[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-277951-105":53,"doc-detail-277951-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","jimdo-email-templates-sending-an-invoice-payment-reminders","Jimdo Email Templates - Sending an Invoice & Payment Reminders","","Email template guidance for small business owners on sending invoice emails and follow-up reminders. Covers how to craft clear, scannable subject lines that reference the invoice number, business name, and due date, plus how to include payment deadlines and friendly, professional wording. Provides complete formal and casual email examples for sending invoices, issuing payment reminders, notifying payment overdue, and informing clients when a late fee is applied, including placeholders for names, amounts, and signatures.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/jimdo-email-templates-sending-an-invoice-payment-reminders/277951/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/jimdo-email-templates-sending-an-invoice-payment-reminders/277951.png","ImageObject",442,249,{"name":88,"@type":89},"Mary Man","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-11-01","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",19,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What should be included in the subject line when sending an invoice email?","Question",{"text":109,"@type":110},"Mention the invoice and include key details such as the invoice number and due date so recipients know the message is important and can find it easily later.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How do the templates encourage clients to pay on time?",{"text":114,"@type":110},"They recommend including a clear payment deadline and using follow-up reminder emails that explain the consequences of late payment and ask for concrete confirmation or a payment date.",{"name":116,"@type":107,"acceptedAnswer":117},"What information is added when a late fee is applied?",{"text":118,"@type":110},"The template states that the invoice is overdue beyond the due date and that, per terms and conditions, a late payment fee now applies, then asks the client to arrange payment or ignore if already paid.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},277951,1789505670,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":126,"read_time":76},7421720224475,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","EMAIL TEMPLATE:  \nSENDING AN INVOICE  \nMake your subject line clear  \nReaders see your subject line before your email. Mention your invoice in the subject line, so your reader knows this message is important. This also helps people find your email again in their inbox.  \nMake it easy to scan  \nMany busy clients only scan their emails quickly, so the important information should jump out at them: there’s an invoice attached, and they need to pay it.  \nInclude a payment deadline  \nYou deserve to get paid. And you deserve to get paid on time. Make sure you give clients a clear payment deadline. This might feel awkward when you just start out, but it’s standard practice for every business.  \nFormal  \nSubject line:  \nYour invoice [invoice number] from [your business name] is due on [due date]  \nEmail content:  \nDear [name],  \nPlease find attached your latest invoice for [amount] which is due on [due date].  \nIf you have any questions, please let me know.  \nKind regards,  \n[Email signature]  \nEMAIL TEMPLATE:  \nSENDING AN INVOICE  \nCasual  \nSubject line:  \nYour invoice is ready! Due by [due date]  \nEmail content:  \nHi [name],  \nI hope you’re well and that the muscle ache from your run wasn’t too bad!  \nAs agreed, I have attached your invoice for [name of project or service] completed on [date]. This invoice is due on [due date].  \nAll the payment details you need are included on the invoice and if you have any questions please let me know.  \nIt’s been a pleasure working with you and I hope you’ll keep me in mind when similar projects come up in future.  \nMany thanks,  \n[Email signature]  \nEMAIL TEMPLATE:  \nSENDING A PAYMENT REMINDER  \nHelp clients pay in time  \nClients don’t want to be late with their payments. But they are very busy. So reminding them of outstanding invoices is good business. You get paid, and your clients feel good about paying in time. Everybody wins!  \nExplain effects of late payment  \nIf you have a late fee in your terms and conditions, it can be legally required to mention a late fee in time. But even if it isn’t, it is the decent thing to do. Being clear upfront helps you avoid unpleasant conversations down the line.  \nAsk your client to act  \nSometimes clients need a concrete instruction to get things done. Ask your client to confirm that you will be paid in time or, even better, to give you a  \npayment date. A clear request like this tells the client exactly what you expect: action.  \nFormal  \nSubject line:  \nReminder: Invoice [invoice number] from [business name] is Due Tomorrow  \nEmail content:  \nDear [name],  \nThis is a reminder to let you that Invoice [invoice number] is due tomorrow. As per my Terms and Conditions, a late payment fee will apply if payment becomes overdue by [set number of days after which a late fee applies]  \ndays.  \nI'd appreciate it if you could confirm that this is on track for payment.  \nIf you have already arranged payment, please ignore this reminder.  \nKind regards,  \n[Email signature]  \nEMAIL TEMPLATE:  \nSENDING A PAYMENT REMINDER  \nCasual  \nSubject line:  \nPayment Reminder: Invoice [invoice number] is due tomorrow  \nEmail content:  \nHi [name],  \nI hope you’re doing well. This is a friendly reminder that invoice [invoice number] is due tomorrow. As per my Terms and Conditions, a late payment fee will apply to payments overdue by [set number of days after which a late fee applies] days.  \nPlease could you look into this from your side and confirm that payment has been arranged?  \nMany thanks,  \n[Email signature]  \nEMAIL TEMPLATE:  \nPAYMENT OVERDUE  \nFormal  \nSubject line:  \nLate Payment Reminder: Invoice [invoice number] from [business name] is Now Overdue  \nEmail content:  \nDear [name],  \nThis is a reminder to let you that Invoice [invoice number] is now overdue. As per my Terms and Conditions, a late payment fee will apply if payment becomes overdue by [set number of days after which a late fee applies] days.  \nPlease arrange your payment as soon as possible.  \nIf you have alr","cbCainSeoF3TTEfs","https://ap.wps.com/l/cbCainSeoF3TTEfs","pdf",166102,8,"English","# Email template: sending an invoice\n## Formal version\n## Casual version\n# Email template: sending a payment reminder\n## Help clients pay in time\n## Explain late payment effects\n## Ask the client to act\n## Formal version\n## Casual version\n# Email template: payment overdue\n## Formal version\n## Casual version\n# Email template: late fee applied\n## Formal/casual guidance\n## Casual versions","[{\"question\":\"What should be included in the subject line when sending an invoice email?\",\"answer\":\"Mention the invoice and include key details such as the invoice number and due date so recipients know the message is important and can find it easily later.\"},{\"question\":\"How do the templates encourage clients to pay on time?\",\"answer\":\"They recommend including a clear payment deadline and using follow-up reminder emails that explain the consequences of late payment and ask for concrete confirmation or a payment date.\"},{\"question\":\"What information is added when a late fee is applied?\",\"answer\":\"The template states that the invoice is overdue beyond the due date and that, per terms and conditions, a late payment fee now applies, then asks the client to arrange payment or ignore if already paid.\"}]","Jimdo Email Templates - Sending an Invoice & Payment Reminders | PDF"]