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Program budget guidelines define allowable, reasonable, allocable, consistently accounted, well-documented costs, including documentation expectations and allocation methods. Data and evaluation costs are described with examples, and itemized cost categories such as staff salaries, benefits, facilities, utilities, communications, software, insurance, and equipment are specified for consistent cost charging.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/invoices/","Invoices",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/invoice-forms-1-through-4-program-budget-instructions-and-forms/335635/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/invoice-forms-1-through-4-program-budget-instructions-and-forms/335635.png","ImageObject",442,249,{"name":42,"@type":43},"Lucas Vance","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-16","2026-09-21",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",5,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What information is entered in Invoice Form 1 Program Budget Summary?","Question",{"text":63,"@type":64},"Enter Program Name, Agency Name, and Fiscal Year of the proposed program. Complete the ICR % in cell B24, and the remainder of the form populates automatically from Budget Forms 2, 3, and 4.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How should staff costs be reported in Invoice Form 2?",{"text":68,"@type":64},"Complete the Staff Salary and Benefits page using position titles rather than staff names, listing all staff charging time to the program.",{"name":70,"@type":61,"acceptedAnswer":71},"What standards determine whether program costs are allowable?",{"text":72,"@type":64},"Program costs must be necessary, reasonable, and allocable; comply with grant limitations and applicable federal/state laws; be allocated consistently with organizational policies; be accounted for consistently with generally accepted accounting principles; not be double-charged as direct cost or cost share for other federal awards except as leverage; and be adequately documented.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},335635,1791114857,{"code":4,"msg":82,"data":83},"success",[84,89,94,98,103,108,113,118,122],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":96,"slug":97},14,70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":55,"slug":121},21,"Paper Templates","papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":82,"data":127},{"doc_id":79,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":95,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":135,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":141},549768064622,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","BUDGET INSTRUCTIONS AND FORMS  \nI. Invoice Forms 1 through 4   \n Invoice Form 1 Program Budget Summary   \nEnter Program Name, Agency Name, and Fiscal Year of proposed program (these will then self populate on the remaining forms) . Fill in the ICR % in cell B24 . The remainder of this form is automatically populated based on information provided in Budget Forms 2, 3, and 4.  \nInvoice Form 2 Staff Salary and Benefits  \nComplete the Staff Salary and Benefits page including all of the staff that will be charging time to the program. Use position titles, do not use staff names.  \nInvoice Form 3 Budget Line Item Calculation  \nComplete the Budget Line Item Calculation form for all included budget items. Please provide specific calculation methodology. See Section II below for further information.  \nInvoice Form 4 Indirect Cost Rate  \nIf allowable by DHS Contract, complete one of the Indirect Cost Rate Calculations. See Section II below for further information.  \nII. Program Budget Guidelines  \nThe following budget calculation guidelines are provided to assist the proposer in accurately demonstrating the costs of the program, to facilitate reviewer’s understanding of requested amounts, and to assist the proposer to provide a rationale and support for the amount of funds requested on the Program Invoice Summary.  \nProgram costs must include :  \n• be necessary, reasonable and allocable to the program;  \n• comply with the limitations of the grant agreement (as applicable), as well as other applicable federal and state laws and regulations;  \n• be allocated to the program on a basis consistent with policies that apply to all activities of the organization;  \n• be accounted for consistently with generally accepted accounting principles;  \n• not have been used as direct cost or cost share for any other federal award except as leverage;  \n• be adequately documented  \nDATA & EVALUATION NOTE:  \nCosts related to data and evaluation are allowable.  \nData costs include, but are not limited to, the expenditures needed to gather, store, track, manage, analyze, disaggregate, secure, share, publish, or otherwise use data to administer or improve the program, such as data systems, personnel, data dashboards, cybersecurity, and related items. Data costs may also include direct or indirect costs associated with building integrated data systems for purposes of management, research, and evaluation. Evaluation costs include, but are not limited to, evidence reviews, evaluation planning and feasibility assessment, conducting evaluations, sharing evaluation results, and other personnel or materials costs related to the effective building and use of evidence and evaluation for program design, administration, or improvement.  \nCosts related to data and evaluation should be charged to indirect or direct costs. For example, if evaluation will require staff time, calculate the necessary time on the staff salaries line item. If analyzing data requires use of a certain software, calculate that cost on the Software / Subscriptions line item.  \nItem 1 Staff Salaries (Invoice Form 2)  \nCalculate salaries for all staff that will be charging time to the program. This includes direct, administrative and clerical staff.  \nItem 2 Staff Benefits (Invoice Form 2)  \nReport the payroll taxes and fringe benefits for all staff that will be charging time to the program as identified in Item 1. Please explain how fringe benefits are calculated and proportional to program time.  \nItem 3 Rental / Lease of Facility (Invoice Form 3)  \nProvide the address of any facilities that will be used for this program and provide allocation methodology. Example of acceptable methodology: Identify total square footage and total monthly rent or lease amount. Calculate the portion of the monthly cost to be charged to the program (based on the ratio between square footage used by the program and the total square footage) and multiply it by the number of months included in this proposal.  \nItem 4 Uti","cbCaipQPSRVKf6IH","https://ap.wps.com/l/cbCaipQPSRVKf6IH","pdf",1226649,19,"English","# Invoice Forms 1 through 4\n## Invoice Form 1 Program Budget Summary\n## Invoice Form 2 Staff Salary and Benefits\n## Invoice Form 3 Budget Line Item Calculation\n## Invoice Form 4 Indirect Cost Rate\n# Program Budget Guidelines\n## Allowable cost standards\n## Data and evaluation notes\n# Itemized Cost Guidance\n## Item 1 Staff Salaries\n## Item 2 Staff Benefits\n## Item 3 Rental / Lease of Facility\n## Item 4 Utilities / Building Maintenance\n## Item 5 Communications\n## Item 6 Software / Subscriptions\n## Item 7 Insurance Expense and Other Fees\n## Item 8 Equipment Rental / Lease / Maintenance\n## Item 9 Equipment Purchase","[{\"question\":\"What information is entered in Invoice Form 1 Program Budget Summary?\",\"answer\":\"Enter Program Name, Agency Name, and Fiscal Year of the proposed program. Complete the ICR % in cell B24, and the remainder of the form populates automatically from Budget Forms 2, 3, and 4.\"},{\"question\":\"How should staff costs be reported in Invoice Form 2?\",\"answer\":\"Complete the Staff Salary and Benefits page using position titles rather than staff names, listing all staff charging time to the program.\"},{\"question\":\"What standards determine whether program costs are allowable?\",\"answer\":\"Program costs must be necessary, reasonable, and allocable; comply with grant limitations and applicable federal/state laws; be allocated consistently with organizational policies; be accounted for consistently with generally accepted accounting principles; not be double-charged as direct cost or cost share for other federal awards except as leverage; and be adequately documented.\"}]","Invoice Forms 1 through 4 - Program Budget Instructions and Forms | PDF",1790011742,7]