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The document defines the audience of experienced IT project management professionals, clarifies the $5M threshold scope (including in-kind and billable labor, excluding operations and savings projections), and outlines required Regents status update reporting cadence.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/presentations/","Presentations",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/it-project-management-and-reporting-guidelines-october-1-2018/240901/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/it-project-management-and-reporting-guidelines-october-1-2018/240901.png","ImageObject",442,249,{"name":42,"@type":43},"Arica Lee","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-01","2026-09-11",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",8,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Who is the intended audience for the IT Project Management and Reporting Guidelines?","Question",{"text":63,"@type":64},"The Guidelines target experienced IT project management professionals at all UC locations, including both managers and project team practitioners responsible for performing or overseeing project management activities.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What projects fall under the Guidelines’ $5 million threshold for Regents reporting?",{"text":68,"@type":64},"The threshold covers estimated or actual cumulative costs of $5 million or more, including in-kind labor and billable labor, while excluding ongoing operations costs and savings projections.",{"name":70,"@type":61,"acceptedAnswer":71},"How often must UC locations provide Regents status updates for qualifying IT projects?",{"text":72,"@type":64},"Each location must provide status updates to the Regents three times per calendar year for IT projects meeting the $5M or more estimated/actual cumulative cost requirement.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},240901,1791722715,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":86,"slug":87},11,90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":85,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":136,"language":137,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":12,"update_tm":141,"read_time":85},8796096645457,"https://ap-avatar.wpscdn.com/avatar/800003749518d68ffe3?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779345340919836971","IT Project Management and Reporting Guidelines  \nOctober 1, 2018  \nInformation Technology Services  \nUniversity of California Office of the President  \nTable of Contents  \n1. Introduction 5  \n2. Regents Reporting Requirements  7  \n3. Project Development Guidelines 13  \n3.1 Integrated Schedule and Resource Plan 13  \n3.2 Assessing Schedules for Reasonableness 15  \n3.3 Cost Reporting 17  \n3.4 Risk Management 20  \n3.5 Change Management 23  \n3.6 Independent Verification and Validation (IV&V) 25  \n4. Contract Deliverable Expectation Document 27  \nAppendix 29  \nReferences 30  \nA downloadable version of this document is available on the University of California Information  \nTechnology Leadership Council website.  \n1. Introduction  \nThe University of California (UC) is committed to ensuring that significant IT projects across all university locations are managed following established best practices. The UC IT Project Guidelines (Guidelines) establish high-level requirements for managing IT projects costing $5Mor more. It seeks to promote a professional and consistent university-wide approach to IT project management. All locations are required to integrate these Guidelines into their local practices.  \nAudience  \nThe Guidelines are not in any way intended to serve as an introduction to or overview of project management principles and best practices. Rather, they are designed for project management professionals – both managers and project team practitioners at all UC locations – responsible for directly performing or overseeing project management processes and activities. Such experienced professionals are positioned to readily interpret and implement these Guidelines.  \nPurpose  \nThe specific project management processes and practices selected for inclusion in the Guidelines are those considered most critical for ensuring effective IT project management at UC. To this end, the information and advice presented emphasizes the importance of processes, people skills, good judgement, and effective communication. The Guidelines are designed to focus practitioners on essential project management processes deemed critical to success, and do not provide in-depth or prescriptive instructions.  \nThe fundamental reason to pursue a consistent approach to IT project management across the decentralized university system is to ensure that university resources spent on significant IT projects – those projected to cost $5 million or more – are wisely managed. Indeed, policy established in 2017 mandates reporting to the UC Regents about all IT projects with an estimated or actual cumulative cost of $5 million or more. Regents Policy 5103 thus draws new focus to IT project costs, outcomes, and project management effectiveness. At the $5 million threshold, it becomes paramount that the university:  \n• Ensure adherence to professional project management practices to optimize the expenditure of public resources,  \n• Implement processes that support standardized reporting and the effective oversight of IT projects at the system-wide level,  \n• Provide useful information to Project Sponsors and Project Stakeholders, and  \n• Enable resource sharing and collaboration across locations to encourage optimal use of funding and development of expertise.  \nIT Project Management and Reporting Guidelines  \nStructure and Resources  \nThe content of the Guidelines was derived from a number of sources, including the California State Department of Technology. Further, project managers from UC campuses provided feedback and comment. The chapters ofthe Guidelines cover:  \n• Project scheduling and resource management,  \n• Cost reporting,  \n• Risk management,  \n• Change management and  \n• Vendor deliverable management.  \nVarious templates are provided to illustrate how each process can be documented and managed, and should be treated as examples and resources. Project management practitioners are encouraged to leverage the templates by modifying them to fit the needs of their ","cbCaij9QrG1XT9jW","https://ap.wps.com/l/cbCaij9QrG1XT9jW","pdf",1379169,32,"English","# 1. Introduction\n# 2. Regents Reporting Requirements\n# 3. Project Development Guidelines\n## 3.1 Integrated Schedule and Resource Plan\n## 3.2 Assessing Schedules for Reasonableness\n## 3.3 Cost Reporting\n## 3.4 Risk Management\n## 3.5 Change Management\n## 3.6 Independent Verification and Validation (IV&V)\n# 4. Contract Deliverable Expectation Document\n# Appendix\n# References","[{\"question\":\"Who is the intended audience for the IT Project Management and Reporting Guidelines?\",\"answer\":\"The Guidelines target experienced IT project management professionals at all UC locations, including both managers and project team practitioners responsible for performing or overseeing project management activities.\"},{\"question\":\"What projects fall under the Guidelines’ $5 million threshold for Regents reporting?\",\"answer\":\"The threshold covers estimated or actual cumulative costs of $5 million or more, including in-kind labor and billable labor, while excluding ongoing operations costs and savings projections.\"},{\"question\":\"How often must UC locations provide Regents status updates for qualifying IT projects?\",\"answer\":\"Each location must provide status updates to the Regents three times per calendar year for IT projects meeting the $5M or more estimated/actual cumulative cost requirement.\"}]","IT Project Management and Reporting Guidelines - October 1, 2018 | PDF",1789167393]