship of FileHold Systems.  \nProprietary Notice  \nThis document contains confidential and trade secret information, which is proprietary to FileHold Systems, and is protected by laws pertaining to such materials. This document, the information in this document, and all rights thereto are the sole and exclusive property of FileHold Systems, are intended for use by customers and employees of FileHold Systems, and are not to be copied, used, or disclosed to anyone, in whole or in part, without the express written permission of FileHold Systems. For authorization to copy this information, please call FileHold Systems Product Support at 604-734-5653 or email [sales@filehold.com](sales@filehold.com).  \nTABLE OF CONTENTS  \n1. OVERVIEW .......................................................................................................................................... 1  \n1.1. LOG IN .......................................................................................................................................... 2  \n1.2. ADMINISTRATION PANEL ................................................................................................................... 3  \n2. THE FILEHOLD LIBRARY ....................................................................................................................... 4  \n3. FILEHOLD SECURITY ............................................................................................................................ 4  \n3.1. FILE STRUCTURE AND ACCESS TO DOCUMENTS ........................................................................................ 5  \n3.2. EFFECTIVE PERMISSIONS .................................................................................................................... 5  \n3.3. SECURITY RULES .............................................................................................................................. 5  \n4. CREATING THE LIBRARY ...................................................................................................................... 6  \n4.1. OVERVIEW ..................................................................................................................................... 6  \n4.2. BEST PRACTICES FOR SETTING UP THE LIBRARY ........................................................................................ 6  \n4.3. BEST PRACTICES FOR DESIGNING THE DOCUMENT LIBRARY STRUCTURE ......................................................... 8  \n4.3.1. GUIDELINES FOR THE DOCUMENT LIBRARY STRUCTURE-SUMMARY..................................................... 9  \n4.3.2. EFFECT OF LIBRARY SIZE ON PERFORMANCE-TECHNICAL INFORMATION ............................................... 9  \n4.4. USER ROLES AND ACCESSING THE LIBRARY ........................................................................................... 11  \n4.5. CREATING A LIBRARY STRUCTURE....................................................................................................... 15  \n4.5.1. MANAGING CABINETS ............................................................................................................ 15  \n4.5.2. MANAGING DRAWERS ........................................................................................................... 20  \n4.5.3. MANAGING FOLDER GROUPS ..................................................................","cbCaij62vqaZ7MuE","https://ap.wps.com/l/cbCaij62vqaZ7MuE","pdf",3056740,142,"English","# Overview\n## Log in\n## Administration panel\n# The FileHold Library\n# FileHold Security\n## File structure and access to documents\n## Effective permissions\n## Security rules\n# Creating the Library\n## Overview\n## Best practices for setting up the library\n## Best practices for designing the document library structure\n## Guidelines for the document library structure-summary\n## Effect of library size on performance-technical information\n## User roles and accessing the library\n## Creating a library structure\n## Managing cabinets\n## Managing drawers\n## Managing folder groups\n## Managing folders\n# Document Schemas\n## Creating document schemas\n## Creating document schemas for offline documents\n## Version 0 switch for offline documents\n## Document and version control numbers\n## Version control numbers\n## Document control numbers\n## Adding groups or users to a schema\n## Creating metadata fields for document schemas\n## Why metadata is important in a document management system\n## Creating metadata fields","[{\"question\":\"How do administrators log in and access the administration panel?\",\"answer\":\"The guide specifies the login step under the overview and provides the corresponding administration panel entry point. It then uses those areas as the basis for further setup and management tasks.\"},{\"question\":\"What security elements are covered for protecting documents?\",\"answer\":\"It explains security through file structure and document access, effective permissions, and security rules that govern how documents are protected within the system.\"},{\"question\":\"How are document schemas and control numbers used in the library?\",\"answer\":\"The guide describes creating document schemas (including offline document support), configuring metadata fields, and managing version and document control numbers to support consistent document and version tracking.\"}]","Library Administration Guide - Version 15.1 | PDF",1789179263]