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The process starts with written documentation, discussion with the student, and forwarding to Education Student Services, followed by planning, assessment, and timelines. The document also covers follow-up tracking, expected improvement actions, potential consequences such as remediation, course failure, field placement removal, and dismissal outcomes if concerns are not resolved.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/letter-of-concern-policy-and-procedure-for-addressing-concerns/277108/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/letter-of-concern-policy-and-procedure-for-addressing-concerns/277108.png","ImageObject",442,249,{"name":88,"@type":89},"Aladdin","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-27","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What types of concerns are addressed by the IU South Bend Letter of Concern process?","Question",{"text":109,"@type":110},"Concerns may involve a student’s professional disposition, performance, or conduct in university and field/agency settings, including conduct that could negatively affect children, youth, or adults.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What happens after a faculty member submits the “Letter of Concern” form?",{"text":114,"@type":110},"The form is discussed with the student, forwarded to the Education Student Services office, and the student must receive copies of all documents, including the policy. The student may also submit a letter of explanation for attachment.",{"name":116,"@type":107,"acceptedAnswer":117},"What consequences may occur if the concern is not resolved?",{"text":118,"@type":110},"Failure to resolve may lead to additional action, remediation requirements, removal from field placement, course failure, and review by the School of Education program committee, with possible dismissal from the School of Education for unsuccessful plan completion.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},277108,1789497883,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":126,"read_time":73},2336478503145,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","Letter of Concern  \nDate Letter Completed:    \nStudent Name:  ID:  Select Student’s Program: Select Program  \nReferring Faculty/Staff Member:   \n􀂅 Academic Performance 􀂅Professional Dispositions  \n􀂅 Attendance / Participation 􀂅Field/Student Teaching Performance  \n􀂅Professional Conduct 􀂅Communication  \n􀂅 Relevant Course (semester/section)   \n􀂅 Other (explain)   \nBrief Summary of the Concern (1-2 sentences)  \nPrevious Communication  \nPlease list all communication that the student has received about this matter, including emails, meetings, or prior letters of concern.  \n\n| Date | Method (Email /Meeting/Feedback) | Summary of Discussion |\n| --- | --- | --- |\n|  |  |  |\n|  |  |  |\n|  |  |  |\n\nExpectations for Improvement (Action Plan)  \nPlease write a complete and detailedplan ofaction in the text box provided. Attach all supporting documentation available. Include an additional page if needed.  \nConsequences if Concern is not Resolved  \nFailure to resolve the concerns outlined above may result in additional action, including further remediation requirements, removal from field placement, course failure, or review by the School of Education program committee.  \nSignatures  \n\n|  | Signature | Date |\n| --- | --- | --- |\n| Faculty/Staff |  |  |\n| Division Head |  |  |\n| Student* |  |  |\n\n*The student’s signature indicates that this document has been reviewed with them and that they have received a copy. It does not necessarily signify agreement with the concerns outlined.  \nConcern Notification and Follow-Up Timeline  \nDate of Original Letter   \n\n| Follow-up Dates | Outcome (Resolved/Ongoing/Escalated) | Faculty Notes |\n| --- | --- | --- |\n|  |  |  |\n|  |  |  |\n\nOutcome and Follow-Up Actions  \nUse this section to document the outcome of the concern and any actions taken following the student’s notification. Include notes regarding resolution, continued monitoring, or any additional steps taken by faculty or the program.  \nIUSB-School of Education  \nLetter of Concern Policy and Procedure  \nPolicy and Procedure for Addressing Concerns with Students’ Professional Dispositions or Conduct through a Letter of Concern  \nWhen concerns about an IU South Bend School of Education student’s professional disposition, performance, or conduct occur, direct and honest communication and a supportive, but realistic approach to addressing such concerns are important. If a faculty member, classroom teacher, or other personnel have concerns about a student’s ability to become an effective teacher, administrator, or human services provider, creating a plan to help the student is essential. Concerns may be related to conduct or dispositions in the university setting or in the field. IU South Bend students must maintain the highest level of professional conduct while completing field experiences in the schools or in agency settings. In these settings improper conduct can have adverse effects on the lives of children, youth, or adults. Unsatisfactory professional conduct or performance on the part of an IU South Bend School of Education student may result in dismissal from the School of Education. The following steps outline the procedure for addressing concerns with a student’s professional dispositions or conduct. The process is intended to encourage needed changes and facilitate growth in the student toward success as a teacher.  \n1. A faculty member, classroom teacher, or other personnel identifies an area or areas of concern in writing using the “Letter of Concern” form. This form is discussed with the student and then forwarded to the Education Student Services office. The date of the discussion with the student is noted on the form and additional documentation may be attached. The student must receive a copy of all documents. The student is invited to submit a letter of explanation to be attached and to submit that letter to the Program Coordinator and Education Student Services office. In addition to copies of the letter of concern and other documenta","cbCaierBlVi0X4OZ","https://ap.wps.com/l/cbCaierBlVi0X4OZ","pdf",290457,6,"English","# Letter of Concern\n## Form Fields and Required Information\n## Expectations for Improvement (Action Plan)\n## Consequences if Concern is not Resolved\n## Signatures\n## Concern Notification and Follow-Up Timeline\n## Outcome and Follow-Up Actions\n# Letter of Concern Policy and Procedure\n## Purpose and Importance of Supportive, Realistic Communication\n## Step-by-Step Procedure for Addressing Concerns\n## Outcomes of Initial and Subsequent Plans","[{\"question\":\"What types of concerns are addressed by the IU South Bend Letter of Concern process?\",\"answer\":\"Concerns may involve a student’s professional disposition, performance, or conduct in university and field/agency settings, including conduct that could negatively affect children, youth, or adults.\"},{\"question\":\"What happens after a faculty member submits the “Letter of Concern” form?\",\"answer\":\"The form is discussed with the student, forwarded to the Education Student Services office, and the student must receive copies of all documents, including the policy. The student may also submit a letter of explanation for attachment.\"},{\"question\":\"What consequences may occur if the concern is not resolved?\",\"answer\":\"Failure to resolve may lead to additional action, remediation requirements, removal from field placement, course failure, and review by the School of Education program committee, with possible dismissal from the School of Education for unsuccessful plan completion.\"}]","Letter of Concern - Policy and Procedure for Addressing Concerns | PDF"]