[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-256842-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-256842-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","letters-of-recommendation-for-employees-guidelines-for-employee-recommendations","Letters of Recommendation for Employees - Guidelines for Employee Recommendations","","A systemwide policy and practical workflow for writing employee letters of recommendation addresses when endorsements are permitted or prohibited. The rules bar endorsing employees accused of conduct violations for positions inside or outside the system, including current or former employees tied to misconduct leading to non-retention, termination, or separation by settlement terms. Recommendations must apply to employment (not academic) and may be oral, written, or electronic, with clear steps for verifying conduct status via Provost’s office or HR and waiting for investigations and appeals to conclude.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/letters-of-recommendation-for-employees-guidelines-for-employee-recommendations/256842/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/letters-of-recommendation-for-employees-guidelines-for-employee-recommendations/256842.png","ImageObject",442,249,{"name":42,"@type":43},"Chumphorn","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-31","2026-09-13",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",11,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"When are letters of recommendation for employees prohibited under the policy?","Question",{"text":63,"@type":64},"They are prohibited for employees accused of conduct violations for positions inside or outside the system. Recommendations must be withheld until the investigation and any appeals are concluded when an employee is under investigation.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How should a recommender verify whether the potential recommendee has conduct violations?",{"text":68,"@type":64},"Verify before writing by contacting Cheryl Johnson in the Provost’s office for unit 3 and unit 11 employees; contact HR for all other student and all staff employees. After confirmation of no conduct violations, the recommendation letter may proceed.",{"name":70,"@type":61,"acceptedAnswer":71},"Does the policy cover academic recommendations, and what forms are included?",{"text":72,"@type":64},"The policy applies only to employment recommendations, not academic recommendations. It includes oral, written, or electronic recommendations.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},256842,1789308022,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,103,108,113,117,122],{"id":55,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":115,"slug":116},18,30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":82,"data":127},{"doc_id":79,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":114,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":22,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":80,"read_time":4},2336475401981,"https://ap-avatar.wpscdn.com/avatar/22000c94efd8d5204d?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786935347598174694","Letters of Recommendation for Employees:  \nThe new rules  \nLast summer, the Chancellor’s office established a systemwide policy regarding employee letters of recommendation that prohibits endorsing employees accused of conduct violations for positions inside or outside the system. This policy applies to current or former employees who have been found to have engaged in misconduct that may result, or has resulted, in that employee being non-retained, terminated, or separated through mutually agreed upon settlement terms. This policy applies only to employment recommendations, not academic recommendations, and includes oral, written, or electronic recommendations.  \nPlease adhere to the following guidelines going forward:  \n• If an employee is currently under investigation, recommendations by CSU employees must wait until the investigation and any appeals have concluded.  \n• Before writing a recommendation, you must verify that the potential recommendee does not have conduct violations. Do this by contacting Cheryl Johnson in the Provost’s office at [cjohnson@csus.edu](cjohnson@csus.edu. For)[. For](cjohnson@csus.edu. For) unit 3 and unit 11 employees. For all other student and all staff employees, please contact HR. Once you have ascertained that the recommendee is free of conduct violations, you may proceed with a letter of recommendation.  \n• Recommendations for graduate student workers should follow the above process if the recommendation is for employement. Requests for information pertaining to the conduct violation history of undergraduate student workers should be directed to HR.  \n• You are free to write a personal letter of recommendation for anyone you wish, but it must not be on Sacramento State letterhead or contain any other imprimatur of the CSU system.  \nPlease review the linked document showing the workflow process.","cbCaikp2Z3cI9kck","https://ap.wps.com/l/cbCaikp2Z3cI9kck","pdf",103821,"English","# Employee recommendation policy overview\n## Scope and prohibited endorsements\n## Verification and workflow steps\n## Special cases and letterhead restrictions","[{\"question\":\"When are letters of recommendation for employees prohibited under the policy?\",\"answer\":\"They are prohibited for employees accused of conduct violations for positions inside or outside the system. Recommendations must be withheld until the investigation and any appeals are concluded when an employee is under investigation.\"},{\"question\":\"How should a recommender verify whether the potential recommendee has conduct violations?\",\"answer\":\"Verify before writing by contacting Cheryl Johnson in the Provost’s office for unit 3 and unit 11 employees; contact HR for all other student and all staff employees. After confirmation of no conduct violations, the recommendation letter may proceed.\"},{\"question\":\"Does the policy cover academic recommendations, and what forms are included?\",\"answer\":\"The policy applies only to employment recommendations, not academic recommendations. It includes oral, written, or electronic recommendations.\"}]","Letters of Recommendation for Employees - Guidelines for Employee Recommendations | PDF"]