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Payment is made only against valid original invoices that meet legal, fiscal, and Signify-specific rules, otherwise invoices may be delayed or rejected. The document specifies mandatory supplier and Signify data, matching purchase order details, strict invoice content elements (unique reference, correct currency and VAT breakdown, line-item alignment), special handling for credit notes, tax exemptions, zero-VAT documentation, and compliant PDF submission and email rules.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/invoicing-requirements-spain-supplier-invoice-requirements/283415/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/invoicing-requirements-spain-supplier-invoice-requirements/283415.png","ImageObject",442,249,{"name":88,"@type":89},"Aria Callaghan","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-17","2026-09-17",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What invoices are eligible for payment by Signify?","Question",{"text":109,"@type":110},"Signify pays only against valid original invoices. Failure to comply with legal, fiscal, and Signify requirements can delay payment or lead to invoice rejection.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Which supplier details must be included on the invoice?",{"text":114,"@type":110},"Include the supplier legal name and address from the Purchase Order, supplier contact details, VAT number, and remit-to banking details (SWIFT for USD, IBAN for EUR, plus bank name, address, and account number). For goods deliveries, include the ship-from address when applicable.",{"name":116,"@type":107,"acceptedAnswer":117},"What rules apply to invoice content and submission?",{"text":118,"@type":110},"The invoice must clearly state “Invoice” or the local equivalent, have an invoice date not later than submission date, a unique reference number (max 16 digits), and use the same currency as the Purchase Order with VAT expressed in local currency. Line items must match the Purchase Order per line, including totals (net, VAT with rate, gross). Submit invoices only in PDF via the link in the general guidelines and send once by email to the specified address to avoid duplicate checks.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},283415,1791548688,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},962084926284,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","INVOICING REQUIREMENTS – Spain  \nAs part of our strategy and continuous improvement efforts, Signify has implemented digital processing of supplier invoices.  \nTo avoid delays that could affect the invoice payment process, it is critical that your invoices comply with:  \n1. our purchase order  \n2. general guidelines – click on the following link for our general guidelines  \n3. the requirements as here below.  \nNote: the word « invoices » used below, refers to both invoices and credit notes issued by you.  \nInvoice Requirement  \nSignify only makes payments against valid original invoices. Not complying with Legal, Fiscal and Signify requirements could result in a delay of payment or rejection of invoice.  \nNote: Signify does not claim that below invoice requirements cover all today applicable laws and possible future changes in the respective laws. As a Supplier, you remain responsible to ensure that the invoices you issue to Signify always comply with all applicable laws. Therefore, you are obliged to include any additional requirement not listed below.  \nSupplier information:  \n• Supplier legal name as mentioned in “Order to” section of the Purchase Order  \n• Supplier address must match the one as mentioned in “Order to” section of the Purchase Order  \n• Supplier contact details (telephone number and email address)  \n• Supplier VAT number  \n• Supplier remit-to information must have SWIFT for USD and IBAN for EUR, Bank name, address, and account number  \n• Ship from address (only applicable for goods delivery)  \nSignify information:  \n• The correct Signify entity as mentioned in “Order from” section of the Purchase Order  \n• Signify bill to address as mentioned in “Order from” section of the Purchase Order For credit note: use same address as the original invoice.  \n• The correct Purchase Order number issued for your company (one purchase order per invoice) as mentioned in “Order Reference Code” section of the Purchase Order  \nMention this number on the first page of the invoice.  \nNote: do not mention any prefixes e.g. if the Purchase Order was YG8-123456890 then mention only the digits highlighted in green.  \nIf you handle more Purchase Orders from Signify atthe same time, for seamless processing and risk of delayed payment, we highly recommend you, issue a separate invoice for each Purchase Order number.  \n• Signify VAT number as per our purchase order  \n• Ship to (or delivery) address (only applicable for goods / material delivery) as mentioned in “Goods/Services to be delivered to” section of the Purchase Order  \nInvoice Content:  \n• The word “Invoice” or “Credit/Debit Note”(or the equivalent wording in local language) must be clearly printed on the invoice  \n• Invoice Date cannot be later than submission date  \n• Your Invoice reference number must be unique and not longer than 16 digits  \n• Currency (3-digit monetary code e.g. EUR; USD; GBP …) as mentioned in “Currency” section of the Purchase Order  \nThe currency must be the same currency as stated on the Purchase order.  \nNote: VAT amount should be also expressed in the local currency.  \n• Description and specification of goods and services delivered including quantity, price, and unit of measure of goods and services being invoiced also must be broken per purchase order line item. Unit of measure should match the unit of measure of the Purchase Order.  \nLine items in the purchase order should match the invoice  \n• Invoice amounts expressed in numbers, in the currency as per the Purchase Order broken down by:  \no Total net amount  \no VAT amount (including the VAT rate if applicable)  \nIf multiple taxes are applicable, the tax rate for every net / taxable amount should be specified  \no Total / gross amount  \n• Invoice amounts broken down by purchase order line item (as mentioned in our purchase order), with our line item number mentioned.  \nNote: Goods / material related invoices, must not include non-related goods or material costs or transportation costs on the same i","cbCaivIKm89NUKf4","https://ap.wps.com/l/cbCaivIKm89NUKf4","pdf",184665,"English","# Invoice Requirement\n## Supplier information\n## Signify information\n## Invoice Content\n## Invoice Submission","[{\"question\":\"What invoices are eligible for payment by Signify?\",\"answer\":\"Signify pays only against valid original invoices. Failure to comply with legal, fiscal, and Signify requirements can delay payment or lead to invoice rejection.\"},{\"question\":\"Which supplier details must be included on the invoice?\",\"answer\":\"Include the supplier legal name and address from the Purchase Order, supplier contact details, VAT number, and remit-to banking details (SWIFT for USD, IBAN for EUR, plus bank name, address, and account number). For goods deliveries, include the ship-from address when applicable.\"},{\"question\":\"What rules apply to invoice content and submission?\",\"answer\":\"The invoice must clearly state “Invoice” or the local equivalent, have an invoice date not later than submission date, a unique reference number (max 16 digits), and use the same currency as the Purchase Order with VAT expressed in local currency. Line items must match the Purchase Order per line, including totals (net, VAT with rate, gross). Submit invoices only in PDF via the link in the general guidelines and send once by email to the specified address to avoid duplicate checks.\"}]","INVOICING REQUIREMENTS - Spain - Supplier Invoice Requirements | PDF",1789604999]