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It also details how to initiate the case in iGlobal, complete required eForms, submit approvals to SISS/SEVIS, ship DS-2019 directly, and register visitors via the Oath and Patent form using correct payroll-related visiting or volunteer options.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/inviting-visiting-researchers-in-the-bftv-cluster-visa-process-and-appointmentregistration-steps/200544/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/inviting-visiting-researchers-in-the-bftv-cluster-visa-process-and-appointmentregistration-steps/200544.png","ImageObject",442,249,{"name":42,"@type":43},"Jake","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-21","2026-09-04",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",19,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Which J-1 visa category can UC Davis use for visiting researchers?","Question",{"text":63,"@type":64},"UC Davis uses categories including Short-term Research Scholar (≤6 months), Research Scholar (≤5 years), Specialist (≤1 year), and Student Non-Degree (≤2 years). 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Background Information and Disclaimer  \nThe J-1 Visa is overseen by the Department of State (DOS) via the Exchange Visitor Program (EVP) . Because it is a government program, there are regulations that stipulate when, how, and why an exchange visitor comes to UC Davis. In addition to these governmental regulations, there are UC Davis regulations that stipulate how an exchange visitor should be appointed to a payroll title that allows us to enter them into the payroll system. A failure to meet any of these regulations may result in the inability to bring an exchange visitor to campus.  \n2. The J-1 Exchange Visitor Visa  \n• The J-1 visa is the preferred visa for all temporary and/or visiting researchers. The J-1 visa has multiple categories that UC Davis uses to host them, including the following:  \no Short-term Research Scholar (≤6 months)  \no Research Scholar (≤5 years)  \no Specialist (≤1 year)  \no Student Non-Degree (≤2 years)  \n• The International Scholar Coordinator (here forth ‘Coordinator’) will determine the category appropriate for your exchange visitor.  \n• The listed maximum durations of each visa category are non-negotiable and set by the Department of State; there are no exceptions.  \n• Scholars on a J-1 visa are issued a DS-2019 (Certificate of Eligibility for Exchange Visitor Status (J-Nonimmigrant) . This document gives the scholar permission to participate in the research activity described on the form.  \n3. Inviting a Visiting Scholar to UC Davis  \n1) To initiate a visa case for a visiting scholar, contact [bftv-visa@ucdavis.edu](bftv-visa@ucdavis.edu) with an invitation letter for the scholar, the scholar’s CV, and a recharge account. See the appendix for a letter template.  \n2) The Coordinator may ask for further information regarding the scholar’s CV/program andwill ask your Account Manager for account usage approval.  \na. Certain funds or funding sources do not allow the payment of visa fees – you should consult your Account Manager in selecting an account for this purpose if you are unsure.  \n3) The Coordinator will reach out to the visiting scholar to collect more biographical information needed for the visa case.  \n4) The iGlobal database is used to initiate visa cases; once information is received from the visiting scholar, the Coordinator will open a case for them in iGlobal.  \n5) The PI who initiates the case will be asked to complete the Faculty Supervisor eForm. If the scholar does not have English Proficiency test results, the PI will also need to complete the English Proficiency Certification.  \n6) When all the approvals are collected, the Coordinator submits the case to SISS (the Services for International Students and Scholars office) for their review. They process the case in SEVIS (Student and Exchange Visitor Information System) and generate the DS-2019 .  \n7) The Coordinator picks up the DS-2019 from SISS and will ship the document to the scholar directly; the DS-2019 cannot be sent or delivered through an intermediary party such as the PI or a friend of the scholar.  \n8) When the scholar receives the DS-2019, they can fill out the DS-160 (online application for a visa appointment) and pay the SEVIS I-901 fee (SEVIS registration fee required for all J-1 scholars) to make their appointment at their US Consulate of choice.  \n9) When the scholar is approved for a visa, they submit their passport and receive it back with a visa stamp. At this point, the Coordinator will submit the case for the visiting scholar’s appointment to the payroll system.  \n10) At this time, the scholar ","cbCaihHCQVYUmwAV","https://ap.wps.com/l/cbCaihHCQVYUmwAV","pdf",198251,"English","# The Visa Process\n## Background Information and Disclaimer\n## The J-1 Exchange Visitor Visa\n## Inviting a Visiting Scholar to UC Davis\n# Registering Your Visitor with UC Davis","[{\"question\":\"Which J-1 visa category can UC Davis use for visiting researchers?\",\"answer\":\"UC Davis uses categories including Short-term Research Scholar (≤6 months), Research Scholar (≤5 years), Specialist (≤1 year), and Student Non-Degree (≤2 years). The International Scholar Coordinator determines the appropriate category.\"},{\"question\":\"What documents and steps are required after the DS-2019 is issued?\",\"answer\":\"The coordinator ships the DS-2019 directly to the scholar. After receipt, the scholar completes the DS-160, pays the SEVIS I-901 fee, and schedules an appointment at a chosen U.S. consulate.\"},{\"question\":\"How must visiting researchers be registered with UC Davis?\",\"answer\":\"Visitors must sign the Oath and Patent form that protects the hosting PI’s intellectual property, unless a different agreement is discussed with the Office of Research. Visitors should be registered as without-salary affiliates or volunteers, and their option depends on whether they plan to list a UC Davis affiliation on their CV.\"}]","Inviting Visiting Researchers in the BFTV Cluster - Visa Process and Appointment/Registration Steps | PDF"]