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Students learn definitions, key components, and the reasons these tools improve structure and accountability across meetings. Instruction includes class discussion, guided analysis of strong and weak agenda items, and a practical focus on using an agenda during meetings. Learners then draft meeting minutes, identifying attendees, item summaries, and action items, supported by slide-based prompts and sample handouts.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/lesson-plan-how-to-write-agendas-and-meeting-minutes/242115/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/lesson-plan-how-to-write-agendas-and-meeting-minutes/242115.png","ImageObject",442,249,{"name":88,"@type":89},"Valentina","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":30},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What learning outcomes does the lesson target for students?","Question",{"text":108,"@type":109},"Students explain what agendas and meeting minutes are and why they are useful, identify their key components, evaluate strengths and weaknesses in examples, and prepare a set of meeting minutes.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What criteria define good agenda items in this lesson?",{"text":113,"@type":109},"Good agenda items are specific, results-oriented, timed, and realistic, as demonstrated by the sample agenda items on the slides.",{"name":115,"@type":106,"acceptedAnswer":116},"What components must be included when writing meeting minutes?",{"text":117,"@type":109},"Meeting minutes require an exact copy of the agenda (with allotted times), attendee details, summaries of each agenda item discussed, and clearly stated action items including who will do what and by when.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},242115,1791171093,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":30,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},13056703020460,"https://ap-avatar.wpscdn.com/avatar/be000253dac470eee5d?_k=1778207105932848923","Lesson Plan: How to Write Agendas and Meeting Minutes  \nTabitha Hart  \nDepartment of Communication Studies  \nSan José State University  \nLesson: How to Write Agendas and Meeting Minutes  \nTimeframe: 60 minutes  \nTarget Audience: Undergraduates, any major or year  \nMaterials needed: “How to Write Agendas and Meeting Minutes” PowerPoint deck, laptop and projector, hard copies of “Sample Meeting Minutes” for each student, hard copies of homework assignment for each student  \nNote: The instructor should revise the meeting background (slide 15) and meeting agenda (slide 16) to suit class-specific needs and interests.  \nObjectives: After this lesson, students will be able to  \n􀁸 explain what an agenda and meeting minutes are and why they are useful.  \n􀁸 identify the key components of agendas and meeting minutes.  \n􀁸 indicate strengths and weaknesses of sample agenda items and meeting minutes.  \n􀁸 prepare a set of meeting minutes.  \nBackground: Although this lesson was originally developed for students enrolled in a Communication Studies course on Business and Professional Speaking, it is suitable for undergraduates of any major. No prior work is required for the students. The accompanying Power Point slides are designed as simple visual cues to help engage the students in the lesson material.  \nIntroduction to Lesson [5 minutes] :  \nAgenda (write on board):  \n1. Before a meeting – agendas  \n2. During a meeting – using agendas  \n3. After a meeting – minutes  \n4. Hold a small group meeting  \n5. Homework-meeting minutes  \n􀁸 Show slide two and define the term meeting. A meeting takes place when people come together (whether for work, clubs, sports, school, volunteer organizations, etc.) for a purpose.  \n􀁸 Show slide three and pose these discussion questions to the class:  \no What was the last meeting that you attended?  \no What made that meeting satisfying/unsatisfying?  \n􀁸 Let students discuss the questions briefly with a partner before sharing their answers with the group. Student answers will likely include problems such as no set time frame for the  \nmeeting, no agenda or plan, lack of participation, etc. Highlight these answers since they connect with the larger points covered in this lesson.  \n􀁸 Show slide four and tell students that effective meetings are structured through writing. Point out the anticipated lesson takeaways listed below.  \no Meetings are already a common element of your school/work/leisure routines  \no Meeting effectiveness can be weakened by not planning, not preparing a good agenda, not following the prepared agenda, not recording the decisions made, and not following up on decisions and plans.  \no Meetings are structured through writing before, during, and after the event.  \nProcedures [45 minutes] :  \nStep 1: Before a Meeting: How To Write Good Agenda Items [5 minutes]  \n􀁸 Show slide five and tell students that before a meeting takes place, an agenda should be written out and distributed. Agendas are a powerful form of writing because they  \no help groups structure communication activity.  \no help people stay focused and on task.  \no provide a checklist of what exactly needs to be accomplished.  \no ensure that meeting activities run according to time constraints.  \no generally make meetings more organized and productive.  \n􀁸 Show slide six and tell students that good agenda items are  \no specific.  \no results-oriented.  \no timed.  \no realistic.  \n􀁸 Show slide seven and point out that the sample agenda items on this slide meet our criteria. All of them are timed, specific, realistic, and results-oriented.  \nGood agenda items that are specific, goal-oriented, timed, and realistic  \nBrainstorm news items for bulletin (10 min)  \nChoose the logo for the website (15 min)  \nIdentify pros and cons of using Twitter (12 min)  \nUpdate team members on budget (6 min)  \nStep 2: Activity: How To Write Good Agenda Items [5 minutes]  \n􀁸 Show slide eight and point out that these are bad agenda items that do not follow our cri","cbCairQiWLOeb2jQ","https://ap.wps.com/l/cbCairQiWLOeb2jQ","pdf",1697985,25,"English","# Introduction to Lesson\n## Agenda and meeting basics\n## Class discussion\n# Procedures\n## Before a meeting: writing good agenda items\n## Activity: revising bad agenda items\n## During a meeting: using an agenda\n## After a meeting: writing meeting minutes\n## Activity: comparing sample meeting minutes","[{\"question\":\"What learning outcomes does the lesson target for students?\",\"answer\":\"Students explain what agendas and meeting minutes are and why they are useful, identify their key components, evaluate strengths and weaknesses in examples, and prepare a set of meeting minutes.\"},{\"question\":\"What criteria define good agenda items in this lesson?\",\"answer\":\"Good agenda items are specific, results-oriented, timed, and realistic, as demonstrated by the sample agenda items on the slides.\"},{\"question\":\"What components must be included when writing meeting minutes?\",\"answer\":\"Meeting minutes require an exact copy of the agenda (with allotted times), attendee details, summaries of each agenda item discussed, and clearly stated action items including who will do what and by when.\"}]","Lesson Plan: How to Write Agendas and Meeting Minutes | PDF",1789186397,9]