[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-306495-105":53,"doc-detail-306495-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","international-employee-onboarding-guide","International Employee Onboarding Guide","","Guide for onboarding international employees, outlining a structured agenda that includes a hiring case study and an overview from the International Tax Office. It details an onboarding workflow from collecting immigration documents and applying for a Social Security Number (SSN) to completing Mason OnBoarding package steps, assessing tax status, and submitting tax forms. 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They gather required immigration documents such as passport, I-20/DS-2019, and I-94, then receive the job offer/welcome letter from the hiring department.",{"name":116,"@type":107,"acceptedAnswer":117},"When does the guide say an employee should skip the SSN step?",{"text":118,"@type":110},"The guide notes that an employee skips STEP 2 (Application for SSN) if they already have an SSN.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},306495,1790254000,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":35,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},962088006270,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","International Employee Onboarding Guide  \nRob Faber , Program Director, Fiscal Services Nona Machavariani , International Tax Specialist Elena Cirmizi, International Tax Manager  \nAgenda  \n• Case Study  \n• International Tax Office-Overview of the Onboarding Process  \n• 2 graduate interns to help Fiscal Services evaluate the potential for internships within its departments  \n• 1 intern to help with automation development  \n• Found 3 students very well qualified and interested in the positions  \nCase Study – Fiscal Services Intern Hiring  \nStormy skies ahead…. .  \n• Great candidates were international students and I had never hired an international student before  \n• Resources containing info on the international hiring process seemed to be limited  \no What I did find seemed disconnected  \n• Much of the information listed the international tax office as one of the last steps in the process, so I didn’t talk to them until I was well into the hiring phase  \nThe answers were all there…. .  \n• Much of the confusion I had about hiring international students was cleared up by speaking with the International Tax Office (right in my own unit)  \n• Mason’s HR team did not have any direct involvement with the students  \n• Even though there are other groups who must be part of the process, the students all appreciated the detail and guidance from this team when they were finally connected. Further, as part of the project assigned to the two graduate interns, they will be working to ensure early engagement with new interns and approached when there is confusion  \nInternational Tax Office Perspective  \nOverview of the Onboarding Process  \n~~ 1 2 3 ~~  \nSTEP 1: Employee gathers necessary immigration documents  \nSTEP 2: Application for Social Security Number (SSN)  \nSTEP 3: Completion of Employee section of Mason OnBoarding Package  \n~~ 4 5 6 ~~  \nSTEP 4: Tax status assessment  \nSTEP 5: Submission of the tax forms  \nRevisit STEP 2: Social Security Number (SSN) update  \n1. Verify that the employee will work at MASON’s department, not Sodexo and other contractors/affiliated organizations  \n2. Send an offer letter to the employee  \n3. Create the Mason OnBoarding package  \n4. Submit EPAF  \nImportant Steps for Onboarding  \nSTEP 1: Employee Gathers the Necessary Immigration Documents  \n➢ CHECKS IN with Office of International Programs and Services (OIPS) if you are a new student or new employee on a visa sponsored by Mason.  \n➢ Gather immigration documents (Passport, I-20/DS-2019 form,  I-94 record, other applicable documents, if any) .  \n➢ Mason non-student J-1 visa holders: Obtains an OIPS letter authorizing them to work on campus.  \n➢ Receives an email with the job offer/welcome letter from the hiring department.  \n8 | International Employee Onboarding Guide  \nSTEP 2: Application for SSN*  \n➢ Completes On Campus Employment Certification form (OCEC) (F-1/J-1 students), including departments’ and OIPS signatures.  \n➢ Obtains an Enrollment Certification (F-1/J-1 students) for the current semester from the Office of the University Registrar through  Patriot Web.  \n➢ Mason non-student J-1 visa holders: Obtain a letter of authorization from the visa sponsor, like Mason Responsible Officer (RA in OIPS) or a Fulbright Program officer, to apply for asocial security number.  \n➢ Completes SS-5, Social Security Card Application form.  \n➢ Visit Social Security Administration (SSA) . Follows OIPS instructions for the application process.  \n➢ The Social Security officer provides a receipt stating that the employee will receive your SSN within 2-4 weeks. The employee uploads this receipt along with the immigration documents (see Step 4) .  \n* Employee skips this step if they already have SSN  \n9 | International Employee Onboarding Guide","cbCaijp5HDnW9yod","https://ap.wps.com/l/cbCaijp5HDnW9yod","pdf",2268353,"English","# Agenda\n## Case Study\n## International Tax Office Perspective\n## Overview of the Onboarding Process\n## Important Steps for Onboarding\n### STEP 1: Employee Gathers the Necessary Immigration Documents\n### STEP 2: Application for SSN\n### STEP 3: Completion of Employee section of Mason OnBoarding Package\n### STEP 4: Tax status assessment\n### STEP 5: Submission of the tax forms","[{\"question\":\"What are the main steps in the onboarding process for international employees?\",\"answer\":\"The guide lays out STEP 1 to STEP 5, starting with collecting immigration documents, then applying for SSN, completing the Employee section of the Mason OnBoarding package, assessing tax status, and submitting tax forms. It also includes revisiting STEP 2 for SSN updates.\"},{\"question\":\"What should an employee do in STEP 1 to start onboarding?\",\"answer\":\"Employees check in with the Office of International Programs and Services (OIPS) if they are a new student or new employee on a Mason-sponsored visa. They gather required immigration documents such as passport, I-20/DS-2019, and I-94, then receive the job offer/welcome letter from the hiring department.\"},{\"question\":\"When does the guide say an employee should skip the SSN step?\",\"answer\":\"The guide notes that an employee skips STEP 2 (Application for SSN) if they already have an SSN.\"}]","International Employee Onboarding Guide | PDF",1789837159,6]