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The IPSA defines authorized users, city data, city software systems, data breaches, and the scope of services. 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This IPSA shall apply to the extent that the provision of services by Consultant pursuant to the Underlying Agreement, for example including but not limited to, professional services, SAAS, on-premises software, and remote desktop access, involves the processing of City Data, access to City systems, or access to City Data that is subject to exemption from disclosure under Chapter  \n42.56 RCW.  \nIn consideration of the mutual promises in the Underlying Agreement, this IPSA and other good and valuable consideration, the sufficiency of which is acknowledged and agreed, the parties agree as follows:  \n1. Definitions.  \na. “Authorized Users” means Consultant's employees, agents, subconsultantsand service providers who have a need to know or otherwise access City Data to enable Consultant to perform its obligations under the Underlying Agreement or the IPSA, and who are bound in writing by confidentiality and other obligations sufficient to protect City Data in accordance with the terms and conditions of this IPSA.  \nb. “City Data” means any and all information that the City has disclosed to Consultant or given Consultant access to, or that Consultant has created on behalf of the City pursuant to its obligations under the Underlying Agreement. For the purposes of this IPSA, City Data does not cease to be City Data solely because it is accessed by, or is transferred or transmitted beyond the City’s immediate possession, custody, or control.  \nc. “City software systems” means the systems, solutions (COTS and custom developed), applications and platforms used to support the management, operation and development of City activities.  \nd. “Data Breach” means the unauthorized acquisition, access, use, or disclosure of City Data which compromises the security or privacy of the City Data or associated City software systems.  \ne. “Services” means all services, work, activities, deliverables, software or other obligations provided by Consultant pursuant to the Underlying Agreement.  \n2. Standard of Care.  \na. Consultant acknowledges and agrees that, in the course of its engagement by City, Consultant may create, receive, or have access to City Data. Consultant shall comply with the terms and conditions set forth in this IPSA in its creation, collection, receipt, access to, transmission, storage, disposal, use, and disclosure of such City Data and be responsible for any unauthorized creation, collection, receipt, access to, transmission, storage, disposal, use, or disclosure of City Data under its control or in the possession of Authorized Users.  \nb. Consultant further acknowledges that use, storage, and access to City Data shall be performed with that degree of skill, care, and judgment customarily accepted as sound, quality, and professional practices. Consultant shall implement and maintain safeguards necessary to ensure the confidentiality, availability, and integrity of City Data. Consultant shall also implement and maintain any safeguards required to be implemented by applicable state and federal laws and regulations.  \n3. User Access to City Data.  \na. Consultant shall not access, use or disclose City Data in any manner that would constitute a violation of state or federal law, the terms of the Underlying Agreement, orthe terms of this IPSA. Consultant may only provide access to Authorized Users who have a legitimate business need to access, use or disclose City Data in the performance of Consultant’s duties to City.  \nb. If Consultant requires access to a City software system, then each Authorized User must have a unique sign-on identification","cbCaiaPDMj6kZpcd","https://ap.wps.com/l/cbCaiaPDMj6kZpcd","pdf",439726,"English","# Definitions\n# Standard of Care\n# User Access to City Data\n# Use of Subconsultants or Agents\n# Use, Storage, or Access to, City Data","[{\"question\":\"What does the IPSA define as “City Data” and “Data Breach”?\",\"answer\":\"“City Data” includes information the City discloses to the Consultant or provides access to, and information the Consultant creates on the City’s behalf. A “Data Breach” is unauthorized acquisition, access, use, or disclosure of City Data that compromises security or privacy of City Data or associated city software systems.\"},{\"question\":\"What standard of care must the Consultant follow?\",\"answer\":\"The Consultant must comply with the IPSA across the full data lifecycle, including creation, collection, receipt, access, transmission, storage, disposal, use, and disclosure. It must use customary professional practices and implement safeguards to ensure confidentiality, availability, and integrity, including safeguards required by applicable laws and regulations.\"},{\"question\":\"How is access to City Data controlled for Authorized Users?\",\"answer\":\"Authorized Users must have a unique sign-on identification and password. Credential sharing is prohibited, and credentials may be provided only after execution of the Authorized User Access Agreement (Exhibit A). The Consultant must notify the City within one day of any Authorized User’s departure so access can be terminated.\"}]","Information Privacy, Security, and Access Agreement (IPSA) - Exhibit D - Information Privacy and Security Agreement Template | PDF",1789589447]