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Responsibilities include opening and maintaining files on the firm case management system, producing and updating electronic and paper documents, managing client care correspondence, and typing/dictation for court forms and litigation bundles. The position also covers document organization for hearings, liaison with clients and external parties, bill preparation checks, diary management, and ad hoc legal research. Essential qualifications emphasize litigation experience, strong typing, IT proficiency, and detailed communication and organizational skills.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/legal-secretary-legal-assistant-job-description-key-responsibilities-and-person-specifications/259028/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/legal-secretary-legal-assistant-job-description-key-responsibilities-and-person-specifications/259028.png","ImageObject",442,249,{"name":88,"@type":89},"Mason","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-29","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":40},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What are the core responsibilities of the Legal Secretary / Legal Assistant role?","Question",{"text":108,"@type":109},"The role handles general secretarial and administrative duties, including organizing paper and electronic files, maintaining client matters on the case management system, producing correspondence and documentation, and supporting litigation workflows such as court forms and bundles.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the position handle client communication?",{"text":113,"@type":109},"It manages client care tasks, including sending client care letters and liaising with existing and established clients about ongoing or new matters, while also handling incoming communication accurately and efficiently.",{"name":115,"@type":106,"acceptedAnswer":116},"What skills and experience are required for this job?",{"text":117,"@type":109},"Essential requirements include legal experience and litigation knowledge, excellent audio/copy typing skills, strong communication and organizational abilities, and at least 3–4 years of prior experience as a Legal Secretary / Legal Assistant, plus familiarity with file management and relevant compliance knowledge.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},259028,1789328797,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":40,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":9},5909887256941,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Job description  \nJob Title: Legal Secretary / Legal Assistant  \nDepartment: Litigation  \nReporting to: A senior solicitor  \nKey responsibilities  \nThe Legal Secretary / Legal Assistant role will focus on general secretarial and administrative duties.  \nOrganising files-paper and electronic  \n• Opening and maintaining new client matters on the firm’s case management system ensuring that all relevant information are entered correctly  \n• Dealing with client care, including sending out all client care letters, liaising with existing and established clients about ongoing or new matters  \n• Creating and maintaining electronic documents on the case management system as well as paper files  \n• Ensuring records are kept and updated on files / case management system to include scanning of documents, emails, letters etc  \nTyping/dictation  \n• Accurate production of correspondence and documentation including through the use of digital dictation;  \n• Completing case-related external and internal forms and documentation and  \nentering information where relevant into the firm’s case management system  \n• Preparing Court forms including (from dictation) Claim Forms, possession claim forms, Certificates, Witness Statements, etc  \n• Typing and preparing Bundles, Briefs and Instructions to Counsel (from dictation)  \nOrganising Documents  \n• Organising documents required for hearings, Trials, Mediation, ie bundles, Briefs, Witness Statements, Disclosure etc. including the use of Adobe Pro etc.  \n• Organising/bundling/printing documents required with various Court Forms  \nLiaising with clients/others  \n• Liaising with clients/other parties to include speaking with barristers, mediators, experts and the Courts  \n• Managing incoming written and electronic communication in an accurate and  \nefficient manner and ensuring that appropriate and timely action is taken in response  \nBill preparation  \n• Checking ledger to pay disbursements and completing necessary payment forms to pay third parties eg barristers  \n• Preparing bills and liaising with accounts team as necessary  \n• Checking files for work required/bills to be rendered etc  \nOther  \n• Ad hoc legal research  \n• Diary management to include booking appointments and meeting room,  \n• Undertaking any other duties as may be reasonably required  \nPerson Specifications  \nIt is essential that you are able to satisfy the below specifications. We have indicated when the below are not essential but desirable.  \nSkills  \n• Legal Experience and knowledge of Litigation is essential  \n• Excellent audio/copy typing skills  \n• Excellent communication -convey information clearly and accurately, both orally and in writing  \n• Excellent organisational – strong administrative and document management skills, time management and workload planning  \n• Excellent Word processing skills  \n• IT (Microsoft 2016 Office suite) including database (desirable)  \nKnowledge  \n• At least 3-4 years previous experience as a Legal Secretary / Legal Assistant  \n• Manual and electronic file management  \n• Taking new client enquiries  \n• Preparing, collating and ordering documentation  \n• Good level of numeracy  \n• Willingness to assume additional responsibilities  \n• Knowledge of the core requirements of the Solicitors Code of Conduct  \n• Knowledge of Anti-Money Laundering rules and procedures  \nAbility  \n• Attention to detail  \n• Flexibility and adaptability  \n• Ability to work on various matters with competing deadlines.  \n• Quality focus  \nQualities  \n• Enthusiastic  \n• Common sense  \n• Self motivated  \n• Initiative and problem-solving skills  \n• Punctual and reliable","cbCaiu99PFNumZRh","https://ap.wps.com/l/cbCaiu99PFNumZRh","pdf",171089,"English","# Key responsibilities\n## File and document organization\n## Typing and dictation\n## Liaising with clients and third parties\n## Bill preparation and other duties\n# Person specifications\n## Skills\n## Knowledge\n## Ability and qualities","[{\"question\":\"What are the core responsibilities of the Legal Secretary / Legal Assistant role?\",\"answer\":\"The role handles general secretarial and administrative duties, including organizing paper and electronic files, maintaining client matters on the case management system, producing correspondence and documentation, and supporting litigation workflows such as court forms and bundles.\"},{\"question\":\"How does the position handle client communication?\",\"answer\":\"It manages client care tasks, including sending client care letters and liaising with existing and established clients about ongoing or new matters, while also handling incoming communication accurately and efficiently.\"},{\"question\":\"What skills and experience are required for this job?\",\"answer\":\"Essential requirements include legal experience and litigation knowledge, excellent audio/copy typing skills, strong communication and organizational abilities, and at least 3–4 years of prior experience as a Legal Secretary / Legal Assistant, plus familiarity with file management and relevant compliance knowledge.\"}]","Legal Secretary / Legal Assistant Job Description - Key Responsibilities and Person Specifications | PDF"]