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It outlines a “Form of Letter of Acceptance” to notify the successful bidder after bid evaluation and relevant authority approval, including contract identification, contract price, commencement date, and required performance security details. It also includes a “Form of Agreement” between employer and contractor, plus templates for “Form of Performance Security” (unconditional guarantee) and “Form of Advance Payment Security,” specifying beneficiary, guarantee references, pledge amounts, claim process, and expiry timing.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/letter-of-acceptance-form-submission-and-contract-basis/275751/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/letter-of-acceptance-form-submission-and-contract-basis/275751.png","ImageObject",442,249,{"name":88,"@type":89},"Kyle","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-26","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"When should the Letter of Acceptance be issued to the successful bidder?","Question",{"text":109,"@type":110},"It is issued only after bid evaluation and after obtaining approval from the relevant authority.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What key details must be included in the Letter of Acceptance?",{"text":114,"@type":110},"The notice must include the contractor’s name and address, bid date, contract name and identification number, contract price, and instructions to proceed with execution. It also specifies the commencement date and the performance security amount and submission deadline.",{"name":116,"@type":107,"acceptedAnswer":117},"What are the main features of the performance security template?",{"text":118,"@type":110},"It is an unconditional performance guarantee where the issuer pays on the first written demand, supported by a statement of breach, without requiring the employer to prove grounds.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},275751,1789489213,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":73},3985741905716,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Notes on Form of Letter of Acceptance  \nThe Letter of Acceptance will be the basis for formation of the Contract as described in Clause 34 of the Instructions to Bidders. This Form of Letter of Acceptance should be filled in and sent to the successful bidder only after evaluation of Bids and after obtaining approval from the relevant authority.  \nFORM OF LETTER OF ACCEPTANCE  \n[Letter heading paper of the procuring entity]  \n  [date]  \nTo: -------------------------------------------- [name and address of the Contractor] ---------  \nThis is to notify you that your bid dated ----------- [insert date] for the construction and remedying defects of the ----------------------------- [name of the Contract and identification number] for the Contract price of--------------[name of currency] ----------------------------------------------------- [amount in figures and words] as corrected in accordance with Instructions to Bidders and/ or modified by a Memorandum of Understanding , is hereby accepted.  \nYou are hereby instructed to proceed with the execution of the said Works in accordance with the Contract documents.  \nThe Commencement Date shall be: ……………… (fill the date as per Clause 8.1 of Conditions of Contract).  \nThe amount of Performance Security is :……………(fill the amount as per Clause 4.2 of Conditions of Contract).  \nThe Performance Security shall be submitted on or before ……………………... (fill the date as per Clause 4.2 of Conditions of Contract).  \nAuthorized Signature : ……………………………………  \nName and title of Signatory : ……………………………………………………………….  \n1 of 5  \nFORM OF AGREEMENT  \nThis Agreement made the ………. [day] of ……………… [month] 200….. [year], between …………………………………….. [name and address of Employer] (hereinafter called and referred to as “the Employer”), of the one part, and ……………………………………….. [name and address of Contractor](hereinafter called and referred to as “the Contractor”), of the other part:  \nWhereas the Employer desires that the Contractor execute ………………………………… [name and identification no of Contract]( hereinafter called and referred to as “the Works”) and the Employer has accepted the Bid by the Contractor for the execution and completion of such Works and remedying of any defects therein.  \nThe Employer and the Contractor agree as follows::  \n1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract.  \n2. In consideration of the payments to be made by the Employer to the Contractor as indicated in this Agreement, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all respects with the provisions of the Contract.  \n3. The Employer hereby covenants to pay the Contractor in consideration of the execute and complete the Works and remedy any defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.  \nIn Witness whereof the parties hereto have caused this Agreement to be executed the day and year aforementioned in accordance with laws of Sri Lanka.  \nAuthorised signature of Contractor Authorised signature of Employer  \nCOMMON SEAL COMMON SEAL  \nIn the presence of Witnesses :  \n1. Name and NIC No    \nSignature …………………………………………………….  \nAddress    \n2. Name and NIC No.…………………………………………..  \nSignature ……………………………………………………..  \nAddress ……………………………………………………….  \n2 of 5  \nFORM OF PERFORMANCE SECURITY  \n(Unconditional)  \n------------------ [Issuing Agency’s Name, and Address of Issuing Branch or Office] ----------------------  \nBeneficiary: --------------------------- [Name and Address of Employer]  \nDate: ------------------------------  \nPERFORMANCE GUARANTEE No.: -------------------------  \nWe have been informed that----------------- [name of Contractor](hereinafter called \"the Contractor\") has entered into Contract No. --------------- [reference number of the Contract] dated---------","cbCaibn7XmsMnSqB","https://ap.wps.com/l/cbCaibn7XmsMnSqB","pdf",369558,"English","# Form of Letter of Acceptance\n## Notification and contract details\n## Commencement date and performance security\n# Form of Agreement\n## Parties and contract purpose\n## Key covenants\n## Signatures and common seal\n# Form of Performance Security (Unconditional)\n## Guarantee terms and beneficiary\n## Claim procedure\n## Expiry and submission deadline\n# Form of Advance Payment Security\n## Guarantee terms and beneficiary","[{\"question\":\"When should the Letter of Acceptance be issued to the successful bidder?\",\"answer\":\"It is issued only after bid evaluation and after obtaining approval from the relevant authority.\"},{\"question\":\"What key details must be included in the Letter of Acceptance?\",\"answer\":\"The notice must include the contractor’s name and address, bid date, contract name and identification number, contract price, and instructions to proceed with execution. It also specifies the commencement date and the performance security amount and submission deadline.\"},{\"question\":\"What are the main features of the performance security template?\",\"answer\":\"It is an unconditional performance guarantee where the issuer pays on the first written demand, supported by a statement of breach, without requiring the employer to prove grounds.\"}]","Letter of Acceptance - Form - Submission and Contract Basis | PDF"]