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It contains real-life examples and ways to lay-out information so members know what occurred during the meeting, who signed up for projects and information that will make it possible to record the chapter’s history.\u003Cbr>Minutes should be designed for ease of use and reference; all directors and active brothers should receive a copy of the minutes before the next meeting! A full break down of the shorthand being used in these minutes can be found under “New Business.”\u003Cbr>Kappa Kappa Psi, Omega Omega Chapter Minutes for Date Here\u003Cbr>KEY ANNOUNCEMENTS\u003Cbr>􀁸 Recruitment starts next Tuesday! Remember the master target list of potential Prospective Members, and try to get others involved, too.\u003Cbr>􀁸 If you did not pay dues to Treasurer ($67), pay them ASAP! They are absolutely due by next Tuesday’s chapter.\u003Cbr>􀁸 If you volunteered for a service project (i.e. field setup), please remember to show up on your day(s)!\u003Cbr>IMPORTANT DATES within the next month\u003Cbr>Tuesday, October 10: RECRUITMENT! Informational meeting at the same time as chapter, followed by a social event\u003Cbr>Saturday, October 14: Symphonic Band Concert at 7:00pm\u003Cbr>OPENING MEETING: 8:40 PM\u003Cbr>ATTENDANCE\u003Cbr>Active Members Present: Names here\u003Cbr>Conditionals Members Present: Names here\u003Cbr>Honoraries Present: Names here\u003Cbr>Alumni Present: Names here\u003Cbr>Excused Absences: Names here\u003Cbr>Unexcused Absences: Names here\u003Cbr>READING OF THE MINUTES\u003Cbr>Motion: Accept last week’s minutes William Coppedge (Ira Nelson)\u003Cbr>PASSES |\n| --- |\n|  |\n\n\n| OFFICER REPORTS\u003Cbr>President, President’s Name Here:\u003Cbr>1) Aiming for more efficient meetings\u003Cbr>2) Trying to be more visible in the band\u003Cbr>3) Registering as a Student Organization – President will attend meetings\u003Cbr>Vice President, Vice President’s Name Here: No Report Secretary, Secretary’s Name Here: No Report\u003Cbr>Historian, Historian’s Name Here:\u003Cbr>1) Working on chapter scrapbook.\u003Cbr>2) Need pictures taken since District Convention—Give them to Historian!\u003Cbr>COMMITTEE CHAIR REPORTS\u003Cbr>Fundraising, Fundraising Committee Chair’s Name Here:\u003Cbr>1) Selling band gear this week. Volunteers to sell gear: Carl Stevens and Clyde Haston\u003Cbr>2) Getting started on band calendars. Dick Hurst volunteered to help the committee chair with this project. Goal is to have the calendars completed by November 1st.\u003Cbr>OLD BUSINESS\u003Cbr>Motion [Last Week]: Order new band gear next semester. Stanley Finck (Donald Stanley)\u003Cbr>􀁸 Fundraising committee recommends the chapter purchase more band gear\u003Cbr>􀁸 Must order 50+ for maximum profit\u003Cbr>􀁸 Treasurer: “Chapter doesn’t currently have enough money”\u003Cbr>􀁸 Could have the chapter members front the money\u003Cbr>􀁸 Amendment: “Order new band gear next semester.”\u003Cbr>o Scott Squyres (Malinda Matney)\u003Cbr>o PASSES\u003Cbr>PASSES\u003Cbr>Motion [Last week]: Update the Band picture board. Melvin Miles (J. Lee Burke)\u003Cbr>􀁸 Director of Bands requested the chapter do this project\u003Cbr>􀁸 Service Chair: “This needs to be completed by next chapter meeting”\u003Cbr>􀁸 Volunteers: Jack Lee and Ronald Gregory\u003Cbr>􀁸 Timeline: Next chapter meeting\u003Cbr>PASSES\u003Cbr>NEW BUSINESS\u003Cbr>Motion: \u003Cinsert project here> \u003CName,“Mover”> (\u003CName,“Seconder”>)\u003Cbr>􀁸 \u003CHighlights of the project>\u003Cbr>􀁸 \u003CDiscussion points made and whom they were made by>\u003Cbr>􀁸 \u003CWho is responsible for completing the project>\u003Cbr>􀁸 \u003CWhat is the timeline>\u003Cbr>\u003CMOTION PASSES, FAILS, IS TABLED, ETC.>\u003Cbr>MEETING CLOSED: 9:19 PM |\n| --- |\n|  |\n\n\n| Keeping Track of Attendance\u003Cbr>Pretty much every secretary has to keep track of attendance, and sometimes – particularly for big chapters – finding a good way to organize those records can be difficult. This would ideally be managed in a spreadsheet program like Excel so that you can keep an electronic record. Here is an example: |  |  |  |  |  |  |  |  |  |  |  |  |  |\n| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |\n|  | 􀀺􀀺 CHAPTER ATTENDANCE","cbCaipJIc2hUWKRL","https://ap.wps.com/l/cbCaipJIc2hUWKRL","pdf",383641,"English","# Key Announcements\n## Important Dates\n## Attendance\n## Reading of the Minutes\n## Officer Reports\n## Committee Chair Reports\n## Old Business\n## New Business\n## Keeping Track of Attendance","[{\"question\":\"What sections should be included in the sample chapter meeting minutes?\",\"answer\":\"The template includes key announcements, important dates, opening meeting time, attendance, reading/approval of prior minutes, officer reports, committee chair reports, old business, and new business with motions.\"},{\"question\":\"How does the document recommend tracking attendance?\",\"answer\":\"It suggests using a spreadsheet program (e.g., Excel) to maintain an electronic record and provides an example with weekly updates, member statuses, and notes for optional events.\"},{\"question\":\"What does the motion format in the minutes include?\",\"answer\":\"Motions list the project or action, the mover, and the seconder, followed by highlights, discussion points with who made them, who is responsible, a timeline, and the motion outcome (passes/fails/tabled).\"},{\"question\":\"What do the attendance symbols and abbreviations mean in the example?\",\"answer\":\"The key defines present, absent/unexcused, absent/excused, plus optional-event markers, and notes that subscripts after unexcused absences indicate the number of unexcused absences up to that point.\"}]","Kappa Kappa Psi - Sample Meeting Minutes - Chapter Meeting | PDF"]