[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-198959-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-198959-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","leaver-procedure-v6-february-7-2024","Leaver Procedure - v6 - February 7, 2024","","Leaver Procedure defines how Dublin City University manages the end of employment for staff across the full employee lifecycle. It specifies the procedural and functional requirements for ceasing employment, including clear responsibilities for employees, line managers, HR representatives and payroll. The document covers resignations and the related steps to ensure timely processing of leaver information, accurate entitlements, fairness and compliance with relevant Irish employment legislation, while also addressing digital identity and portal access changes.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/leaver-procedure-v6-february-7-2024/198959/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/leaver-procedure-v6-february-7-2024/198959.png","ImageObject",442,249,{"name":42,"@type":43},"Kyle","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-07","2026-09-04",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",9,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Who does this leaver procedure apply to and what employment endings are covered?","Question",{"text":63,"@type":64},"It applies to DCU employees whose employment ends through resignation, the natural end of a fixed-term contract, or retirement. Other termination reasons are managed under different policies and procedures.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What steps must employees and line managers follow when an employee resigns?",{"text":68,"@type":64},"Employees submit a resignation in writing (resignation letter or email) to their line manager and copy the HR representative, considering the required notice period. The line manager contacts the HR representative, confirms the employee’s last day and entitlements, and completes the DCU Leaver Form with the employee before sending it to the HR representative.",{"name":70,"@type":61,"acceptedAnswer":71},"How are leaver details processed for payroll and confirmation of resignation?",{"text":72,"@type":64},"The HR representative confirms leaver details and informs the HR General Office via the payroll instruction sheet, forwarding relevant documentation. The HR General Office actions the employee as a leaver and issues a confirmation letter of resignation to the employee.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},198959,1788502392,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,114,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":111,"show_sort_weight":112,"slug":113},17,"Forms",40,"forms",{"id":115,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":116,"slug":117},18,30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":115,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":136,"language":137,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":12,"update_tm":80,"read_time":33},3985741905716,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Leaver Procedure\n\u000f\nTable of Contents\n\u0003\u0013 TOC \\h \\u \\z \\t \"Heading 1,1,Heading 2,2,Heading 3,3,\"\u0014\u0013 HYPERLINK \\l \"_heading=h.gjdgxs\" \\h \u0014Table of Contents\t2\u0015\n\u0013 HYPERLINK \\l \"_heading=h.30j0zll\" \\h \u0014Introduction\t3\u0015\n\u0013 HYPERLINK \\l \"_heading=h.1fob9te\" \\h \u0014Purpose\t3\u0015\n\u0013 HYPERLINK \\l \"_heading=h.2et92p0\" \\h \u0014Scope\t3\u0015\n\u0013 HYPERLINK \\l \"_heading=h.tyjcwt\" \\h \u0014Procedure\t3\u0015\n\u0013 HYPERLINK \\l \"_heading=h.3dy6vkm\" \\h \u0014Leavers Process Overview\t4\u0015\n\u0013 HYPERLINK \\l \"_heading=h.2s8eyo1\" \\h \u0014Roles & Responsibilities\t7\u0015\n\u0013 HYPERLINK \\l \"_heading=h.17dp8vu\" \\h \u0014Definitions\t10\u0015\n\u0013 HYPERLINK \\l \"_heading=h.3rdcrjn\" \\h \u0014Related Documentation\t10\u0015\n\u0013 HYPERLINK \\l \"_heading=h.26in1rg\" \\h \u0014Contact\t10\u0015\n\u0013 HYPERLINK \\l \"_heading=h.lnxbz9\" \\h \u0014Procedure Review\t10\u0015\n\u0013 HYPERLINK \\l \"_heading=h.35nkun2\" \\h \u0014Version Control\t1\u00150\n\u0015\u0004\n\u000f\nIntroduction\nThe University is committed to supporting employees through all stages of the employee lifecycle.  In the circumstances where an employee’s time with the University is coming to an end this procedure will provide the relevant steps to ensure a smooth transition to the next step in their career or retirement.  The procedure provides support and resources and outlines the roles and responsibilities for employees, managers, HR representatives and the payroll department.\nPurpose\nThis procedure is intended to outline the procedural and functional requirements for ceasing employment with Dublin City University (hereafter referred to as DCU/the University).\nScope\nThis procedure applies to employees of DCU whose employment will end through resignation, or through the natural end of a fixed term contract or retirement.\nTerminations of employment arising from reasons other than those outlined above are outside the scope of this policy and are managed through other appropriate policies and procedures.\nProcedure\nThe procedure aims to ensure that:\nEmployees and their respective line manager are informed of the process to follow for the cessation of employment with the University.\nLeaver information is processed in a timely manner in accordance with the appropriate legislation.\nThe University is compliant with its obligations under all relevant legislation, such as: The Payment of Wages Act, 1991; Organisation of Working Time Act, 1997, Terms of Employment (Information) Act 1994, Minimum Notice and Terms of Employment Acts, 1973-2001; and the Employment (Miscellaneous Provisions) Act 2018.\nUniversity employees are treated in a fair and consistent manner.\nLeavers Process Overview\nResignations\nThe following steps shall be followed by Employees and Line Managers in the event of an employee resigning from the University:\nDCU employees who wish to tender their resignation must do so in writing, by submitting a letter of resignation or resignation email to their Line Manager and copying their \u0013 HYPERLINK \"https://www.dcu.ie/hr/find-your-hr-support\" \\h \u0014HR Representative\u0015.\nAll resignations should take into account the required notice period, as outlined in the contract of employment.\nUpon receipt of a resignation in writing, the Line Manager shall immediately contact the HR Representative to finalise details.\nThe Line Manager is responsible for confirming the employee’s last day of work and any entitlements due.\nThe Line Manager shall complete the \u0013 HYPERLINK \"https://www.dcu.ie/sites/default/files/inline-files/leaver_form_updated_07-february-2024.docx\" \u0014DCU Leaver Form\u0015, in conjunction with the employee, in order to prevent any overpayments and to ensure entitlements due are processed in a timely manner.\nIn accordance with the employment contract, annual leave should be availed of during the period of employment and, where possible, any accrued leave should be taken prior to the end date of employment (\u0013 HYPERLINK \"https://www.dcu.ie/sites/default/files/inline-files/leaver_form_updated_07-february-2024.docx\" \u0014Appendix 2\u0015.)\nThe completed \u0013 HYPERLINK \"https://www.dcu.ie/sites/default/files/inline-files/leaver_form_updated_07-february-2024.docx\" \u0014DCU Lea","cbCaitMobzR4NJHW","https://ap.wps.com/l/cbCaitMobzR4NJHW","docx",80572,10,"English","# Introduction\n## Purpose\n## Scope\n# Procedure\n## Leavers Process Overview\n### Resignations\n## Roles & Responsibilities\n## Definitions\n## Related Documentation\n## Contact\n## Procedure Review\n## Version Control","[{\"question\":\"Who does this leaver procedure apply to and what employment endings are covered?\",\"answer\":\"It applies to DCU employees whose employment ends through resignation, the natural end of a fixed-term contract, or retirement. Other termination reasons are managed under different policies and procedures.\"},{\"question\":\"What steps must employees and line managers follow when an employee resigns?\",\"answer\":\"Employees submit a resignation in writing (resignation letter or email) to their line manager and copy the HR representative, considering the required notice period. The line manager contacts the HR representative, confirms the employee’s last day and entitlements, and completes the DCU Leaver Form with the employee before sending it to the HR representative.\"},{\"question\":\"How are leaver details processed for payroll and confirmation of resignation?\",\"answer\":\"The HR representative confirms leaver details and informs the HR General Office via the payroll instruction sheet, forwarding relevant documentation. The HR General Office actions the employee as a leaver and issues a confirmation letter of resignation to the employee.\"}]","Leaver Procedure - v6 - February 7, 2024 | DOCX"]