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It defines scope for employees and systems, establishes key roles and responsibilities using an R/A/C/I matrix, and sets governing principles aligned with COV IT security policies and SEC501 standards. The policy specifies responsibilities for protecting IT resources, required compliance with related HR electronic communication rules, and establishes account, network, and internet use obligations, including prohibitions and monitoring expectations.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/information-resource-acceptable-use-policy-template-purpose/173911/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/information-resource-acceptable-use-policy-template-purpose/173911.png","ImageObject",442,249,{"name":88,"@type":89},"Jordan Avery","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-18","2026-09-02",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of the Information Resource Acceptable Use Policy?","Question",{"text":108,"@type":109},"It creates required processes and procedures, aligned with applicable COV IT security policy and standards, to ensure the agency develops, disseminates, and updates its Information Resource Acceptable Use Policy.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Who is covered by the policy and what systems does it apply to?",{"text":113,"@type":109},"The policy applies to all agency employees (classified, hourly, and business partners) and all agency systems.",{"name":115,"@type":106,"acceptedAnswer":116},"What key responsibilities do IT users have under this policy?",{"text":117,"@type":109},"IT users must safeguard IT resources from unauthorized use, intrusion, destruction, or theft and comply with related HR requirements for electronic communications and social media.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},173911,1788308514,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":25,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":47},1099523882367,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Information Resource Acceptable Use Policy Template\nPURPOSE\nThe purpose of this policy is to create a prescriptive set of process and procedures, aligned with applicable COV IT security policy and standards, to ensure the (“YOUR AGENCY NAME”) develops, disseminates, and updates the Information Resource Acceptable Use Policy. This policy and procedure establishes the minimum requirements for the Information Resource Acceptable Use Policy.\nSCOPE\nAll “YOUR AGENCY NAME” employees (classified, hourly, or business partners) as well as all “YOUR AGENCY NAME” systems\nACRONYMS\nCIO:\tChief Information Officer\nCOV:\tCommonwealth of Virginia\nCSRM:\tCommonwealth Security and Risk Management\nDHRM:\tDepartment of Human Resource Management\nISO: \tInformation Security Officer\nIT:\tInformation Technology\nITRM:\t\tInformation Technology Resource Management\nLAN:\t\tLocal Area Network\nPC:\t\tPersonal Computer\nSEC501:\tInformation Security Standard 501\nVCCC:\t\tVITA Customer Care Center\n“YOUR AGENCY NAME”:\t\t“YOUR AGENCY NAME”\nVPN:\t\tVirtual Private Network\nDEFINITIONS\n\u0013 HYPERLINK \"http://www.vita.virginia.gov/uploadedFiles/Library/PSGs/EA_PSG_update_011510/ITRMGlossary_011510.pdf\" \u0014See COV ITRM Glossary\u0015\nBACKGROUND\nThe Information Resource Acceptable Use Policy at “YOUR AGENCY NAME” is intended to facilitate the effective implementation of the processes necessary meet the Information Resource Acceptable Use requirements as stipulated by the COV ITRM Security Standard SEC501 and security best practices.  This policy directs that “YOUR AGENCY NAME” meet these requirements for all IT systems.\nROLES & RESPONSIBILITY\nThis section will provide summary of the roles and responsibilities as described in the Statement of Policy section.  The following Roles and Responsibility Matrix describe 4 activities:\nResponsible (R) – Person working on activity\nAccountable (A) – Person with decision authority and one who delegates the work\nConsulted (C) – Key stakeholder or subject matter expert who should be included in decision or work activity\nInformed (I) – Person who needs to know of decision or action\nSTATEMENT OF POLICY\nThough there are a number of reasons to provide network access, by far the most common is to perform job duties. This access carries responsibilities and obligations concerning acceptable use of “YOUR AGENCY NAME”’s network.\nSince inappropriate use of “YOUR AGENCY NAME”’s systems exposes “YOUR AGENCY NAME” to risk, this policy explains responsibilities for use of “YOUR AGENCY NAME” information technology resources (including but not limited to computer systems, mobile devices, voice mail, email, the network, and “YOUR AGENCY NAME”’s Internet connection) and specifies the actions that are prohibited.\nWhile this policy is as complete as possible, no policy can cover every situation, so use common sense when using “YOUR AGENCY NAME” resources. Supervisors should be consulted for any questions regarding what constitutes acceptable use.\nAll IT users have the responsibility for safeguarding IT resources from unauthorized use, intrusion, destruction or theft. This policy not only includes data, but also the computer systems, software, and hardware resources used to process the electronic information. Failure to comply with this policy may result in a disciplinary action under the DHRM Standards of Conduct Policy 1.60 and “YOUR AGENCY NAME” Standards of Conduct Special Provisions.\nAll “YOUR AGENCY NAME” IT users will abide by the Department of Human Resource Management (DHRM) \u0013 HYPERLINK \"http://www.dhrm.state.va.us/hrpolicy/pol175UseOfInternet.pdf\" \u0014Policy 1.75, Use of Electronic Communications and Social Media\u0015 and the following requirements.\nACCOUNT USE\nNetwork accounts must be implemented in a standard fashion and used consistently across the organization.\nUsers of “YOUR AGENCY NAME” IT resources are prohibited from knowingly disclosing or modifying any assigned or entrusted access control mechanism (such as: log-in identifiers, passwords, terminal identifiers, user ","cbCaius077JwjX8v","https://ap.wps.com/l/cbCaius077JwjX8v","docx",61682,"English","# PURPOSE\n# SCOPE\n# ACRONYMS\n# DEFINITIONS\n# BACKGROUND\n# ROLES & RESPONSIBILITY\n# STATEMENT OF POLICY\n# ACCOUNT USE\n# INTERNET USE","[{\"question\":\"What is the purpose of the Information Resource Acceptable Use Policy?\",\"answer\":\"It creates required processes and procedures, aligned with applicable COV IT security policy and standards, to ensure the agency develops, disseminates, and updates its Information Resource Acceptable Use Policy.\"},{\"question\":\"Who is covered by the policy and what systems does it apply to?\",\"answer\":\"The policy applies to all agency employees (classified, hourly, and business partners) and all agency systems.\"},{\"question\":\"What key responsibilities do IT users have under this policy?\",\"answer\":\"IT users must safeguard IT resources from unauthorized use, intrusion, destruction, or theft and comply with related HR requirements for electronic communications and social media.\"}]","Information Resource Acceptable Use Policy Template - Purpose | DOCX"]