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It outlines procedures for maintaining a current notary list, assigning notary duties through job descriptions, and requiring agreement to a Code of Professional Responsibility. Responsibilities cover impartial service, conflict and fee prohibitions, identity verification, refusal of illegal or fraudulent acts, legal-priority conduct, ministerial limits, proper sealing and secure storage, accurate journal recording, privacy protection, and continuing education before commission renewal.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/lewis-clark-college-notary-public-policy-october-30-2013-procedures-and-responsibilities/261624/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/lewis-clark-college-notary-public-policy-october-30-2013-procedures-and-responsibilities/261624.png","ImageObject",442,249,{"name":88,"@type":89},"McGucket","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-11-01","2026-09-14",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the purpose of the college’s Notary Public policy?","Question",{"text":109,"@type":110},"The policy ensures notary-employees are trained and compliant with Oregon notary standards, protects the college and the notary-employee, and educates supervisors and officers on notary responsibilities.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the college handle procedures for notary availability and assignments?",{"text":114,"@type":110},"The Business & Finance Office maintains a current list of notary publics and their commission renewal dates and posts available notaries. 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The intent of the policy is to (1) ensure all notary-employees are well-trained public officials that are in compliance with State of Oregon notary standards in order to protect the college and the notary-employee, and (2) educate supervisors and officers on the responsibilities of notaries.  \nProcedures:  \n1. The Business & Finance Office will maintain a current list of notary publics employed at the college and the renewal date of their commission. A list of available notaries will be posted on the Notary Public web page.  \n2. Employees who are required to perform notary duties in connection with their college job responsibilities will have these duties included in their job description by their manager/supervisor.  \n3. Each notary will receive and agree to follow the Notary Public’s Code of Professional Responsibility.  \nA. The notary-employees shall serve all of the public in an honest, fair and unbiased manner.  \nB. The Notary-employee shall act as an impartial witness and not profit or gain from any document or transaction requiring a notarial act.  \ni. Notary-employees are prohibited from executing any act in which they or a close relative are named.  \nii. Notary-employees are prohibited from executing any act on any transaction in which they receive direct compensation (bonus, commission, or other direct compensation on the transaction in which they are executing) .  \niii. Notary-employees shall NOT charge fees during normal business hours while notarizing documents for college business or personal documents of employees, students or friends of the college.  \nC. The notary-employee shall require the presence of each signer and oath-taker in order to carefully screen each for identity and willingness, and to observe that each appears aware of the significance of the transaction requiring a notarial act.  \ni. Notary-employees should positively identify each and every signer according to accepted notarial principles.  \nD. The notary-employee shall not execute a false or incomplete certificate, nor be involved with any document or transaction that the notary-employee believes is false, deceptive or fraudulent.  \ni. The College insurance policy covers notary-employees for any notarial acts done at the request of or for the benefit of the college, its employees, students or friends of the college.  \nE. The notary-employee shall give precedence to the rules of law over the dictates or expectations of any person or entity.  \ni. Notary-employees may refuse any notarial act requested by any college employee, officer, director or any other requestor if such act is deemed illegal, unethical or ambiguous by the notary-employee.  \nii. Notary-employees are to be free from any retribution or retaliation for refusal of any acts that are deemed illegal, unethical or ambiguous by the notary-employee.  \niii. No college employee, officer or director shall request any notarial act on any document when the document signer is unable to personally appear before the notary-employee.  \niv. The college will reimburse the notary-employee for all costs necessary for commissioning through the State of Oregon.  \nv. Costs to obtain commission obtained in neighboring jurisdictions will not be reimbursed unless expressly requested by a supervisor of the commissioned notary-employee and only at the rate specified in that jurisdiction as statute allows.  \nvi. The college may not revoke any commission of any notary-employee but may choose to discontinue monetary support for commission or supplies without prior notice and without cause.  \nvii. Notary-employees will be reimbursed at current reasonable rates for the necessary tools of their notarial office limited to:  \na. Notary Journal  \nb. Official Notary Seal  \nF. The notary-employee shall act as a ministerial officer and not provide unauthori","cbCaigF6NoqIGeUU","https://ap.wps.com/l/cbCaigF6NoqIGeUU","pdf",167040,"English","# Policy Statement\n# Procedures\n## Notary-Employees’ Code of Professional Responsibility\n## Insurance and Compliance Notes\n## Seal, Journal, Privacy, and Education","[{\"question\":\"What is the purpose of the college’s Notary Public policy?\",\"answer\":\"The policy ensures notary-employees are trained and compliant with Oregon notary standards, protects the college and the notary-employee, and educates supervisors and officers on notary responsibilities.\"},{\"question\":\"How does the college handle procedures for notary availability and assignments?\",\"answer\":\"The Business \\u0026 Finance Office maintains a current list of notary publics and their commission renewal dates and posts available notaries. Managers include required notary duties in employees’ job descriptions.\"},{\"question\":\"What key rules govern notary-employees’ conduct and conflicts of interest?\",\"answer\":\"Notary-employees must serve honestly and impartially, act as impartial witnesses without profiting from notarial acts, avoid executing acts involving named close relatives, prohibit direct compensation tied to the transaction, and require personal appearance of each signer for identity screening.\"}]","Lewis & Clark College Notary Public Policy - October 30, 2013 - Procedures and Responsibilities | PDF",1789355854]