[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-256765-105":53,"doc-detail-256765-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","job-rejection-email-templates","Job Rejection Email Templates","","Job rejection email templates provide a standardized, professional way to communicate outcomes to candidates. The templates support automation of the rejection process while maintaining tone and clarity, reducing awkward wording and protecting employer reputation. Two practical versions address different interview stages: late-stage candidates receive additional personal feedback and context, while early-stage candidates get a concise decision after reviewing a CV. Placeholders help tailor names, roles, dates, and reasons, and the emails invite optional surveys and future applications.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/job-rejection-email-templates/256765/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/job-rejection-email-templates/256765.png","ImageObject",442,249,{"name":88,"@type":89},"Aurora","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-27","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",19,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are the benefits of using a standardized job rejection email template?","Question",{"text":109,"@type":110},"A standardized template helps an organization appear professional, avoids awkward phrasing, and makes the rejection process more automated while keeping professionalism high.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"When should the late-stage rejection template be used?",{"text":114,"@type":110},"Use it for candidates who reached the second round of interviews or later, since they should receive extra personal feedback and clearer communication.",{"name":116,"@type":107,"acceptedAnswer":117},"What information should be customized in the templates?",{"text":118,"@type":110},"Customize placeholders such as the candidate name, interview date, the specific positive aspect you were impressed by (e.g., the candidate’s XYZ), and the reason for rejection, while keeping the overall structure consistent.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},256765,1789307120,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},4810365810221,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Job Rejection Email Templates to get inspiration from  \nWriting and sending job rejection emails with a standardised template helps make your organisation look professional. Having a template helps you avoid any awkward wording that can be taken the wrong way, and makes the job rejection process automated while keeping high standards of professionalism.  \nHere are a few of the job rejection email templates I use for different interview stages.  \nLate Stage Rejection Template  \nThis template is for job candidates who made it to the second round of interviews or later. You owe the job candidate extra personal feedback and communication if they made it this far in the process.  \nHi {insert name}  \nThanks so much for interviewing with us on {DATE}.  \nUnfortunately, I’m sorry to say that, we won’t be moving you through to the next stage of the process. I was really impressed by your {XYZ}  \nHowever, after careful reflection on the conversations we’ve had and the notes I’ve made throughout,{WHY THEY’RE BEING REJECTED}  \nFeedback is extremely important to us. If you’d like any more feedback about your interview I’m happy to share it, and if you have any feedback for us please do fill in this 2-minute survey.  \nThank you again for your time and for considering Charlie.  \nAll the best,  \nThe Charlie Team  \nTake free trial of CharlieHR  \nSave yourself hours every week – and spend it building a happy, high-performing team instead  \nTry for free  \nEarly Stage Rejection Template  \nThis is a job rejection email template you can use after you review the candidate’s CV and decide early on that it’s not a good fit.  \nHey {insert name}, I hope you’re well.  \nThank you for your interest in our {name of role} role.  \nWe’ve been overwhelmed by the quality and quantity of candidates for this position and have been fortunate enough to put a shortlist of candidates together for this role.  \nWe appreciate you taking the time to apply and we apologise that we can’t move forward on this occasion —we wish you the very best of best of luck with your job hunt. 􀀀  \nWe’re actively hiring this year, so please feel free to keep an eye on our careers page for any future suitable vacancies.  \nAll the best,  \nThe Charlie Team  \nFeedback is extremely important to us here at Charlie, so if you have any feedback on the application process for this role, please email [patrick@charliehr.com](patrick@charliehr.com) with your thoughts.  \nWe will keep your CV on file for 24 months in case we have any suitable vacancies come up in the future. If you do not wish for us to do this, please reply to this email to let us know and we will delete your data.  \nHaving an HR advisor from Charlie help you make a tailored job rejection email specific to your company’s values can make the process much less painful and awkward for all concerned. The way you treat the people who work for you-and want to work for you-is a reflection of your company culture.  \nTake free trial of CharlieHR  \nSave yourself hours every week – and spend it building a happy, high-performing team instead  \nTry for free","cbCaidJ9Mt3zGXak","https://ap.wps.com/l/cbCaidJ9Mt3zGXak","pdf",104841,"English","# Late Stage Rejection Template\n# Early Stage Rejection Template","[{\"question\":\"What are the benefits of using a standardized job rejection email template?\",\"answer\":\"A standardized template helps an organization appear professional, avoids awkward phrasing, and makes the rejection process more automated while keeping professionalism high.\"},{\"question\":\"When should the late-stage rejection template be used?\",\"answer\":\"Use it for candidates who reached the second round of interviews or later, since they should receive extra personal feedback and clearer communication.\"},{\"question\":\"What information should be customized in the templates?\",\"answer\":\"Customize placeholders such as the candidate name, interview date, the specific positive aspect you were impressed by (e.g., the candidate’s XYZ), and the reason for rejection, while keeping the overall structure consistent.\"}]","Job Rejection Email Templates | PDF"]