[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-336332-105":53,"doc-detail-336332-en":119},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":112,"head_meta":114,"extra_data":116,"updated_unix":118},105,"en","invoice-conventions-guide-invoice-number-and-date-formatting-rules","Invoice Conventions Guide - Invoice Number and Date Formatting Rules","","Invoice Conventions Guide provides standardized rules for entering invoice information in PeopleSoft. It specifies character limits and formatting for invoice numbers, how to populate invoice dates using available invoice, order, service, generation, or voucher-entry dates, and how to construct identifying and account-related numbers for varied billing scenarios. Additional conventions cover addendum payments, check numbers from itemized receipts, and naming logic across contractors, lodging, memberships, services, utilities, and OU-related entities.",{"@graph":63,"@context":111},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/invoice-conventions-guide-invoice-number-and-date-formatting-rules/336332/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/invoice-conventions-guide-invoice-number-and-date-formatting-rules/336332.png","ImageObject",442,249,{"name":88,"@type":89},"Seraphina","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105],{"name":106,"@type":107,"acceptedAnswer":108},"How do account number formats differ for frequent versus monthly bills?","Question",{"text":109,"@type":110},"For frequent (more than monthly) bills, use the account number plus an abbreviated three-letter month, two-digit day, and last two digits of the year. For monthly bills, use the account number plus the abbreviated three-letter month and last two digits of the year.","Answer","https://schema.org",{"og:url":78,"og:type":113,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":115,"canonical":78},"index,follow",{"doc_id":117,"site_id":56},336332,1790460361,{"code":4,"msg":5,"data":120},{"doc_id":117,"user_id":121,"nickname":88,"user_avatar":122,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":123,"file_id":124,"file_url":125,"file_type":126,"file_size":127,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":128,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":129,"faqs":130,"seo_title":131,"seo_description":61,"update_tm":132,"read_time":73},962075114101,"https://ap-avatar.wpscdn.com/avatar/e000253a75eb197efd?x-image-process=image/resize,m_fixed,w_180,h_180&k=1780044092746381165","Invoice Conventions Guide  \n\n| Invoice Information | Action | Example |\n| --- | --- | --- |\n| Invoice Number field is 30 characters. Use preceding information (Example: 0007891273 or INV1117891273) but do not add spaces or special characters (-, /, etc.). |  |  |\n| Invoice dates should be entered as the invoice date however, if the invoice does not have a date, use the order date, service date or date indicating when the invoice was\u003Cbr>generated. If no date is available, use the day the voucher is entered into PeopleSoft (current day). |  |  |\n| Invoice number. | Use invoice number. | S17842B |\n| Other identifying number, like an order number. | Use the identifying number. | 0005791800 |\n| Account number listed for a frequent (more than monthly) bill. | Use the account number, abbreviated three digit alphabetical month and two digit day of bill, and last two digits of year. | 101679APR0622 |\n| Account number listed for a monthly bill. | Use the account number, abbreviated three digit alphabetical month, and last two digits of year. | 101679JUL22 |\n| Account number related to an employee. | Use the account number, the last name of the employee, abbreviated three digit alphabetical month and last two digits of year. | D104WASHINGTONMAY22 |\n| Addendum payment used with the original invoices is short-paid. AP use only. | Use original invoice number followed by A. | INV1941A |\n| Blackbird Gastro Pub. | Use the check number from the itemized receipt, not the merchant copy or the summary statement with a generic account number. Include the number after the dash, if provided. | 6 or 61 |\n| Caddell & Co LLC. | For regular vouchers, use the three digit alphabetical month, two digit day and last two digits of year. For PO vouchers, use the OU PO number, three digit alphabetical month, two digit day and last two digits of year. AP use only. | APR0622 or 12503APR0622 |\n| Course for group. | Use the abbreviated three digit alphabetical month the course starts, two digit day the course starts, and the last two digits of the year. | MAY0622 |\n| Course for individual. | Use the last name of the individual taking the course, abbreviated three digit alphabetical month the course starts, two digit day the course starts, and the last two digits of the year. | HALLMAY0622 |\n| EAN Services, LLC. | Use the bill reference number. | 700040614025 |\n| Exam for group. | Use the abbreviated three digit alphabetical month the exam starts, two digit day the exam starts, and the last two digits of the year. | JAN0522 |\n| Exam for individual. | Use the last name of the individual taking the exam, abbreviated three digit alphabetical month the exam starts, two digit day the exam starts, and the last two digits of the year. | MILLERJAN0522 |\n| Holmberg House B&B, LLC. | Use the folio number, including the word FOLIO. | FOLIO000196 |\n| Insurance premium with policy number. | Use the policy number, last name of the individual, abbreviated alphabetical ending month of the policy, and last two digits of policy ending year. | 38C1Y9227BRADYMAR22 |\n| Invoice from Independent contractor with multiple invoices per month. | Use the last name of the contractor, abbreviated three digit alphabetical month and two digit day of the service, and last two digits of year. | ANDERSONDEC0121 |\n| Invoice from Independent contractor with one invoice per month. | Use the last name of the contractor, abbreviated three digit alphabetical month of the service and last two digits of year. | TAYLORDEC21 |\n| License/Permit/Certification with an account number. | Use account number, last name of individual, abbreviated three digit alphabetical month of license expiration, and last two digit of year of expiration. | 940201SMITHFEB22 |\n| License/Permit/Certification without an account number. | Use last name of individual, abbreviated three digit alphabetical month of license expiration, and last two digit of year of expiration. | SMITHFEB22 |\n\nPage 1 of 4 07/01/2022  \nInvoice Conventions Gui","cbCaifi1XiUEu9Ru","https://ap.wps.com/l/cbCaifi1XiUEu9Ru","pdf",72664,"English","# Invoice Number & Date Rules\n## Invoice Number formatting\n## Invoice date fallback logic\n# Identifying Numbers & Account Formats\n## Order and reference numbers\n## Account number conventions (monthly vs frequent)\n## Addendum and check number usage\n# Naming Conventions by Transaction Type","[{\"question\":\"How do account number formats differ for frequent versus monthly bills?\",\"answer\":\"For frequent (more than monthly) bills, use the account number plus an abbreviated three-letter month, two-digit day, and last two digits of the year. For monthly bills, use the account number plus the abbreviated three-letter month and last two digits of the year.\"}]","Invoice Conventions Guide - Invoice Number and Date Formatting Rules | PDF",1790014559]